HomeMy WebLinkAbout15 - Check from California State LibraryCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 15
September 12, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LIBRARY SERVICES
LINDA KATSOULEAS, LIBRARY DIRECTOR, 949 - 717 -3810
lindak@city.newport-beach.ca.us
SUBJECT: BUDGET AMENDMENT
STATE LIBRARY AND
SERVICES.
RECOMMENDATION:
TO ACCEPT A CHECK FROM CALIFORNIA
APPROPRIATE FUNDS FOR LITERACY
Approve a Budget Amendment to increase expenditure appropriations by $20,000 in
Division 4060, Literacy, and to increase revenue estimates for the same amount in
Account No. 4010 -4832, California Library Literacy Services.
The Newport Beach Public Library Literacy Services has been awarded $20,000
(State Funds 2006/07) matching funds for expenditures in the 2006 /07 fiscal year.
The check will be presented to City Council and deposited into revenue account
4010 -4832 for California Library Literacy Services (CLLS) - PCA 91992: This first
"installment" of the baseline amount (per capita and match) will support the approved
CLLS program components of Adult Literacy Services and Families for Literacy.
Please approve a budget amendment and appropriate the funds to Salary & Benefits
and Maintenance & Operations expenditure accounts. When appropriated, funds will
be used to augment Literacy Services as follows:
Salary & Benefits Accounts
Amount Appropriated
I. 4060 -7020
Salaries — Perm Part Time
Funding to
pay salaries of the Literacy Services Coordinator and Assistant
II. 4060 -7210
Health /Dental/Vision
III. 4060 -7425
Medicare Fringes
IV. 4060 -7439
PERS Employee Contribution
V. 4060 -7440
PERS Employer Contribution
VI. 4060 -7460
Retirement Part Time/Temp
Subtotal
$14,200.
$900.
$150.
$350.
$450.
$450.
16,50
Maintenance & Operations Accounts
I.
4060 -8010
Advertising /Public Relations
$350
II.
4060 -8012
Programming
$550
III.
4060 -8033
Maintenance — Printers
$150
IV.
4060 -8050
Postage, Freight, Express NOC
$100
V.
4060 -8060
Publications and Dues
$450
Vt.
4060 -8100
Travel & Meetings
$950
VII.
4060 -8140
Office Supplies
$250
V111.4060 -8200
Special Department Supplies
$200
IX.
4060 -8260
Library Materials
$500
Subtotal 3,50
OT 20,00
Submitted by:
cc: copy of check for $20,000 from CA State Library
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THE BACK OF THIS DOCUMENT CONTAINS AN ARTIFICIAL WATERMARK -Vital AIM ._ _._. _._..._...
-- RMUM MW MMMMA 05-36 NUMBER
FUND NO. FUND NAME 0 5- 3 6 513 0
THE TREASURER OF THE STATE WILL PAY OUT OF THE 0001 GENERAL FUND
IDENTIFICATION NO. MO.I DAY I YR.
6120 08: 11� 2006 RD- i34w2iT
I I 05365130
NEWPORT BEACH PUBLIC LIBRARY
ill 2 1 1131, 231: 05365 130411E
REMITTANCE ADVICE
STD. Q4C (REV. 4.95)
STATE OF CALIFORNIA
VENDOR -ID. PAGE 1 DOF
00 OM676-00 THE ENCLOSED WARRANT IS IN PAYMENT OF THE INVOICES SHOWN BELOW
ORG.CODE I INVOICEDATE INVOICE NUMBER RPI
INVOICE AMOUNT
CALIFORNIA STATE LIBRARY
6120
CLAIM SCHED. N(
%CONTRACTED FISCAL SERVICES 10665
F-
NEWPORT BEACH PUBLIC LIBRARY
1000 AVOCADO AVE.
NEWPORT BEACH CA 92660 -7916
FEDERAL TAX ID NO.
.00
07/27/06 * * **
20000.00
CALIFORNIA STATE LIBRARY
CALIFORNIA LIBRARY LITERACY.,
SERVICES, STATE FUNDS
PCA 91,9929 FY 2006/2007
DIRECT QUESTIONS TO STATE
LIBRARY BUDGET OFFICE AT
(916) 445 -9852
1
IUTAL VAYMENI
20000.00
E�E4�IG
1 AUG 1 7 2006
Jul
I NEWPORT BEACH PUBLIC LIBRARY
City of Newport Beach NO. BA- 07BA -014
BUDGET AMENDMENT
2006 -07 AMOUNT: $za,aaa.aa
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations NX No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations and revenue estimates to accept a check from the California State Library
for Literary Services.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund/Division Account
4010
4832
EXPENDITURE APPROPRIATIONS (3603)
Division
Account
4060
7020
4060
7210
4060
7425
4060
7439
4060
7440
4060
7460
4060
8010
4060
8012
4060
8033
4060
8050
4060
8060
4060
8100
4060
8140
4060
8200
4060
8260
Signed:
Signed:
Signed:
Financial Approval:
Description
Description
Support Services - CA Literacy Campaign
Description
Literacy - Salaries: Perm Part Time
Literacy - Health/Dentafsion
Literacy - Medicare Fringes
Literacy - PERS Employee Contrib
Literacy - PERS Employer Contrib
Literacy - Retirement Part Timelremp
Literacy - Advertising /Public Relations
Literacy - Programming
Literacy - Maintenance: Printers
Literacy - Postage, Freight, Express NOC
Literacy. - Publications & Dues NOC
Literacy - Travel & Meetings NOC
Literacy - Office Supplies NOC
Literacy - Special Dept Supplies NOC
Literacy - Library Materials
City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$20,000.00
$14,200.00
$900.00
$150.00
$350.00
$450.00
$450.00
$350.00
$550.00
$150.00
$100.00
$450.00
$950.00
$250.00
$200.00
$500.00
Director Da e
Datd
Date