HomeMy WebLinkAbout19 - Santa Ana Heights Fire Station & Training CenterCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 19
May 9, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Lloyd Dalton, PE
949 -644 -3328 or Idalton @city.newport- beach.ca.us
SUBJECT: SANTA ANA HEIGHTS FIRE STATION AND TRAINING CENTER —
CONTRACT NO. 3626
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Affirm the categorical exemption from provisions of the California Environmental
Quality Act (CEQA).
3. Approve a budget amendment appropriating $4,542,397 from the General Fund
Capital Improvement Reserves to account 7456- C2320669 representing the
General Fund contribution to the project.
4. Award Contract No. 3626 to Bemards Bros., Inc., for the Total Bid Price of
$6,495,000, and authorize the Mayor and the City Clerk to execute the contract.
5. Establish an amount of $650,000 to cover the cost of testing, unforeseen work
and permits and an amount of $227,397 for construction management by GKK
Works.
6. Direct the City Manager to ensure that the General Fund contribution to this
Project is reimbursed by funds from the Santa Ana Heights redevelopment
project area as soon as practicable.
DISCUSSION:
Since December 2000, the time that the Orange County Fire Authority's station off of
Campus Drive at John Wayne Airport was destroyed by fire, the City and the County
have endeavored to replace that station with a facility within Santa Ana Heights (SAH).
By May 2001, the City and the County had agreed that the City would construct a
temporary station off of Zenith Avenue near Bristol in SAH to serve the SAH community
and the airport area. The SAH temporary fire station has been in place at that location
since that time.
Subject. Fire Station No. 7 and Training Center — Award Contract No. 3626
May 9, 2006
Page 2
Concurrent with the operation of the temporary fire station, the City, the County, and the
Orange County Development Agency have worked to plan a new permanent station for
the area, with the City taking the lead on location and design. The SAH Project
Advisory Committee (SAH PAC) has been involved in this discussion as well. A search
of the City's website will show a number of SAH fire station - related agenda items that
have brought the project through design and to the point of Bid Award.
Bid Award. At 11:00 am on April 4, 2006, the City Clerk opened and read the following
Total Bid Prices for this project:
Bidder
Total Bid Price
Low Bernards Bros., Inc.
$6,495,000
2 Erickson -Hall Construction Co.
6,543,000
3 DJM Construction Co., Inc.
6,9111,000
4 Woodcliff Corporation
6,978,000
The low Total Bid Price is 33% above the Architects Estimate of $4,900,000. Attachment
1 is bid summary for this project. The low bidder, Bernards Bros., Inc., is a State - licensed
general building contractor which pre - qualified with City staff last March to bid on the
project. Bernards has successfully completed recent school, community center, multi -use
park center and other publicly - financed projects for other public agencies.
In March of 2005, City staff conducted a contractor pre - qualification process in
accordance with established procedures set by the State Department of Industrial
Relations. This effort assures that only experienced and qualified firms would be bidding
against each other on this and three other City building projects. Staff advertised and
invited experienced general building contractors to submit data concerning their firm's
qualifications to the City. Staff then evaluated the data and granted prequalification to 20
firms, including Bernards.
The contract provides for the demolition of existing homes, garages, and other
structures from the site and the construction of an 11,027 square foot fire station
(including a 1,200 sf Training Room available for community use when training is not
occurring) with utility stubs for a future training tower, landscaping, and irrigation
systems. Attachment 2 shows a map of the proposed location and the floor plan.
Please note that, in earlier iterations of the design, there was a silo structure
incorporated into the design. Discussions with the SAH Project Advisory Committee
(PAC) led us to remove the silo design and change it to more simple, traditional roof.
We did not do a new schematic on the new roof — in large part to save costs.
The. contract requires that all work be completed within 265 consecutive working days.
Assuming that the Notice to Proceed is issued on June 1st, work should be completed
by June 1, 2007, except for working day extensions due to unforeseen work, labor and
materials delays, inclement weather. Liquidated damages are $1500 per calendar day.
RRM Design Group prepared plans, specifications and an estimate for the project.
Subject. Fire Station No. 7 and Training Center - Award Contract No. 3626
May 9, 2006
Page 3
Plans have been reviewed by the City's Building Department, the Irvine Ranch Water
District and the Costa Mesa Sanitary District since the site is within their water and
sewer service areas.
Training Tower. This contract does not include the training tower proposed for the site.
The tower, a prefabricated building, is expected to cost $740,000 to design, purchase
and install. $350,000 of that amount will come from a grant from Santa Ana College for
fire training facilities. The remaining funds will come from general funds set -aside for
fire training purposes. The project itself is proposed within the FY 2006 -07 Capital
Improvement Program that the Council will consider in May and June 2006. Upon
completion of this contract work, the City will award a separate contract to construct the
training tower.
Geotechnical Services: Geotechnical services will be provided by outside consultants
per the On -Call Professional Services Agreement approved by Council in June 2005.
Construction Management Services: Council authorized the awarded a construction
management agreement with GKK Works at the April 25 City Council meeting
contingent upon awarding contracts for the Newport Coast Community Center and the
Santa Ana Heights Fire Station.
Funding Needed to Complete Project: On July 8, 2003, the City, the County of
Orange, and the Orange County Development Agency (OCDA) entered into an
agreement whereby the City would purchase land for a fire station in SAH and would
design and construct the station using redevelopment funds from the Santa Ana Heights
Redevelopment Agency (SAH RDA). This Agreement set aside $2.5 million to purchase
the land and $1.6 million to construct the station.
The actual land cost for the SAH Fire Station site was $4,181,000 ($1,681,000 more than
the City - County -OCDA outlined in the Agreement). As shown in Table A, the construction
costs for the station at $6,495,000, not including design, contingency and construction
management fee, are significantly higher by $4,814,000 than anticipated in the
Agreement. The total cost for this Project, including land purchase, is $11.93 million.
All of these funds are reimbursable with RDA funds IF the City is successful in the
transfer of some SAH RDA authority to the City. The SAH RDA has sufficient funding to
cover the $11.93 million cost of this Project plus the other projects on the SAH Project
Advisory Committee (PAC's) project list, even assuming a conservative projection of
incoming tax increment over the next 10 years.
Q
N
m
oc0000 or �n u>
a O v1 0 0 o th o O
m a
'm
R
t9 t9 t9 (R t9 t9 t9 t9 M
ri
EL
y fD r r N Q
y
Cy
n
w Nl ill ill iA ill N) H)
O N r
Q m cor cow
y C N I!1 1n
m
Q
W W W W W W W
0o a`uo uZ
W = N N
o��
LL $Q a c
i w er °a U a o z
i o °'
a
w w aE c0,
0000 0 o 0 0 o m � D c C U IM
0000 Cl u>oo o Ch 0 n E p
N O O E N ¢ y
m d C
aS
wwww wwwww ww.n p m y
ct
_
m L2 U� e
IL
0 0 o d
IL 0
w Qa
a a.ci c�xm d
� m Li U rni p aEi
N 1 � y c J U 2
U _ "c a c
L2 d a d a in F m IL c
p E a E o a mU u o
< <
LL o m y p d u
m `
�C7
�O�,U m:3prnm cc
rn000 7a vii IL <UU
With a budget amendment, sufficient funding will be available in the following accounts to
provide for these expenses:
Description Account Amount
Santa Ana Heights Fire Station and Training Center 7456- C2320669 $2,830,000
General Fund — Capital Improvement Reserve 7456- C2320669 $4,542,397
Total $7,372,397
Environmental Review:
This project is categorically exempt from the provisions of CEO A per Section 15332,
Class 32, pertaining to urban infill development projects. A Notice of Exemption was
filed with the County Clerk and posted on February 24, 2006, for thirty days.
Prepared .
..D..
Design
Attachments: 1. Bid Summary
2. Location Map and Floor Plan
3. Budget Amendment
Submitted by:
m G. Badum
Works Director
H
Z
U w
Q
w a,
mQ
�w
On
N
w Y
2 K
O
U.
0
OV
U j
IL
00
_ w
4 x
U
U W
d �
oU
U
Z w
O�
Fp
Q
U
O
O
m _
w
w
w�
W U
W W
Z 0
H
wa
ATTACHMENT 1
. . . . . . . . . . . .
or
LL+
AW IP
V
0� O
SL All
ATTACHMENT 2 (1 of 2)
City of Newport Beach
BUDGET AMENDMENT
2005 -06
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
NX from unappropriated fund balance
EXPLANATION:
NO. BA- 06BA -067
AMOUNT: Sa,sa2,3s7.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropnations for the Santa Ana Heights Fire Station by $4,542,397 from the General Fund
Reserve for Capital Improvements.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
010 3776 General Fund - Reserve for CIP $4,542,397.00
REVENUE ESTIMATES (3601)
Fund /Division Account Description
9455 6000 SAH Fire Stationlfransfer In $4,542,397.00
EXPENDITURE APPROPRIATIONS (3603)
Signed: � /%ia� //i ( � S 3- 06
Finrancial Approval: Administrative Services Director Date
Signed:
Administrative Approval: City Manager Date
Signed:
City Council Approval: City Clerk
Date
Description
Division
Number
7456
SAH Fire Station
Account
Number
C2320669
SAH Fire Station $4,542,397.00
Division
Number
9010
General Fund
Account
Number
9900
Transfer Out $4,542,397.00
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed: � /%ia� //i ( � S 3- 06
Finrancial Approval: Administrative Services Director Date
Signed:
Administrative Approval: City Manager Date
Signed:
City Council Approval: City Clerk
Date
`EE
sw
W
2 N b<g °�– b z g S F } a E y
t 3 79 2 -b; MO
�! Y �z
� a ¢
�m � m.ori zb[e vii
'� k' E °b •2 LL k °g Ao£ c�5 `g <E `g e € re
'2$ ga �• us u4 €Y
.2 m2U v'N�44 <i-` C vl ,eza o•tg �N`y.:Eo c��v° fiS c"7%`L - °dE
1 u�k+u�¢vi view �i vie
�dmad ¢d <d m ti o d a5d od[�id mdZ dma<m zdmtid d mtid uia i�d �d ad
0
I I
-
< o,
ti)T
1- 1®
-
S--
i
/ — ------- - - -- - --
Fa
O
old L-» -- - - - - -FF -I --------
oily I IN
ll ll ll ll ll
I 4\
Q �
\
i
i
lz
�n
• o� \s 0 •
—_—N
\
o `
\
F O
0
Z
W
W
J
7
:w
3 I
II
1 \ \
I `
r�
U
co
cI
UI
Z
I
IL
lz
a
R
S2
x
Lo
e
a F2
12
�I��III
7
:w
3 I
II
1 \ \
I `
r�
U
co
cI
UI
Z
I
IL
lz
a
R
S2
x
Lo