HomeMy WebLinkAbout05 - C-3727 - Balboa Village Phase IIICITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 5
November 14, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Emmet Berkery, Project Coordinator
949 - 644 -3311 or embpe @aol.com
SUBJECT: BALBOA VILLAGE PHASE 111 — COMPLETION AND ACCEPTANCE OF
CONTRACT NO. 3727
RECOMMENDATIONS:
Accept the work.
Authorize the City Clerk to file a Notice of Completion.
Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
Approve a Budget Amendment appropriating $40,000 to Account No. 7161 -
05200791 and increase revenue estimates by $40,000 representing additional
CDBG funding; and appropriating $35,000 from the unappropriated General Fund
balance to 7011- C5200791 to cover extra costs to the project.
PROJECT INFORMATION:
This project represents the third phase of the Balboa Village Improvements. Phase 1
was completed in June 2002 and included reconstruction of Balboa, Boulevard, the
Balboa Pier parking lot, and the connection drive from the A Street parking lot. The
total cost of Phase 1 was approximately $4.5 million. Reconstruction of the Balboa Pier
and Washington Street restrooms was a separate project completed in tandem with the
Phase 1 improvements under separate funding.
Phase 2 was completed in June 2003 and included street, decorative sidewalk, and
landscape improvements to Palm Street and Washington Street between Balboa
Boulevard and Oceanfront; decorative street pavement, decorative sidewalk, and
landscape improvements in Main Street on both sides of Balboa Boulevard; and
reconstruction of the Oceanfront walkway. The total cost of Phase 2 was approximately
$2.7 million.
Balboa Village Phase 111 - Completion and Acceptance of Contract No. 3727
November 14, 2006
Page 2
DISCUSSION:
On February 28, 2006, the City Council authorized the award of the Balboa Village
Phase 3 Improvements contract to L.H. Engineering Co. for the total contract bid price
of $1,369,103.20. The contract provided for the construction of street pavement,
decorative concrete sidewalk, street lighting, and related improvements on the following
streets:
• Palm Street (from Balboa Boulevard to Edgewater Drive)
• Washington Street (from Balboa Boulevard to Edgewater Drive)
• Bay Avenue (from Palm Street to Main Street)
The project also provided for the installation of an odor control system at Washington
Street and Edgewater Place. The Council authorized a total construction budget of
$1,485,666 from CDBG, Neighborhood Enhancement and General Fund accounts. In
addition to the Contract Bid amount, this total included $100,000 for unforeseen work
and construction contingencies and $15,000 for consulting geotechnical services and
material testing. The construction contingency amount of $100,000 was 7.3% of the bid
amount, as opposed to the more typical 10 -15 %. The contract has now been
completed to the satisfaction of the Public Works Department.
A summary of the contract cost Is as follows:
Original bid amount: $1,369,103.20
Quantity Extras 58,899.07
Total amount of change orders: 130,925.79
Final contract cost: $11558,928.06
The final overall construction cost, including change orders, was $189,825.06 or 13.9
percent over the Council approved contract amount of $1,369,103.20. Nine change
orders in the amount of $130,925.79 were Issued on this project and $58,899.07 in
quantity extras were realized. Typical in projects of this scope and complexity,
unexpected items were encountered which resulted in some of the change orders.
There were also items added to the contract beyond the original scope of work to
maintain the consistency of the overall enhancement of the Village Improvements.
Some of the more notable items include:
• Expanding the limits of decorative concrete pavement in Bay Avenue in front of
the Balboa Pavilion;
• Replacing the existing wood ramp to the public dock at Washington and
Edgewater (which had to be demolished for construction of the odor control
system) with a permanent concrete ramp with painted metal handrails;
• Construction of an asphalt overlay on Washington Street between Bay Avenue
and Balboa Boulevard to give it a completed appearance and tie it into the
adjacent improvements;
Balboa Village Phase III - Completion and Acceptance of Contract No. 3727
November 14, 2006
Page 3
• Modification of the existing landscape irrigation system in Peninsula Park to
delete a temporary controller installed during construction of Phase 1
improvements, and connect it to an existing permanent controller;
• Overruns in some of the removal items, most notably existing concrete pavement
• Disposal of contaminated material encountered during storm drain construction.
The total construction cost is $1,558,928.06.
Other Proiect Costs:
In addition to the primary construction contract, this project involved other project
expenses from various funding sources, including CDBG Funds, Neighborhood
Enhancement Funds and transfers from the General Fund. Total project expenses are
summarized as follows:
Construction
Design Services
Environmental Engineering Services
AT &T (Trench for Gas Mediation Line)
Geotechnical Services
Construction Inspection
Landscaping
Trash Cans
Incidentals
Total Project Cost
ENVIRONMENTAL REVIEW:
$1,558,928.06
$ 66,994.16
$ 22,455.52
$ 29,999.00
$ 5,820.00
$ 7,202.71
$ 9,257.55
$ 5,460.96
$ 950.07
$1,707,068.03
An Initial Study for the Balboa Village Improvements was prepared and posted on
January 30, 2001. The Initial Study concluded there was no significant impact as a
result of the project. On August 7, 2001, the California Coastal Commission
conditionally approved the project. Permits from the Army Corps of Engineers and the
California Regional Water Quality Control Board were also been obtained.
FUNDING AVAILABILITY:
Upon approval of the attached budget amendment, funding is available in the following
accounts:'
Account Description
Account Number
Amount
CDBG
7161- C5100543
$370,161.20
CDBG
7161- C5100766
$25,000.00
CDBG
7161- C5100767
$170,325.00
CDBG
7161- C5200791
$85,963.00
Neighborhood Enhancement
7024- C5100543
$136,839.00
General Fund
7011- C5200791
$770,639.86
Total:
$1558,928.06
Balboa Village Phase III - Completion and Acceptance of Contract No. 3727
November 14. 2006
Page 4
All work was substantially complete by the original contract completion date of
November 3, 2006.
Prepared by:
i
Emmet Berkhry
Project Coordinator
Submitted by:
41 G. Badum
Works Director
City of Newport Beach
BUDGET AMENDMENT
2006 -07
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 07BA -025
AMOUNT: $75,000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations and revenue estimates for the completion and acceptance of the contract
for Balboa Village Phase 3 and to recognize additional CDBG funds.
ACCOUNTING ENTRY:
BUDGETARYFUND BALANCE
Amount
Fund Account
Description
Debit Credit
010 3605
General Fund - Fund Balance
$35,000.00 '
REVENUE ESTIMATES (3601)
Fund /Division Account
Description
160 4890
CDBG Fund - CDBG Funds
$40,000.00
EXPENDITURE APPROPRIATIONS (3603)
Description
Division Number 7161
Community Development Block Program
Account Number C5200791
Balboa Village Phase 3
$40,000.00
Division Number 7011
Facilities
Account Number C5200791
Balboa Village Phase 3
$35,000.00
Division Number
Account Number
Division Number
Account Number
Division Number
Account Number
` Automatic System E .
Signed:
-
Finincial Approval: Administrative rvices Director
Date
D
Signed:
Administrative Approval,
City Manager
D e
Signed:
City Council Approval: City Clerk Date