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Home My WebLink About08 - C-3496 - Mariners Library & Tennis CourtsCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. October 10, 2006 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Stephen G. Badum 949 -644 -3311 or sbadum@city.newport- beach.ca.us SUBJECT: DONNA AND JOHN CREAN MARINERS BRANCH LIBRARY AND TENNIS COURTS — COMPLETION AND ACCEPTANCE OF CONTRACT NO. 3496 RECOMMENDATIONS: 1. Accept the work. 2. Authorize the City Clerk to file a Notice of Completion. 3.. Authorize the City Clerk to release the Labor and Materials bond 35 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code. 4. Release the Faithful Performance Bond one (1) year after Council acceptance. DISCUSSION: On January 11, 2005, the City Council authorized the award of the Donna and John Crean Mariners Branch Library and Tennis Courts contract to Howard S. Wright Construction. The contract provided for the construction of a new joint use library at Mariners Elementary School designed to serve as both the Mariners Branch Library and the school library for the Mariners Elementary School of the Newport-Mesa Unified School District (NMUSD) with the purpose of providing enhanced services for the community and the school. Additional funds were appropriated by the City Council on June 28, 2005 to cover the cost of unforeseen .work and to provide for furniture, fixtures and equipment The contract has now been completed to the satisfaction of the Public Works Department. Donna and John Crean Mariners Branch Library — Completions and Acceptance of contract No. 3496 October 10. 2006 Page: 2 A summary of the contract cost is as follows: Original bid amount: Total amount of change orders: Final contract cost: $5,490,000 535.982 $6,025,982 The final overall construction cost, including change orders, was 9.76% percent over the Council approved contract amount of $5,490,000. Thirteen change orders in the amount of $535,982 were issued on this project as delineated in Attachment A. Of this amount, $21,322 represents unforeseen conditions, $339,725 represents architectural or engineering adjustments to the library, $20,674 represents architectural or engineering adjustments to the tennis courts, and $154,261 represents owner upgrades as requested by City staff or City Council. The total construction cost is $6,025,982. Other Project Costs: In addition to the primary construction contract, this project involved other project expenses from various funding sources, including private donations and transfers from the General Fund and Building Excise Tax Fund. Total project expenses are summarized as follows: Construction Architectural Services Construction Management Geotechnical Services Utilities, Permits and Insurance Construction Incidentals Furniture, Fixtures, Equipment Library Incidentals Total Project Cost $6,025,982.31 $ 520,811.29 $ 181,272.52 $ 47,631.50 $ 84,710.81 $ 23,969.60 $ 398,924.57 $ 8.490.43 $7,291,793.03 As well, on February 14, 2006, the City Council authorized the award of the Mariners Library Left Turn Lane contract for the construction of a left turn pocket, including asphalt paving, concrete curb, and a small block wall, off of Irvine Avenue to provide access to the new Donna and John Crean Mariners Library. This work was completed at a cost of $74,805.40, including related geotechnical services and landscaping. Environmental Review: The project was determined to be exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15332 (Class 32, In -Fill Development Projects) of the CEQA Implementing Guidelines at the time the project was authorized by the City Council. Council approved a Notice of Exemption for this project on June 11, 2002. Donna and John Crean Mariners Branch Library — Completions and Acceptance of Contract No. 3496 October 10, 2006 Page: 3 Funding Availability: Funding sources included. a $3.18 million S private donations and supplements from the amendment, sufficient funds are available i n portion of this project: St Account Description Mariners Library Fund Contributions,- Park Grant Library grant, Proposition 40 Park grant, General Fund. Upon approval of the budget the following accounts for the construction Account Number Amount 7451- C5100661 $5,725,381.39 7251- C4120734 $300,600.92 Total: $6,025,982.31 All work was completed by April 19, 2006, the scheduled completion date. Prepared by: / t" Jams ollard AdOthistrative Manager Attachment A: List of Change Orders Submitted by: teph G. Badum Public Works Director MARINERS LIBRARY.0 -3496 Attachment A LIST OF CHANGE ORDER REQUESTS ITEM I DESCRIPTION UN- A & E A & E OWNER TOTALS I El FORSEENS LIBRARY T- COURTS UPGRADES 1 REMOVE TREES NOT SHOWN ON DRAWINGS 806 806 2 ADDITIONAL GRADING TO REMOVE PURCHED WATER 11,889 11,889 3 RAIN DELAYS 0 0 4R UPSIZE TENNIS COURT FENCEING FOOTINGS 19,868 19,868 5 ADDED HOR WATER LINE 0 6 ADD INSTA HOT HEATERS 2,924 2,924 7 JADDED DRAIN LINE AT FIRE RISER 0 8 ITIME EXTENTION FOR RAIN DELAYS 0 0 9 CHANGE SPIRAL TO RECTANGULAR DUCT 5,585 5,585 10 SBC PHONE CONDUIT CHANGES 8,305 1 8,305 11 CONCRETE GRADE BEAMS 48,230 48,230 12 ADDED STRUCTURAL STEEL 1,281 1,281 13A DRYWALL AT RETURN AIR PLENUM 0 13B DRYWALL AT RETURN AIR PLENUM 0 14 EXTENDED GENERAL CONDITIONS 0 15 REMOVAL OFTRANSITEPIPING 1,128 1,128 . 16 ADDITION OF OUTLETS AND DATA TELEPHONE 11,794 11,794 17 LIGHT FIXTURE ADDITIONS 0 18 1 INCREASE SOFFITS FOR ROUGH -INS 0 19 GRADE OUSIDE OF LIMITS 0 20 FLASHING AT BASE OF BUILDING 0 21 UNDERGROUND OF HVAC PIPING 0 22 DUCT RETURN AIR IN LIEU OF PLENUM 35,532 35,532 23 WELDING OF WEB STIFFNERS 5,620 5,620 24 INCREASE ASPHALT SECTION 1,700 1,700 25 ADDED GLAZING AT BOOK DETETION EQUIPMENT 0 26 ADD FLOOR DRAINS AT RESTROOMS 3,076 3,076 27 REBAR DETAILING AT COLUMNS 466 466 28 STRUCTURAL BEAM POCKETS 2,714 2,714 29 IREMOVAL OF UTILITY POLES 1 752 752 30 IMETAL STUDS DECREASE SPACING 668 668 31 CHANGE PRECAST DESIGN - 13,550 - 13,550 32 PLYWOOD SHEAR PANEL CHANGES 1,062 1,062 33A JADDED DOWNSPOUTS 1,409 1,409 33B I PITCH POCKET AT LOUVER POSTS 4,232 4,232 34 HYDRO SEED AT BIOSWALES 500 500 35 ADDED DETAIL SD6 0 0 36 GUTTER DETAIL CHANGE 1,664 1,664 37A ADD LIGHTPOLE AND REPLACE SIDEWALK 0 37B ADD LIGHTPOLE AND REPLACE SIDEWALK 20,802 20,802 38 EDGE BLOKING AT ROOF CRICKETS 0 39 TOUNGE AND GROOVE IN LIEU OF EDGE BLOCKING 0 40A SHEAT METAL BEAM COVERS 2,511 2,511 40B COLUMN CAPS, BEAM AND ANGLE COVERS 13,259 13,259 41 CHANGE TWO LIGHTS AT ENTRANCE 845 845 42 MECHOSHADE WIRELESS 6,975 6,975 43 PRE - ACTION CREDIT -3,950 -3,950 44 CHANGE LIGHT FIXTUE DETAILS 2,080 2,080 45 ICHANGE FINISH ON LIGHT FIXTURES 1,011 1,011 46 JADDED PLYWOOD IN ATTIC SPACE 0 47 JANTI GRAFFITI AT PRECAST 0 48 IPAINT SHEET METAL ADDS 2,437 2,437 49 ELECTRICAL ADDITIONS AT LANDSCAPE 1,143 1,143 50 SUNSHADE ATTACHMENT 24,224 24,224 51 ROOF FRAMING CHANGES 10,856 10,856 52 SHEETMETAL CHANGES 4,282 4,282 53 DUCT WOORK CHANGES AT COMMUNTY ROOM 1,737 1,737 54 CAMERA MONITOR SYSTEM 28,452 28,452 55 POWER FOR ROLL DOWN DOORS 1,440 1,440 MARINERS LIBRARY C -3496 Attachment A LIST OF CHANGE ORDER REQUESTS ITEM DESCRIPTION UN- A & E A & E OWNER TOTALS FORSEENS LIBRARY T- COURTS UPGRADES 56 PLASTER TO ROOF DETAILS .0 57 GUTTER DETAIL CHANGES 1 3,589 3,589 58 TRELLIS ATTACHMENT 24,186 24,186 59 SWITCHGEARMODIFICATIONS 348 - 348 60 IWATER HEATER GAS TO ELECTRIC 1,654 1,654 61 STRUCTURAL DRAG BRACING CHANGES 1,091 1,091 62 BOOK RETURN COVER CHANGE -650 -650 63 TSTAT ELEVATION CHANGE 1,863 1,863 64 RELOCATE LIGHT FIXTURES 1,528 1 1,528 65 1 HEADER CHANGES AT AUTO SLIDERS 595 5951 1 68 FRAMING CHANGES A CLEARSTORY 691 691 67 INCREASE SOFFIT AT COMMUNITY ROOM 0 68 BOOK SHELF BACKING 5,773 5,773 69 IMECKO SHADE POCKET CONFLICTS 17,129 17,129 70 GAS LINE EETENTION 1,671 1,671 71 REVISED HOLD DOWNS 712 712 72 JADDED OVERFLOW SCUPPERS 0 73 1 BOOK DETECTION OUTLETS 690 690 74 CONDUITS FOR TELEIDATA 2,107 2,1071 1 75 GRAVITY VENT 2,390 2,390 78 JACCESS PANELS REFRAME AND MOVE ELECTRICAL 7,605 2,605 77A JADDED GRADING; WALKWAYATSCHOOL 19,920 19,920 776 LANDSCAPING @ SCHOOL FENCE 10,121 10,1211 1 78 IZ -CLIPS FOR WALL PANELS 0 79 RE -FRAME DOOR FRAMES 1,520 1,520 80 ADDED TREES AT TENNIS COURTS 0 81 CHANGE FIRE EXTINGGUSHER LOCATIONS 0 82 1 REGRADE AT NORTH AND EAST OF BUILDING 2,847 2,847 83 IMISCELLANEOUS FRAMING 447 447 84 IRESURVEY DRIVE APPROACH SCHOOL CHANGES 421 421 85 IPLUMBING HVAC SOFFIT CHANGES 1,000 1,000 ELECTRICAL CHANGES CHANGES 850 850 87 CHANGES AT ROLL DOWN DOORS 940 940 88 IREMOVE LIGHT POLE FOUNDATIONS 4,600 4,600 89 IRELOCATE CLEAN -OUT ATSIDWALK 1,422 1,422 90 ACCESS PANELS AT ROOF 1,089 1,089 91 FUNNEL DRAIN AT RISER 0 92A I DEMO DUG -OUT GRADE TO DRAIN 0 92B I DEMO DUG -OUT GRADE TO DRAIN 3,990 3,990 93A RESET ACT WIRES AND WALL MOLD 1,133 1,133 94 ADDTWOLIGHTATTREEWELLS 1,681 1,681 95 JADD LIGHT AT MONUMENT SIGN 1,515 1,515 96 IREVISE PICKET SPACING AT ROD -IRON FENCES 1,778 1,778 97 ADDED JOIST CLIPS AND PLYWOOD PER INSPECTOR 1,363 1,383 98 1EXTEND SUNSHADES 1,339 1,339 99 ISTEEL GIRTS AT MECHANICAL WELLS 4,742 4,742 100 IFIRE ALARM POWER REQUIREMENTS 450 450 101 ISPLIT UP LIGHT FIXTURE TYPE D 555 555 102 JADDED EXTERIOR LIGHTING 0 103 ADDED MOTOR FOR MECKO SHADES 6,926 1 1 6,926 104 ISIGNAGE AT CHILDERNS TOWER 1,811 1,811 104A ADDITIONAL INTERIOR SIGNAGE 2,237 2 237 105 TILE AROUND CHANGING TABLES &PANELS 1,473 1,473 106 REVISE WALLS FOR RECESS STANDARDS 0 107 ADD POWER FOR AND REVISE MILLWORK - 1,813 1,813 107B PAINT & PATCH FOR ADDED OUTLETS - 773 773 108 ADD FLAG POLE 1 4,504 4,504 109 ADDED MILLWORK AT SLIDING DOOR 3,228 1 3,229 110 MATERIAL PRICE CHANGES FOR A/C 1,935 1 1,935 MARINERS LIBRARY C -3496 Attachment A LIST OF CHANGE ORDER REQUESTS ITEM - DESCRIPTION UN- A & E A & E OWNER TOTALS FORSEENS LIBRARY T- COURTS UPGRADES 111 IGRADING PER CLARIFICATION DRAWING 11,970 11,970 112 JADDED GRAZNIAS - - 188 188 113 IREFRAME INTERIOR BOOK RETURN 0 114 ELECTRIC FOR GAS COOK TOP 406 406 115 ADDED DOOR CLOSERS 1,000 1.,000 116 CUT DOWN CHAIR RAIL FOR MECKO SHADES 1 2,300 2,300 117 ADDED SMOKE DETECTOR IN COMPUTOR ROOM 1,436 1,436 118 DUCT HOOD AT KITCHENETTE 171 171 119 EXIT SIGN CREDIT 0 120 FF &E DAMAGE 0 121 CLOSE -UP MECKO SHADE POCKET 1,004 1,004 122 1 REROUTE BOOK DETECTION WIRING 1,523 1,523 123 DRYWALL & PAINT AT ACCESS PANELS - 3,904 3,904 124 MISCELLANEOUS REQUEST BY PUBLIC WORKS - 641 641 125 STAINLESS WEATHER HOODS AT BOOK DROP 464 464 126 ADDED FENCING AT SCHOOL 6,277 6,277 127 REVISE COOK TOP 551 551 128 FIRE ALARM CHANGES 1,336 1,336 129 IWALK OFF MAT CHANGES 1 4,997 4,997 130 CARPET AT ACCESS PANELS 736 736 131 EXTERIOR LIGHTING - 10,407 - 10,407 132 1 CITY TO- KEY LOCKS -626 -626 133 CHILDRENS RESTROOMS LOCK CHANGES 1,209 1,209 134 ADD HVAC IN PHONE ROOM 985 985 135 HVAC VALVES 34,421 34,421 136 HYDRO SEED Al BALL FIELD 6,980. 6,980 137 HARDWARE EXITING CHANGES - 2,583 2,583 138 IBASE AT FIRE RISER ROOM 1,290 1,290 139 ISLUDDER STRIP AT WALK -OFF MAT 485 485 140 ROOL DOWN DOOR TRIM -OUT 363 363 141 FIRE RISER TEST CONECTION 963 963 142 COBLES AT DRAINS 482 482 143 FIX LEAKING POTS 5,381 5,381 ' ,.F3.OUED�,G, #<J.G£- W'F3LJ� f3 -- _AE = ,... `� '"- 2.T322 ORIGINAL CONTRACT - 5,490,000 AMENDED CONTRACT PROJECTED FINAL COST 6,025,982