HomeMy WebLinkAbout12 - Check from Friends of the Newport Beach LibraryCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
November 28, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LINDA KATSOULEAS
LIBRARY SERVICES DIRECTOR, 949 - 717 -3810
Ikatsouleas@city.newport-beach.ca.us
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM THE FRIENDS
OF THE NEWPORT BEACH LIBRARY AND APPROPRIATE FUNDS TO
MAINTENANCE & OPERATIONS BUDGET ACCOUNTS FOR
FY 2006107.
RECOMMENDATION:
Approve a Budget Amendment to increase revenue estimates by $158,550 in Account
No. 4091 -5892 (Friends of the Library Donations), and increase maintenance and
operations expenditure estimates by $155,550 in Division 4091, Friends, and $3,000 in
Division 4060, Literacy.
DISCUSSION:
A gift from the Friends of the Newport Beach Public Library in the amount of $158,550
was approved by the Library Board of Trustees on Tuesday, September 19, 2006.
A facsimile of the original check will be presented to City Council on November 28.
The Friends see their mission as enhancing the excellent services the City already
supports. The Friends Executive Board reviewed the `wish list" developed by staff and
selected the projects listed below. The Friends have traditionally supported Children's
programs and materials. They also enhance specialized collections.
Because State funding has been terminated, the Friends are the sole source of support
for the Summer Reading Programs (SRP). These programs provide incentives and
theme related performances to encourage children to read throughout the summer.
Research has shown that reading scores of participants increase when students attend
SRP.
The Friends also provide major support for Library materials of all kinds. $135,750 of
this donation will be used to purchase books, DVDs, audio books, and music on CD.
Without this generous gift our collection of materials would not be the genuinely
outstanding collection it is. The HAPLER ranking, placing the Newport Beach Public
Library number one in the state in its population category, reflects the collection we
have built with the Friends' gifts.
The entire donation will be used to improve Library Services in the M &O expenditure
accounts as indicated below.
4091 -8012
Fall Family Program for Balboa Branch Library $ 500
Summer Reading Program for Youth $ 15,000
Summer Reading Program for Adults $ 200
School Visits (Bus & Books) $ 2,600
Young Adult/Student Outreach Events $ 1,500
4091 -8260 (Library Materials) $135,750
Children's Collection $ 50,000
Children's Collection - Assignment Related Books for joint use at the
Crean /Mariners Library $ 5,000
Young Adult Collection $ 5,000
Adult Collection- books, DVDs, audio books, music CDs $ 75,000
Nautical Periodical Binding - Balboa Branch Library $ 750
8010 (Advertising & PR) to recruit tutors
$
250
8050 (Postage) for invitations /solicitations
$
100
8100 (Travel & Meetings) for professional development
$
500
8142 (Computer Supplies)
$
200
8200 (Spec Depart Supplies) for program management
$
250
8260 (Library Materials) software and CDs for learners
$
1,700
Total Amount $158,550
Submitted by:
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Attachments: Copy of check for $158,550 from Friends of the Newport Beach Library
G,
City of Newport Beach NO. BA- 07BA -028
BUDGET AMENDMENT
2006 -07 AMOUNT: 5158,550.00
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND ® Decrease in Budgetary Fund Balance
Transfer Budget Appropriations X No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations and revenue estimates to accept a contribution from the Friends of the
Newport Beach Library for maintenance and operation expenditures.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
R
REVENUE ESTIMATES (3601)
Fund/Division
Acooun t
Description
4091
5892
Friends of the Library $158,550.00
EXPENDITUREAPPROPRIATIONS (3603)
Division
Account
Description
4091
8012
Friends of the Library - Programming
$19,800.00
4091
8260
Friends of the Library - Library Materials
$135,750.00
4060
8010
Literacy - Advertising /Public Relations
$250.00
4060
8050
Literacy - Postage, Freight, Express NOC
$100.00
4060
8100
Literacy - Travel & Meetings NOC
500.00
4060
8142
Literacy - Computer Supplies
$200.00
4060
8200
Literacy - Special Dept Supplies NOC
$250.00
4060
8260
Literacy - Library Materials
1,700.00
Signed:
Signed:
Signed:
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Date
X 2 e4
Date
City Council Approval: City Clerk Date