HomeMy WebLinkAbout07 - Bay Avenue Area Drainage ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
November 28, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Emmet Berkery, Project Coordinator
949 - 644 -3311 or embpe @aol.com
SUBJECT: BAY AVENUE AREA DRAINAGE IMPROVEMENTS — COMPLETION
AND ACCEPTANCE OF CONTRACT NO. 3695
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On February 14, 2006, the City Council authorized the award of the Bay Avenue Area
Drainage Improvements (Contract No. 3695) to Zusser Company, Inc. for the total
contract bid price of $596,504.50. The contract provided for the construction of street
pavement, new curb and gutter, and storm drain improvements on the following streets:
• Lindo Street (from Bay Avenue to Edgewater Drive)
• Bay Avenue (from 6t" Street to Island Avenue)
The Council authorized a total construction budget of $661,504.50 from the following
accounts:
Account Description Account No. Amount
Drainage 7012- C5100008 $236,950.50
Gas Tax 7181- C5100829 $424.554.00
TOTAL $667,504.50
In addition to the Contract Bid amount, this total included $60,000 for unforeseen work
and construction contingencies, and $5,000 for consulting geotechnical services and
material testing.
Bay Avenue Area Street and Drainage Improvements - Completion And Acceptance of Contract No. 3695
November 28.2006
Page 2
PROJECT INFORMATION:
This contract was the first phase of an overall project to address paving and drainage
deficiencies in an area of the Balboa Peninsula generally bounded by 6'" Street, Bay
Avenue, Edgewater Avenue, and Alvarado Place. The project called for the removal of
existing curb and gutter, construction of new curb and gutter to establish a positive
drainage gradient, installation of storm drain pipe and catch basins, and an asphalt
overlay of the existing pavement to establish an acceptable rate of cross fall.
DISCUSSION:
During the course of construction; the work in Bay Avenue between 6"' Street and 7"'
Street was deleted from this contract because of an unanticipated conflict between the
proposed storm drain and an existing City 16" cast iron main. The water main, which
was originally installed in the 1920's, had only 1.0' -1.5' of cover below the pavement
preventing the installation of the storm drain. The storm drain has subsequently been
redesigned. This portion of the work is currently out to bid under a different contract.
There were three change orders issued for the project totaling $71,464.49. The items
of work covered by the change orders included:
Change Order No. 1: Removal of an abandoned concrete bulkhead and removal
of abandoned utility lines encountered during storm drain excavation. The
Change Order also included a City directed revision to the location of a water
valve.
Change Order No. 2: Removal and disposal of existing 12" storm drain pipe
which became necessary when it was discovered the pipe material was asbestos
cement requiring special disposal methods, and removal of additional
abandoned utility pipes and concrete material encountered during storm drain
excavation.
Change Order No. 3: Miscellaneous storm drain extras and work for the repaving
of the storm drain trench in Lindo Avenue. The existing concrete pavement in
Lindo Avenue had deteriorated over time to the extent that removal and
repavement beyond the limits of the storm drain trench became necessary.
A summary of the contract cost is as follows:
Original bid amount: $596,504.50
Quantity changes and deletions ($83;384.51)
Total amount of change orders: $71,464.49
Final contract cost: $584,584.48
Bay Avenue Area Street and Drainage Improvements - Completion And Acceptance of Contract No. 3695
November 28, 2006
Page 3
The contract has now been completed; however, Public Works engineering and
inspection staff had several issues with Zusser Company during the course of
construction. These issues included:
Unsatisfactory progress during the course of construction, resulting in a longer
completion time than necessary;
• Repeated instances of improperly storing construction material within street right -
of -way;
Failure to pave the intersection of Bay Avenue and Lindo Avenue per plan
elevations, resulting in low spots prone to ponding of water. This work was later
deleted from the contract at no additional cost to the City.
These problems resulted in disruptions and inconveniences to the surrounding
neighborhood and caused City staff to spend additional time managing the project. The
original completion date was June 20, 2006. Due to change order work, inclement
weather delays, and plan revisions, the work was extended and completed on
September 20, 2006.
The total construction cost is $584,584.48
Other Project Costs:
In addition to the primary construction contract, this project involved other project
expenses from various funding sources, Gas Tax Funds and General Funds. Total
project expenses are summarized as follows:
Construction
$
584,584.48
Design Services
$
208,741.52
Construction Inspection
$
10,090.58
Geotechnical Services/Testing
$
4,006.00
Extra Materials (Glasgrid)
$
1,225.00
Permits
$
261.00
Incidentals
$ 1,108.34
Total Project Cost
$
810,016.92
ENVIRONMENTAL REVIEW:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers minor alterations of public highways and facilities involving negligible
or no expansion of use beyond that existing at the time the project was authorized by
City Council.
Bay Avenue Area Street and Drainage improvements - Completion And Acceptance of Contract No. 3695
November 26, 2006
Page 4
FUNDING AVAILABILITY:
Funds for the project were expended from the following accounts:
Account Description
General Fund
Gas Tax
Prepared by:
1JR ,
Emmet Berkery.
Project Coordinator
Account Number
7012 - 05100008
7181 - 05100829
Total
Submitted by:
Amount
$211,019.48
$373,565.00
$584,584.48
p Badum
Pu Works Director