HomeMy WebLinkAbout09 - Traffic Signal UpgradesCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
May 23, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Brad Sommers
949 - 644 -3311 or bsommers @city.newport- beach.ca.us
SUBJECT: TRAFFIC SIGNAL UPGRADES FY05 -06 - AWARD OF CONTRACT
NO. 3827
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3827 to Freeway Electric for the Total Bid Price of
$438,000.00, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $43,800 (10 %) to cover the cost of unforeseen work.
4. Approve a Budget Amendment in the amount of $263,800 from the
unappropriated balance of the Transportation and Circulation Fund, 260 -3605 to
Account No. 7261- C5200068.
DISCUSSION:
At 10:00 a.m. on May 3, 2006 the City Clerk opened and read the following bids for this
project:
BIDDER TOTAL BID AMOUNT
Low Freeway Electric $438,000.00
2 Republic Electric $456,400.00
3 Terno Electric $474,878.00
4 Dynalectric $483,393.00
5 Steiny & Company $519,881.00
The low total bid amount is 42 percent above the Engineer's Estimate of $309,000. The
difference between the Engineer's Estimate and the Low Bid amount is attributed to the
continued rise in the cost of construction, equipment, and materials. The low bidder,
Freeway Electric, possesses a California State Contractors License Classification C -10 as
Traffic Signal Upgrades FY05 -06 — Award of Contract No. 3827
May 23, 2006
Page: 2
required by the project specifications. A check of the Contractors references indicates
they have satisfactorily completed similar projects for other municipalities.
The 2005 -2006 Traffic Signal Upgrades project consists of the following three
components:
1. Renovation of the existing traffic signals at the Balboa Boulevard /32nd Street,
Balboa Boulevard /River Avenue, and Balboa Boulevard /21St Street intersections.
The work will consist of replacement of the controller cabinet, controller, and
other equipment necessary to maintain the existing traffic signal operation. The
remaining traffic signal equipment had been replaced as part of intersection
improvements made in 2004 when the south leg of 21St Street at the intersection
was changed from one -way northbound to both northbound and southbound.
2. Installation of Emergency Vehicle Preemption (EVP) systems at the Coast
Highway /Marguerite Avenue and Coast Highway /Goldenrod Avenue
intersections. The installation of the EVP system is part of an on -going
cooperative effort between the Public Works Department and Fire Department to
improve emergency response within the City.
3. Installation of Battery Backup systems (BBS) at 17 existing traffic signal
locations. This portion of the contract was not included in the current year's CIP
program, therefore, per City Council direction to add BBS at major intersections
throughout the City a budget amendment is required to award the contract.
Per the Contract Specifications the Contractor will have 80 consecutive working days to
complete the work.
Environmental Review:
Categorically Exempt under Chapter 3, Article 19, Section 15301, Class 1 (c) of the Title
14 California Code of Regulations. This exemption covers maintenance and repair of
existing traffic signal facilities.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Traffic Signal Upgrades FY05 -06 — Award of Contract No. 3827
May 23, 2006
Page: 3
Funding Availability:
The Traffic Signal Installation and Upgrades budget was originally $250,000. Funds
from the account have been used for emergency repair of existing traffic signals and
unforeseen traffic signal modifications required throughout the year. The remaining
unencumbered balance is $202,000.
Additionally, the full budgeted amount ($16,000) of the Traffic Signal Preemption
System will be utilized to fund the EVP system installations in this contract.
There is a $263,800 unencumbered balance on this project currently available in the
Transportation and Circulation Fund. The remaining $263,800 would become
appropriated upon approval of the recommended Budget Amendment and sufficient
funds will be available in the following accounts for the project.
Account Description
TS Installation and Upgrades
Transportation and Circulation Fund
TS Preemption System
Prepared by:
rad Sommers, & P .E
Associate Civil Engineer
Attachments: Bid Summary
Budget Amendment
Account Number
7261- C5200068
7261- C5200068
7181- C5200408
Total:
Submitted by:
Amount
$202,000.00
$263,800.00
$16,000.00
$481,800.00
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City of Newport Beach NO. BA- 06BA -069
BUDGET AMENDMENT
2005 -06 AMOUNT: $263,aoo.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
8X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for the awarding of contract number 3827 for traffic signal upgrades.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
260 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Transport. & Circul. Fund - Fund Balance
Description
Amount
Debit Credit
$263,800.00 .
Description
Division
Number 7261 Transportation & Circulation
Account
Number C5200068 Traffic Signal Installation /Upgrade
$263,800.00
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Automatic System Entry.
Signed:
inancial Approval: Adminis rative Services Director
Date
Signed:
C
J l a
dministrative proval: City Manager
D e
Signed:
City Council Approval: City Clerk
Date