HomeMy WebLinkAbout13 - Irvine Avenue Sidewalk at SantiagoCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 13
March 28, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
R.Gunther, P.E.
949 -644 -3311
rgunther@city.newport-beach.ca.us
SUBJECT: IRVINE AVENUE SIDEWALK AT SANTIAGO —COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 3715
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond one (1) year after Council acceptance.
5. Approve a Budget Amendment transferring $14,500 from the Unappropriated
Circulation and Transportation Fund to Irvine Santiago Sidewalk Construction
Account (7261- C5100792.)
DISCUSSION:
On July 26, 2005, the City Council authorized the award of the Irvine Avenue Sidewalk
at Santiago contract to CJ Construction. The contract constructed the last portion of
sidewalk needed along southbound Irvine Avenue within the City. The work included
removing shrubbery and private improvements from public right -of -way between Private
Road and Santiago Drive, excavating into the hillside, constructing a six -foot maximum
height retaining wall and a six -foot wide sidewalk within the right -of -way, installing
irrigation and landscape materials behind the sidewalk, and restoring irrigation and
landscape materials behind three homes.
Irvine Avenue Sidewalk at Santiago - Completion And Acceptance of Contract No. 3715
March 28, 2006
Page 2
The retaining wall was constructed from split face block and capped with a 36" high
wrought iron fence. The wall was recessed by two feet at four locations to provide
areas for ground cover and vines which were planted to soften the face of the wall.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $202,250.00
Actual amount of bid items constructed: 197,928.00
Total amount of change orders: 25,583.00
Final contract cost: $223,511.00
Four Change Orders totaling $25,583 provided for additional drains, revisions to the
traffic signal wiring at the street corner, additional sod repair, and modifications to the
masonry pilasters. The final overall construction cost including change orders was 9.5
percent over the original bid amount.
Environmental Review:
This project is Categorically Exempt from the provisions of CEQA per Section 15301,
Class 1(c), pertaining to minor alterations of public streets involving no expansion of
use. A Notice of Exemption was filed with the County Clerk.
Funding Availability:
Funds for the project were expended from the following account:
Account Description Account Number Amount
Transportation and Circulation 7261- C5100792 $223,511
The original scheduled completion date was November 21, 2006. Due to the owner's
construction of their private wall at their cost and change order work, the work was
completed on March 1, 2006.
Prepared by:
R .,25�
R. Gunther, P.E.
Construction Engineer
Attachment: Budget Amendment
Submitted by*
/ / 'ub en G. B um
(( bli lic Works Director
City of Newport Beach
BUDGET AMENDMENT
2005 -06
EFFECT ON BUDGETARY FUND BALANCE:
NO. BA- 06BA -055
AMOUNT: $14,500.00
Increase Revenue Estimates Increase in Budgetary Fund Balance
�X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations from unappropriated Circulation and Transportation Fund Balance For the
Irvine Avenue Sidewalk project at Santiago.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
260 3605 Circ & Transportation - Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed
Signed:
Description
Description
7261 Transportation and Circulation
C5100792 Sidewalk Construction Irvine /Santiago
c
Services Director
Manager
City Council Approval: City Clerk
Amount
Debit
$14,500.00
Credit
$14,500.00
3 -dam
Date
�2 :2/,t, L
Date
Date