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Home My WebLink About09 - Traffic Safety Seat Belt Compliance CampaignCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda No. 9 March 14, 2006 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Jim Kaminsky, Lieutenant, Traffic Division Bob McDonell, CHIEF OF POLICE SUBJECT: Budget Amendment— Office of Traffic Safety Seat Belt Compliance Campaign — Fiscal Year 2005/2006 RECOMMENDATION: Approve a Budget Amendment in the amount of $24,195 for the Police Department Budget in Fiscal Year 2005/2006, to fund additional seat belt enforcement as part of the California Office of Traffic Safety Seat Belt Compliance Program. DISCUSSION: The City of Newport Beach has received a grant award from the State of California, Office of Traffic Safety, to increase the level of awareness of seat belt safety in our City. This is an ongoing effort, and the Police Department has previously participated in the Program. The goal of the California Office of Traffic Safety Compliance Campaign is to increase seat belt use Statewide. The time period of May 15 through June 4, 2006, is designated by the State as the next time period that seat belt enforcement will be a focus. During this timeframe, additional staff hours will be designated for seat belt enforcement. Traffic and Patrol Officers of the NBPD will be specifically assigned to patrol City streets during peak traffic hours. The incurred costs will be reimbursable by the State. A media release will be issued just prior to this enforcement period, in order to increase awareness and obtain voluntary compliance from motorists. Seat belt usage clearly reduces, and in many cases, prevents injury in traffic collisions. Budget Amendment — California OTS Seat Belt Compliance Campaign Program March 14, 2006 Page 2 Funding Availability: Funding will be provided from increased grant revenue estimates with no adverse impact on the General Fund balance. See attached budget estimate for account details. Prepared by: Approved by: Jim Kaminsky, ieutenant Bob McDonell, CHIEF OF POLICE Attachments: Budget Amendment OTS Grant #IN63011 (Budget Estimate) SCHEDULE A PROJECT No: IN63011 PROJECT DESCRIPTION PAGE 1 PROTECT GOAL To increase seatbelt use, statewide to 93% by July 31, 2006. PROJECT OBJECTIVES 1. To conduct Occupant Protection roll call training classes for officers and administrative personnel selected to participate in operational phase by May 14, 2006. 2. To conduct a pre- operation seat belt compliance survey between May 8 —14, 2006. 3. To conduct a 21 -day (May 15 thru June 4, 2006) overtime enforcement operations specifically targeting seatbelt violations. 4. To conduct a post - operational seat belt compliance survey between June 5 — 11, 2006. 5. To mail or FAX to OTS the Mobilization Report (OTS -5c), the pre and post survey results (OTS -5b) and any pertinent local media releases (electronic or print) by June 30, 2006. 6. To mail the Project Claim Invoices (OTS -39) and Project Claim Details (OTS -39a) by August 31, 2006. Note: Nothing in this agreement shall be interpreted as a requirement, formal or informal, that a particular police officer issue a specified or predetermined number of citations in pursuance of the obligation. METHOD OF PROCEDURE Operational Plan Phase I Personnel Selection and Training (Apri l 10 - May 5, 2006.) It is anticipated that supervisors, selected uniformed officers, dispatchers and administrative staff /community service officers will be required. OTS staff will provide Grant Reporting and Project Claim Training at various geographical locations in the state (schedule TBD) during March and April 2006. This training is recommended for project directors who did not receive training in 2005, but not mandatory as travel expenses and time to attend the training will NOT be reimbursed by OTS. OTS- 38b(Rev. 5/05) SCHEDULE A PROJECT No: IN63011 PROJECT DESCRIPTION PAGE 2 1 Phase II Preoperational Seat Belt Surveys (May 8 — 14, 2006.) Preoperational seat belt compliance surveys will be conducted by existing staff (no overtime) at representative locations throughout the areas selected for enforcement. (Seat Belt Survey forms OTS 5 -a & 5 -b are available at www.ots.ca.gov under mini - grants /seat belt). Phase III Overtime Enforcement Operation (May 15 — June 4, 2006.) Enforcement officers will be deployed on an overtime basis as directed by the supervisor. Enforcement activities will be focused on seat belt compliance. Dispatchers will be assigned to overtime shifts during the seat belt enforcement deployment. CSO or Clerical overtime will be directed to mini -grant administrative duties including, but not limited to, the collection of seat belt enforcement data and processing of personnel overtime claims. Phase IV Post Operation Seat Belt Surveys (June 5 — 11, 2006.) Seat belt compliance surveys will be conducted by existing staff (no overtime) at the same locations selected in Phase II. (OTS -5a & 5 -b) Phase V Prepare and submit to OTS, Final Report for Operational Period (OTS -5c) May 2006 Mobilization by June 30, 2006 (Final Report OTS 5c is available at www.ots.ca.gov under mini - grants /seat belt). Phase VI Prepare and submit to OTS, Project Claim Invoice and Project Claim Detail for Enforcement J$0 amount quarterly claims are NOT required for mini - grants. } Operational Period (OTS -39 & OTS - 39a) May 15 thru June 4, 2006 by August 31, 2006 (Claim forms OTS -39 & OTS 39a are available at www.ots.ca.gov under mini - grants /seat belt). OTS- 38b(Rev. 5/05) SCHEDULE B PAGE 1 DETAILED BUDGET ESTIMATE PROJECT NO: IN63011 OTS -38d (Rev.10199) FISCAL YEAR ESTIMATES COST CATEGORY FY -1 TOTAL COST 02/01106 TO PROJECT A. PERSONNEL COSTS 08131106 Positions and Salaries Sergeant Overtime (05/15/06 - 06/04/06) Hrs. @ $ 0.00 (includes 0% OT Benefits) Officer Overtime (05/15/06 - 06/04/06) 288 Hrs. @ $84.01 24,195.00 24,195.00 (includes 36% OT Benefits) Community Service Officer Overtime 0.00 (05/15/06 - 06/04/06) Hrs. @ $ (includes % OT Benefits) Dispatcher Overtime (05/15/06 - 06/04/06) Hrs. @ $ 0.00 (includes % OT Benefits) Administrative Overtime (05/15/06 - 06/05406) Hrs. @ $ 0.00 (includes % OT Benefits) Category Sub -Total $24,195.001 $24,195.00 B. TRAVEL EXPENSE Not Applicable C. CONTRACTUAL SERVICES Not Applicable D. NON- EXPENDABLE PROPERTY Not Applicable E. OTHER DIRECT COSTS Not Applicable F. INDIRECT COSTS Not Applicable PROJECT TOTAL $24,195.00 OTS -38d (Rev.10199) State of California PROJECT NUMBER OFFICE OF TRAFFIC SAFETY IN63011 GRANT AGREEMENT PAGE I (To be completed by applicant Agency) 1. PROJECTTITLE CALIFORNIA SEAT BELT COMPLIANCE CAMPAIGN 2. NAME OF APPLICANT AGENCY 4. PROJECT PERIOD C/TY OF NEWPORT BEACH Month — Day - Year From: 02/01/06 3. AGENCY UNIT TO HANDLE PROJECT /NEWPORT BEACH POLICE DEPARTMENT To: 08/31/06 5. PROJECT DESCRIPTION (Summarize the project plan covering activities that address the major goals and objectives in approximately 100 words. Space is limited to six lines.) The goal of the California Seat Belt Compliance Campaign (CSBCC) is to increase seat belt use statewide to 93% by July 2006. Through the combined efforts of state and local law enforcement, a seat belt enforcement campaign will be conducted for a twenty -one (2 1) day period in May and June 2006 in support of the Click It or Ticket national mobilization. Funds provided by this mini -grant will be utilized to increase the level of seat belt enforcement hours on an overtime basis for first line supervisors, officers, and administrative time to meet grant reporting requirements. 6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 24,195 7. APPROVAL SIGNATURES A. PROJECTDIRECTOR B. AUTHORIZING OFFICIAL OFAPPLICANT AGENCY NAME: Jim Kaminsky PIIONE :949- 644 -3740 NAME: Bob McDonell PRONE:949- 644 -3701 TITLE: Lieutenant FAX: 949 - 644 -3749 TITLE: CHIEF OF POLICE ADDRESS: 870 Santa Barbara Dr. ADDRESS: 870 Santa Barbara Dr. Newport Beach, CA 92660 Newport Beach, CA 92660 E- i aminsky @nbpd.org E-MAIL: G7 Z- 61 Y�b Zt7 (Si nature) (Date) jr' (Signature) (Date) C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS NAME: Dennis Danner PnonE:949- 644 -3123 NAME: Administrative Services TITLE: Admin. Services Director FAX: 949 -644 -3020 ADDRESS: 3300 Newport Blvd ADDRESS: 3300 Newport Blvd Newport Beach, CA 92663 Newport Beach, CA 92663 E -MAIL: ddanner @city.newport- beach.ca.us (Signature) (Date) OTS -38 (Rev. 5/05) STATE OF CALIFORNIA • OFFICE OF TRAFFIC SAFETY ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS OTS -33 (Rev. 5/05) Terms, Conditions, and Certifications Specific to the Agreement Between the Office of Traffic Safety and the Applicant Agency APPLICANT AGENCY OTS PROJECT NUMBER Newport Beach Police Department IN63011 The following are included herein and constitute a part of this Agreement: I. OTS -38 Grant Agreement 3. OTS - 38d Schedule B Detailed Budget Estimate 2. OTS -38b Schedule A Project Description 4. OTS -33 Terms, Conditions, and Certifications Specific to the Agreement Between OTS and the Applicant Agency TERMS AND CONDITIONS It is understood and agreed by the Project Director and Authorizing Official that any grant received as a result of this Agreement is subject to all federal and state regulations governing grants and to those controls expressed in the California Traffic Grant Program Manuals which include, but are not limited to: 1. The Project Director is responsible for submitting the Mini -grant Final Report OTS -5c by June 30, 2006 and the Project Claim Invoice OTS -39 and Project Claim Detail OTS -39a by August 31, 2006 to the Office of Traffic Safety. 2. OTS will withhold or disallow grant payments, reduce or terminate grant funds, and/or deny future grant funding anytime a grantee fails to comply with any term or condition of the grant contract or program guidelines (Volume II, Chapter 3.9). This may include, but is not limited to, the following: a. Failure to submit acceptable and timely final reports; and b. Failure to submit acceptable and timely reimbursement claims. 3. If, during the term of the grant award, federal funds become reduced or eliminated, OTS may immediately terminate or reduce the grant award upon written notice to the project director. 4. All documentation required to request a project revision (i.e., time extensions, budget category changes, and etc.) must be submitted to OTS prior to the effective date of change(s). For example: OTS will not consider a request for a grant period time extension unless all necessary paperwork is submitted prior to the existing grant termination date. Prior approval is required for all project revisions (Volume II, Chapter 3.8). 5. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. We, the officials named below, hereby swear that we are duly authorized legally, to bind the contractor or grant recipient to the above described terms and conditions. Executed on the date and in the county below, and is made under penalty of perjury under the laws of the State of California. PROJECT DIRECTOR'S NAME EXECUTED IN THE COUNTY OF Jim Kaminsky Oran¢e P c Director's Signature DATEEXECUTED '�T7TLE Lieutenant AUTHORIZING OFFICIAL'S NAME EXECUTED IN THE COUNTY OF Bob McDonell Orange AUTHO 1 ICIAL'S SI N TURE DATEEXECUTED TITLE ��- ---�� CHIEF OF POLICE City of Newport Beach BUDGET AMENDMENT 2005 -06 EFFECT ON BUDGETARY FUND BALANCE: N0. BA- 06BA -050 AMOUNT: $24,195.00 X Increase Revenue Estimates Increase in Budgetary Fund Balance Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance Transfer Budget Appropriations X No effect on Budgetary Fund Balance SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: To increase revenue estimates and expenditure appropriations due to receipt of an Office of Traffic Safety Seat Belt Compliance Campaign Grant. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Amount Fund Account Description Debit Credit REVENUE ESTIMATES (3601) Fund /Division Account Description 1820 48311 Police - OTS Seat Belt Grant FY 06 $24,195.00 EXPENDITURE APPROPRIATIONS (3603) Signed: ( 2-4 Fi ancial Approval: Admihi�stra-tivee Services Director Date Signed: i i -5 Administrative Approval: City Manager Date Signed: City Council Approval: City Clerk Date Description Division Number 1830 Police - Patrol Account Number 7041 Overtime $12,097.50 Division Number 1840 Police - Traffic Account Number 7041 Overtime $12,097.50 Division Number Account Number Division Number Account Number Division Number Account Number Signed: ( 2-4 Fi ancial Approval: Admihi�stra-tivee Services Director Date Signed: i i -5 Administrative Approval: City Manager Date Signed: City Council Approval: City Clerk Date