HomeMy WebLinkAbout23 - Recommended Changes to the Special Event Support Funding Process - PowerPointApril 14, 2015
Item No. 23
SPECIAL EVENT SUPPORT
FUNDING — Proposed Changes
Newport Beach City Council Study Session
April 14, 2015
Brief History
Prior to 2010 — Decentralized support for events
Starting 2010 — Centralized, public process to
provide:
Transparency
Equal opportunity to apply for all interested event organizers
Clearly define how much City budgets for event support
2011 until present — Periodic process changes
Recent Funding
Fiscal Year
#Applicants
#Awarded
$Requested
$Awarded
fV 2014 -15
25
20
$469,813
$293,010
FY 2013.14
16
12
$422,000
$248,934
FY 2012.13
15
9
$4891400
$212,200
FY 2011 -12
21
14
$510,000
$214,480
Concerns Persist
Total funding is set in the FY budget & most
groups don't get all the money requested
Small events versus the big events
Broad criteria
Proposed Changes
Better define / categorize the types of events the
City supports
Separate the smaller events from the larger
events
Provide clear & separate criteria for eligibility,
qualification, evaluation
Set funding tiers
Two Categories of Events
Community / Charitable
Serve /benefit locally
based organizations &
causes
and /or
Benefit Newport Beach
residents socially,
culturally, recreationally
Signature
Larger -scale
Promote Newport Beach
regionally
Provide measurable
economic benefits
Updated Criteria
Event hosts /sponsors must be local non - profits.
All (community /charitable) or most (signature) of
event must be in city.
Event is not financially dependent on City
support.
Event supports, promotes, involves aspects of
our community.
Signature events should have measurable
economic benefits.
Two Ways of Providing Support
Community / Charitable
Fee credits
Support based on related
City permit fees
No grant agreements
needed
Signature
Cash (checks) Grants
Support based on event
budget, City fee estimate,
economic benefits
estimate
Grant agreements
Multi -year agreements?
Funding Tiers
Community Events
Tier 1 - $100 - $2,500
Tier 2 - $2,501 - $7,500
Tier 3 - $7,501 - $15,000
Signature Events
Tier 1 - $15,000 - $25,000
Tier 2 - $25,001 - $50,000
Tier 3 - $50,001 - $150,000
Proposed FY 16 Funding
$1001000 - Community & Charitable Events (fee
credits)
$2003000 - Signature Events (cash grants w/
agreements)
$300,000 - Total to support local events
SPECIAL EVENT SUPPORT
FUNDING — Proposed Changes
Newport Beach City Council Study Session
April 14, 2015
Current Criteria
1. The event should advance the City of Newport Beach as
an exciting place to live, work, play learn, and visit.
2. The event should give Newport Beach residents and
businesses a sense of civic pride and ownership.
3. The event enhances, serves, involves, benefits, and or
promotes a sense of community for the residents of
Newport Beach.
4. The event does not have to be free of charge, but
should be accessible to the community /public.
5. The application must include a copy of the Event Budget
(2 -page maximum).
Current Criteria, contd.
6. The amount of financial support requested from the City
should represent no more than 25% of the total event
budget.
7. The Applicant should demonstrate strong financial
management and effective management controls over the
event, including cost effectiveness. Successful applicants
must agree to provide the event's financial statements and
allow the City to conduct its own review of them, if
desired.
8. If the event is charitable in nature, it should benefit a local
Newport Beach or Orange County —based charitable
organization.
9. The event must be held between July 1, 2015 and June
30, 2016.