HomeMy WebLinkAbout21 - Purchase of Six-Post Mobile Hoist SystemCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 21
June 27, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: General Services Department
Mark Harmon, Director, 949 - 644 -3055
mharmon @city.newport - beach.ca.us
SUBJECT: Purchase of a Six -Post Mobile Hoist System for the
Equipment Maintenance Division
ISSUES:
Should the City purchase a six -piece mobile hoist and accessories at a cost of
$60,228.96?
RECOMMENDATION:
1. Approve the purchase of a six -post, 90,000 pound capacity mobile lifting
system and accessories from Automotive Resources, Inc., at a cost of $60,228.96;
and
2. Approve a Budget Amendment to transfer $60,228.96 from unappropriated
Internal Service Fund reserves into Account 6110 -9200 to fund the purchase.
DISCUSSION:
The Auto Shop in the City Corporation Yard has one stationary heavy -duty hoist
constructed into its floor. The hoist has been in service since the Shop was built in
1984 and allows only limited adjustments for the different sizes of heavy vehicles
maintained at the Auto Shop.
To supplement the single, fixed lift, staff proposes to purchase an ARI -Hetra mobile
hoist system. This system can be used with four or six posts depending on the
equipment or vehicle configuration, and uses 220 volt power to lift the wheels to a
maximum height of 92 inches. When in operation, the posts are interconnected with
power cables and the system's control box continually checks that the motor in each
Purchase of a Six -Post Mobile Hoist System for the
Equipment Maintenance Division
June 27, 2006
Page 2
post is working in unison at the same speed. If any problem is detected, an
automatic shutdown occurs. This system is currently used by the military to lift large
armored vehicles and by other companies and agencies to lift fire trucks, Vactor
trucks, refuse trucks, and school buses. A photo of the system lifting a fire engine is
attached.
For many years, the Equipment Maintenance Division has had a significant need for
a second heavy equipment lift. The price of a built -in lift like the current one is cost -
prohibitive and does not give us the flexibility to lift equipment in multiple locations,
such as in an open bay in the main building or in our new Welding Shop.
Additionally, equipment with very different axle locations, such as three -axle refuse
trucks, the Fire Department's ladder trucks, and construction equipment cannot be
lifted by the same built -in hoist. This mobile hoist system is a much better solution
due to its lower cost and ability to tie used on a variety of equipment and in different
locations.
FUNDING:
The General Services Department's FY 06 -07 initial budget request included
$60,000 for the purchase of mobile: hoist system. Since it is a one -time purchase,
the City Manager and Administrative Services Director directed the purchase for this
fiscal year, but this action requires the transfer of $60,228.96 from unappropriated
Internal Services Fund reserves into Account 6110 -9200 (Equipment Maintenance
Division - Shop Equipment).
ENVIRONMENTAL REVIEW:
This action requires no environmental review, as it is not a project pursuant to
CEQA.
Prepared by:
Mike Pisani
Deputy General Services Director
Attachment
Submitted by:
kk ,�, P,
Mark Harmon
General Services Director
City of Newport Beach NO. BA- 06BA -080
BUDGET AMENDMENT
2005 -06 AMOUNT: $60,228.96
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
�X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
HX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To transfer budget appropriations to fund the purchase of a six -piece mobile hoist system for the Equipment
Maintenance Division.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
610 3605 Equip. Maint. Fund - Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account Description
EXPENDITUREAPPROPRIATIONS (3603)
Signed:
Financial Approval: Administrative Services Director
Signed: }
Adn iinistrative Approval: City Manap er —
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$60,228.96 *
Automatic
$60,228.96
ri "2 a - 5-14l
Dale
Da
Dale
Description
Division
Number
6110 Equipment Maintenance
Account
Number
9200 Shop Equipment
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Financial Approval: Administrative Services Director
Signed: }
Adn iinistrative Approval: City Manap er —
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$60,228.96 *
Automatic
$60,228.96
ri "2 a - 5-14l
Dale
Da
Dale