HomeMy WebLinkAbout07 - Police Facility Elevator RefurbishmentCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
July 11, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Police Department
Bob McDonell, Chief of Police, 949 644 3701, bmcdonell(a)-nbpd.org
Tom Gazsi, Lieutenant, 949 644 3660, tgazsi(a)nbpd.org
SUBJECT: AWARD CONTRACT FOR THE POLICE FACILITY ELEVATOR
REFURBISHMENT PROJECT
RECOMMENDATION:
1. Award contract for the Police Facility Elevator Refurbishment Project in
the amount of $45,478 to ThyssenKrupp Elevator.
2. Authorize the City Manager to execute a standard Professional Services
Agreement contract with the vendor as approved by the City Attorney's
Office.
DISCUSSION:
Background:
The Police Department continues to operate an Otis passenger /freight elevator,
which was installed when the facility was built in 1974. As this elevator has
aged, failures have increased, and it has been difficult to find appropriate parts
and qualified technicians to service the elevator. As such, the overall system is
in need of a major refurbishment to insure reliable and safe operation. This
includes updated electronics as well as mechanical and hydraulic systems that
meet current acceptable standards. This project was approved by Council in the
FY06 Capital Improvement Program budget.
The specialized work involved in this project required an evaluation of our
elevator to determine the scope of work needed. Three vendors who could
perform the necessary work were contacted and asked to submit quotations to
perform the identical parts and services.
Refurbish Police Elevator System
July 11, 2006
Page 2
Evaluation of Responses - Quotations:
The Department received evaluations and quotations from three reputable
contractors who service and conduct repairs of this type of passenger /freight
elevator system. Their analysis and recommendations were similar, in that
based on the age of the equipment and the requirements of current codes,
refurbishment of the system was needed.
The following quotations included complete modernization of the elevator located
at the Newport Beach Police Department, in accordance with the most applicable
edition of the National Safety Code for devices related to Passenger Elevators.
All of the quotes were comprehensive and comparable in terms of analysis and
refurbishment of the current equipment to bring the system into present
standards.
ThyssenKrupp Elevator
1500 S. Sunkist St., Suite B
Anaheim, CA 92806
Quotation Proposal for Elevator Refurbishment: $45,478
Mitsubishi Electric & Electronics USA, Inc.
Elevator & Escalator Division
5666 Plaza Drive
Cypress, CA 90630
Quotation Proposal for Elevator Refurbishment: $46,900
Otis Elevator Company
711 E. Ball Road
Anaheim, CA 92805
Quotation Proposal for Elevator Refurbishment: $57,780
ThyssenKrupp was the lowest quote for the refurbishment request at $45,478.
This company is currently the Department's vendor for service and maintenance
of the existing elevator and is very familiar with the condition of the equipment.
Following the refurbishment project, it would be the Department's intent to
continue with maintenance service from ThyssenKrupp as we have been
satisfied with their service and availability.
Refurbish Police Elevator System
July 11, 2006
Page 3
Based on the ThyssenKrupp's familiarity with our existing elevator, the Police
Department's satisfaction with their prior service and maintenance, and their
quotation being the lowest submitted bid to do the project, we are recommending
they be awarded this project.
Environmental Review: Not Applicable
Funding Availability:
City Council approved funding in the amount of $55,000 in the FY2006 Capital
Improvement Program Budget for this project.
Prepared by:
Tom Gazsi, teutenart
Submitted by:
5tc v►a
Bob McDonell, Chief of Police