HomeMy WebLinkAbout07 - Irvine Terrace Water Valve NOC - C-3643CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
August 22, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Andy Tran, P.E.
949 -644 -3315 or atran @city.newport- beach.ca.us
SUBJECT: IRVINE TERRACE WATER VALVE, OCEAN VISTA AND ORANGE
STREET WATER MAIN REPLACEMENTS — COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 3643
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code.
4. Release the Faithful Performance Bond one (1) year after Council acceptance.
DISCUSSION:
On December 13, 2005, the City Council authorized the award of the Irvine Terrace Water
Valve, Ocean Vista and Orange Street Water Main Replacements contract to John T.
Malloy. The contract provided for the replacement of deteriorated water main and valves in
the Irvine Terrace community, on Ocean Vista, and Orange Street. The contract has been
completed to the satisfaction of the Public Works Department. A summary of the contract
cost is as follows:
Original Bid Amount: $671,300.00
Actual amount of bid items constructed: $714,854.00
Total amount of change orders: $108,671.02
Final contract cost: $823,525.02
The increase in the amount of actual bid items constructed over the original bid amount
resulted mainly from an increase in the amount of water main and valves replaced on the
contracted work. The final overall construction cost including Change Orders was 22.7
percent over the original bid amount.
Irvine Terrace Water Valve, Ocean Vista and Orange Street Water Main Replacement
- Completion And Acceptance of Contract No. 3643
August 22, 2006
Page 2
Three change orders totaling $108,671.02 were issued for the project as follows:
Change Order No. 1 for $22,300.00 provided for the relocation of five fire hydrants in
the Newport Shores area. These fire hydrants were relocated to maximize the
walkway clearance and improve handicap access. The streets in the Newport
Shores area were scheduled to be rehabilitated as part of a separate contract. To
avoid damaging new pavement, these fire hydrants were relocated prior to the start
of the Newport Shores street rehabilitation contract.
Change Order No. 2 for $52,896.60 provided for the following:
1. Replacement of leaking water valves in the Newport Shores area
2. Delays due to non - functional water valves in the Newport Shores area
3. Repair of a water main break on Ocean Vista
4. Relocation of an additional fire hydrant in the West Newport area
• Change Order No. 3 for $33,474.42 provided for the following:
1. Replacement of five fire hydrant buries on Ocean Vista
2. Addition of a new 1" water service at the intersection of East Coast
Highway and Irvine Terrace
3. Unexpected concrete under asphalt pavement on East Coast Highway
4. Relocation of an additional fire hydrant in the Newport Shores area
5. Pavement rehabilitation on Ocean Vista from previous water main failures.
Environmental Review:
The project was exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15302 of the CEQA Implementing Guidelines when the project was authorized by
the City Council. This exemption covers the maintenance and alteration of existing public
facilities with negligible expansion of the facilities in areas that are not environmentally
sensitive.
Funds were expended from the following accounts for the project:
Account Description Account Number Amount
Water Main Master Plan Improvements 7501- C5500074 $619,225.02
Program Pipeline Replacement Projects 7501- C5500578 $204,300.00
Total: $823,525.02
The original completion date was May 30, 2006. The completion date was extended to July
13, 2006, to accommodate the additional work. All work was substantially complete by the
extended date.
Prepared by:
ndy Tran, P.E.
Associate Civil Engineer
Submitted b
St a adum
ublic . ks Director