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Home My WebLink About07 - Sunset Ridge Park - NOC and Acceptance of Contract No. 3449 (CAP09-0076)CTY OF F NEWPORT BEACH City Council Staff Report April 14, 2015 Agenda Item No. 7 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director- (949) 644 -3330, dawebb @newportbeachca.gov PREPARED BY: Andy Tran, Senior Civil Engineer PHONE: (949) 644 -3315 TITLE: Sunset Ridge Park — Notice of Completion and Acceptance of Contract No. 3449 (CAP09 -0076) ABSTRACT: On December 10, 2013, City Council awarded Contract No. 3449 for the construction of Sunset Ridge Park, to Environmental Construction, Inc. for a total contract cost of $5,214,820.00 plus a contingency allowance of approximately 10 percent. The required work is now complete and staff requests City Council acceptance and close out of the construction contract. RECOMMENDATION: a) Accept the completed work and authorize the City Clerk to file a Notice of Completion; b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code; and c) Release the Faithful Performance Bond one year after City Council acceptance. FUNDING REQUIREMENTS: Funds for the construction contract were expended from the following account: Account Description Account Number Amount Major Facilities Master Plan 7412- C5100515 $ 5,387,986.02 Total Construction Cost: $ 5,387,986.02 7 -1 DISCUSSION: Overall Contract Cost/Time Summary This contract involved the construction of a 13.7 acre park situated on the northwest corner of West Coast Highway and Superior Avenue in the West Newport community. Active amenities include a PONY league baseball field, two soccer fields, warm -up field, and a children's play area. Sunset Ridge Park also provides passive amenities such as a picnic area with restrooms, a memorial butterfly garden, a shaded overlook area with views of the Pacific Ocean, and meandering walkways throughout the park. This contract has now been completed to the satisfaction of the Public Works Department. A summary of the contract costs are as follows: Original bid amount: $ 5,214,820.00 Actual cost of bid items constructed: $ 5,214,820.00 Contract change order: $ 173,166.02 Final contract cost: $ 5,387,986.02 The final overall construction cost was approximately 3.3% over the original bid amount but well within the overall budget including the contingency amount. The 3.3% difference was partly attributed to unstable existing soil conditions that were unforeseen and encountered in the park grading process, which resulted in a 1.1 percent increase to the overall project cost. Staff also directed the contractor to implement several park features to improve the functionality of the park. The two most notable features include automatic programmable locks for the restroom gates and anti - graffiti coating for all exposed structures. In addition, staff made modifications to the steel overlook trellis structure due to the lack of availability of material. These added features and modifications, along with other minor changes, resulted in a 2.2 percent increase to the overall project cost. The original contract allowed for 180 consecutive working days to complete the original scope of work. The contractor was allowed 52 additional working days due to inclement weather and additional time needed to complete extra work associated with change orders. The project was substantially completed on December 5, 2014. A summary of the project schedule is as follows: Estimated Completion Date per July 2014 Schedule: December 12, 2014 Project Awarded for Construction: December 10, 2013 Completion Date per Contract and Approved Extensions: December 10, 2014 Actual Substantial Construction Completion Date: December 5, 2014 7 -2 Actual Awarded Contract Final Cost at Contingency % Due to % Due to Amount Completion Allowance Contract Directed Unforeseen Change Change Change $5,214,820.00 $5,387,986.02 Approx. 10% +3.3% 2.2% 1.1% Actual Time Allowed Contract Time (days) 232 -3 Under - or Over +) This contract involved the construction of a 13.7 acre park situated on the northwest corner of West Coast Highway and Superior Avenue in the West Newport community. Active amenities include a PONY league baseball field, two soccer fields, warm -up field, and a children's play area. Sunset Ridge Park also provides passive amenities such as a picnic area with restrooms, a memorial butterfly garden, a shaded overlook area with views of the Pacific Ocean, and meandering walkways throughout the park. This contract has now been completed to the satisfaction of the Public Works Department. A summary of the contract costs are as follows: Original bid amount: $ 5,214,820.00 Actual cost of bid items constructed: $ 5,214,820.00 Contract change order: $ 173,166.02 Final contract cost: $ 5,387,986.02 The final overall construction cost was approximately 3.3% over the original bid amount but well within the overall budget including the contingency amount. The 3.3% difference was partly attributed to unstable existing soil conditions that were unforeseen and encountered in the park grading process, which resulted in a 1.1 percent increase to the overall project cost. Staff also directed the contractor to implement several park features to improve the functionality of the park. The two most notable features include automatic programmable locks for the restroom gates and anti - graffiti coating for all exposed structures. In addition, staff made modifications to the steel overlook trellis structure due to the lack of availability of material. These added features and modifications, along with other minor changes, resulted in a 2.2 percent increase to the overall project cost. The original contract allowed for 180 consecutive working days to complete the original scope of work. The contractor was allowed 52 additional working days due to inclement weather and additional time needed to complete extra work associated with change orders. The project was substantially completed on December 5, 2014. A summary of the project schedule is as follows: Estimated Completion Date per July 2014 Schedule: December 12, 2014 Project Awarded for Construction: December 10, 2013 Completion Date per Contract and Approved Extensions: December 10, 2014 Actual Substantial Construction Completion Date: December 5, 2014 7 -2 ENVIRONMENTAL REVIEW: The Final Environmental Impact Report for the Sunset Ridge Park project was certified by City Council on March 10, 2010. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Description Attachment A - Location Mao 7 -3 m rr Fr r7 iii T ` \ 1-,-74( 410- Attachment A PROJECT LOCATION m TTI� TTM TT TTT7 /77 i-m F� SUNSET RIDGE PARK LOCATION MAP �i I L. CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C -3449 1 04/14/2015