HomeMy WebLinkAbout10 - Malibu Circle Slope Repair - C-3791CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 10
August 22, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Michael Sinacori
949 - 644 -3311 or msinacod @city.newport- beach.ca.us
SUBJECT: MALIBU CIRCLE SLOPE REPAIR -AWARD OF CONTRACT NO. 3791
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3791 to Excavating Engineers Inc., DBA Hillside Retaining
Walls Company for the Total Bid Price of $62,777, and authorize the Mayor and
the City Clerk to execute the contract.
3. Establish an amount of $6,000 to cover the cost of unforeseen work.
4. Approve a Budget Amendment in the amount of $35,587 from un- appropriated
General Fund Reserves.
DISCUSSION:
At 10:30 a.m. on August 15, 2006, the City Clerk opened and read the following bids for
this project:
BIDDER TOTAL BID AMOUNT
Low Excavating Engineers Inc., DBA as Hillside $62,777
Retaining Walls Company
2 Bob McGrann Construction, Inc. $85,000
3 Earth Construction and Mining $129,550
The low total bid amount is 21.5 percent below the Engineer's Estimate of $80,000. The
low bidder, Excavating Engineers Inc., DBA Hillside Retaining Walls Company, possesses
a California State Contractors License Classification A as required by the project
specifications. A check of the Contractors references indicates they have satisfactorily
completed similar projects for other municipalities.
Malibu Circle Slope Repair — Award of Contract No. 3791
August22.2006
Page: 2
During the El Nino rains of 2004, the City slope behind 3 Malibu Circle had a surface
sloughing of material (surface landslide.) The City slope is typical for the Spyglass area
where the steepness of the slope is 1 vertical foot to 1.5 horizontal foot. Steep slopes
are more prone to this type of land movement. Development standards have changed
and 1 vertical to 2 horizontal would be required today.
Per the Contract Specifications the Contractor will have 30 consecutive working days to
complete the work with the goal of completing the work before the winter rains.
Environmental Review:
City staff has reviewed the project and has determined the project is exempt from the
California Environmental Quality Act (CEQA) pursuant to Section 15302 of the CEQA
Implementing Guidelines when the project is authorized by the City Council. This
exemption covers the maintenance and alteration of existing public facilities with negligible
expansion of the facilities in areas that are not environmentally sensitive.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication.
Affected residents will be noticed by the contractor /City ten days and two days prior to
starting work in the area, now planned for mid - September. Construction should take
approximately four weeks (10 days less than anticipated) and should be completed prior
to the start of the rainy season on October 15"'.
Geotechnical, Material Testing, and Survey Services:
In addition to the contract costs, $13,250 in consulting geotechnical services will be
required to oversee the slope repair efforts. No survey services are required.
Funding Availability:
The project was originally included in the Fiscal Year 2005/06 CIP with a budget of
$60,000. Approximately $14,000 was spent on geotechnical exploration and design
services. The remaining $46,440 was re- budgeted into this fiscal year's CIP. The total
project cost is $82,027.
Malibu Circle Slope Repair —Award of Contract No. 3791
August 22, 2006
Page: 3
Upon approval of the attached budget amendment, there are sufficient funds to
complete this project:
Proposed uses are as follows
- - -------- ........... . ... . ... . .
Vendor j Purpose Amount
Hillside Slope Restoration and Engineering 1 Construction Contract $62,777
- --- - ----------- - ----- ----------- - - -- ----- ----- ---- - ---------
Hillside Slope Restoration and Engineering 1 Contingency $6,000
---- ---- ------ . ...... -----
Leighton and Associates Geotech-- d $t3 250
Testing
Total: $82,027
Prepared by:. I Submitted by:
I
J. Sinacoh, P.E.
Civil Engineer
Attachments: Project Exhibits
Bid Summary
Budget Amendment
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Figure 2
BORING LOCATION AND Proj: 601076 -001 Date: 10/05
MAP VIEW OF PROPERTY
3 MALIBU CIRCLE Eng /Geol: VMC /ELB Scale: 1"=10'
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CROSS — SECTION A —A' Proj: 601076 -001 Date: 1005
3 MALIBU CIRCLE Eng /Geol: VMC /ELB Scale: 1 " =10' ic
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City of Newport Beach
BUDGET AMENDMENT
2006 -07
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
NO. BA- 07BA -010
AMOUNT: $35,ss7.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations from unappropriated General Fund Balance for slope repair on Malibu Circle.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3605 General Fund - Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Amount
Debit Credit
$35,587.00 '
Automatic System Entry.
Signed: �7G
Signed:
Signed
Services Director
inistrative Approval: City Manager
City Council Approval: City Clerk
$35,587.00
Date
I
Lo
Da
Date
Description
Division
Number
7014 General Fund - Misc & Studies
Account
Number
C5100814 Miscellaneous Slope Repairs
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Amount
Debit Credit
$35,587.00 '
Automatic System Entry.
Signed: �7G
Signed:
Signed
Services Director
inistrative Approval: City Manager
City Council Approval: City Clerk
$35,587.00
Date
I
Lo
Da
Date