HomeMy WebLinkAbout10 - C-3517 - Morning Canyon StabilizationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 10
September 12, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Robert Stein, P.E.
949- 644 -3322 or rstein @city.newport- beach.ca.us
SUBJECT: MORNING CANYON STABILIZATION —ADDITIONAL FUNDING
REQUIRED FOR COMPLETION OF CONTRACT NO. 3517
RECOMMENDATIONS:
Approve a Budget Amendment in the amount of $96,556 from the unappropriated
General Fund Reserves for work completed to Account 7014- C5100805.
DISCUSSION:
On September 13, 2005, the City Council authorized the award of the Morning Canyon
Stabilization contract to Sunquest General Engineering. The first phase of the project
was the stabilization of the canyon slopes by constructing seven rock - filled gabion
grade control structures, a rock - filled gabion bank protection structure, placing fill,
grouted rock riprap, storm drain extensions, and fencing in order to bring the canyon
into readiness to accept storm water flows. A portion of the Phase 1 improvements
were funded by private contributions estimated at $271,265. The second phase of the
work completed included slope backfill, planting of various California native shrubs and
trees, and hydroseeding. At its June 27, 2006 meeting, the City Council accepted the
work associated with Contract No. 3517 for the Morning Canyon Stabilization project.
The contractor is due payment for work completed for plant maintenance and its
retention and the Irvine Company is due reimbursement for costs related to the repair of
a cart path that was damaged during construction. The fund is short by $96,556. At
the time the notice of completion was prepared by staff, no allowance was made for
surplus private contributions that needed to be returned, and therefore, it appeared that
sufficient funds were available to make final payment to the contractor. Following the
Council's action on June 27th, monies were returned to the private contributors for cost
savings pertaining to specific tasks completed adjacent to two residences. Also, staff
just approved a claim from the Irvine Company to repair a cart path, V -ditch and curbing
that was impacted by the construction project. Since unencumbered CIP funds
budgeted for this project were returned to the General Fund at the close of the fiscal
year ending June 30, 2006, additional funding is now required to complete this contract.
Morning Canyon Stabilization — Additional Funding Required for Completion of Contract No. 3517
September 12, 2006
Page 2
A summary of the contract cost is as follows:
Environmental Review:
This project is categorically exempt from the provisions of CEQA per Section 15333
pertaining to small habitat restoration projects. A Notice of Exemption was filed with the
County Clerk on June 6, 2005.
Funding Availability:
Upon approval of the attached budget amendment, funds will be expended from the
following accounts for the project:
Account Description
General Fund
Private Contributions
Prepared by:
Robert Stein, P.E.
Project Manager
Account Number
7014- C5100805
7251- C5100805
Total:
Submitted by:
Amount
$681,808.63
$188,573.00
$870,381.63
Works Director
Private Contribution
General Fund
Total
Original bid amount
$271,265.00
$585,253.50
$856,518.50
Actual bid items constructed
$188,573.00
$599,890.00
$788,463.00
Total change orders
$ 41,543.63
$ 41,543.63
Final contract cost:
$188,573.00
$641,433.63
$830,006.63
Damage repair costs:
$ 40,375.00
$ 40,375.00
Total costs:
$188,573.00
$681,808.63
$870,381.63
Environmental Review:
This project is categorically exempt from the provisions of CEQA per Section 15333
pertaining to small habitat restoration projects. A Notice of Exemption was filed with the
County Clerk on June 6, 2005.
Funding Availability:
Upon approval of the attached budget amendment, funds will be expended from the
following accounts for the project:
Account Description
General Fund
Private Contributions
Prepared by:
Robert Stein, P.E.
Project Manager
Account Number
7014- C5100805
7251- C5100805
Total:
Submitted by:
Amount
$681,808.63
$188,573.00
$870,381.63
Works Director
City of Newport Beach NO. BA- 07BA -015
BUDGET AMENDMENT
2006 -07 AMOUNT: $9s,sss.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations from unappropriated General Fund Balance for additional funding required to
complete the contract for the Morning Canyon Stabilization.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3605 General Fund - Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Amount
Debit Credit
$96,556.00 "
$96,556.00
Division Number
Account Number
�% • Automatic System Enfry.
Signed: �O �/ l�—Jr =06
Signed:
Financial Approval: Administrative Services Director
Administrative Approval: City Manager
Date
Q�
pate
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
7014 General Fund - Misc & Studies
Account
Number
C5100805 Morning Canyon Stabilization
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Amount
Debit Credit
$96,556.00 "
$96,556.00
Division Number
Account Number
�% • Automatic System Enfry.
Signed: �O �/ l�—Jr =06
Signed:
Financial Approval: Administrative Services Director
Administrative Approval: City Manager
Date
Q�
pate
Signed:
City Council Approval: City Clerk Date