HomeMy WebLinkAbout10 - Tennis Court Fencing ReplacementCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 10
January 8, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Patrick Arciniega
949 - 644 -3347 or parciniega @city.newport- beach.ca.us
SUBJECT: TENNIS COURT FENCING REPLACEMENT - AWARD OF CONTRACT
NO. 3947
RECOMMENDATIONS:
1. Approve the project plans and specifications.
2. Award Contract No. 3947 to Harris Steel Fence, Co. for the Total Bid Price of
$65,225.94, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $6,500 to cover the cost of unforeseen work.
DISCUSSION:
At 10:00 a.m. on December 20, 2007 the City Clerk opened and read the following bids
for this project:
TOTAL BID AMOUNT
$65,255.94
$85,030.80
$103,564.00
$105,772.00
$113,456.00
$127,288.00
$140,400.00
$141,280.00
$152,076.00
$168,566.68
* Corrected Bid Amount
The low total bid amount is 50% percent below the Engineers Estimate of $130,000. The
Engineer's Estimate was based on the unit costs received for fencing on a smaller park
improvement project. The greater quantity of fence in this project, specification of specialty
BIDDER
Low
Harris Steel Fence, Co.
2
FenceCorp, Inc.
3
Econo Fence, Inc.
4
Lightning Fence, Co.
5
Alcorn Fence, Co.
6
MJ Contractors
7
Charlie's Fence, Co.
8
Southland Construction
9
Welsh Fence and Iron
10
Guardian Fence, Inc.
TOTAL BID AMOUNT
$65,255.94
$85,030.80
$103,564.00
$105,772.00
$113,456.00
$127,288.00
$140,400.00
$141,280.00
$152,076.00
$168,566.68
* Corrected Bid Amount
The low total bid amount is 50% percent below the Engineers Estimate of $130,000. The
Engineer's Estimate was based on the unit costs received for fencing on a smaller park
improvement project. The greater quantity of fence in this project, specification of specialty
Tennis Court Fencing Replacement —Award of Contract No. 3947
January 8, 2008
Page: 2'
license contractors, and the general slow down in construction activity all contributed to the
low bid price. The low bidder, Harris Steel Fence, Co., possesses a California State
Contractors License Classification C -13 as required by the project specifications. A check
of the Contractors references indicates they have satisfactorily completed similar
projects for other municipalities.
The project calls for the replacement of the 20 year old tennis court fencing at West
Newport Park located on Seashore Drive at 56`h Street. The prolonged exposure to the
marine environment has deteriorated the galvanized fence poles, chain link fencing,
fasteners and windscreens. The new fence and windscreen consist of a black vinyl -
coated material and the fence posts
will be painted black, similar to the _
newly constructed tennis courts in
:?lqq. cd.tSYFWr.!
Bonita Canyon Sports Park and
Mariners Park. During the fence
construction, one court will remain
open so the public will still have access
to the facilities. Upon completion of the
new fence installation, the tennis courts t
will be resurfaced under a separate'`
contract. Pursuant to the contract
specifications, the Contractor will have r
30 consecutive working days to
complete the work,_
The original budgeted project included
replacing the fencing at the Grant
Howald Park tennis courts. This work
will be deferred to a future project.
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant
to Section 15301 of the CEQA Guidelines. This exemption covers the repair of existing
facilities involving negligible or no expansion of existing use.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work two City prepared notices are
distributed by the contractor to both residents and businesses. The first notice will be
distributed ten days before work in the area and the second notice 48 hours prior to
starting work in the area.
Tennis Court Fencing Replacement — Award of Contract No. 3947
January 8, 2008
Page: 3
Geotechnical, Material Testing, and Survey Services:
Geotechnical, material testing, and survey services are not required for this project.
Funding Availability:
There are sufficient funds available in the following account for the project:
Account Description Account Number _ Amount
Tennis Court Fencing Replacement 7015- C4120928 _$: 71,755.94
Total: $ 71,755.94
Proposed uses are as follows:
Vendor Purpose Amount
Harris Steel Fence, Co. Construction Contract $ 65,255.94
Harris Steel Fence, Co. Construction Contingency $ 6,500.00
Total: $ 71,755.94
Prepared by:
�
Patrick Ar ga
Senior Civil Engineer
Attachments: Bid Summary
Submitted by:
xfG. Badum
Works Director
TITLE: Tennis Court Fence Replacement- West Newport Park
CONTRACT NO.: C -3947
ENGINEER'S ESTIMATE: $130,600.60
PROJECT MANAGER: Patrick Aiciniega
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
BID LOCATION: City Clerk's Office -CIN Hall
DATE: 20-Dec -07 TIME: 10 00a.
BY: CHECKED: DATE:
AS READ BID
$58,358.94
ENGINEER'S ESTIMATE
HARRIS STEEL FENCE, CO.
FENCECORP. INC.
ECONO FENCE, INC.
LIGHTNING FENCE, CO.
ALCORN FENCE. CO.
ITEM
DESCRIPTION
QUANTITY
UNIT
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
NIT
AMOUNT
UNIT
AMOUNT
1
Mobilization
1
LS
15,000.00
$ 15.000.00
500.00
$ 500.00
2,000.00
$ 2,000.00
4.292.601$
4,292.60
4.000.00
$ 4,000.00
5.000.001
$ 5,000.00
400.00
Remove and dispose of chain link wire fabric,
10,000.00
$ 10,000.00
5.000.00
$ 5.000.00
500.00
$ .500.00
Remove and dispose of chain link wire fabric,
2
windscreen and tap and mid 1 5/8' diem
2
windscreen and top and mid 1 6!8" diem
galvanized bars
1
LS
1.000.00
$ 1,000.00
2.000.00
$ 2.000.00
13,760.00
$ 13.760.00
11,761.00
$ 11,761.00
9,500.00
$ 9,500.00
14.386.00
$ 14,386.00
3
Install chainlink wire fence vinyl -mated 1 314 "A -
5.000.00
$ 5,00.00
15,000.00
$ 15,000.00
4.000.00
$ 4,000.00
Install chainlink wire fence vinyl -coated 1 314"-8 -
12kk 9-gage core black color
1,200
LF
35.00
$ 42.000.00
23.00
$ 27.600.00
23.00
$ 27,600.00
36.10
$ 43.320.00
40.0
$ 48.480.00
39.35
$ 47,220.00
4
Install vinylcoated polyester windscreen black
50.00
$ 60.000.00
28.33
$ 33,996.00
43.30
$ 51.960.00
4
Install vinylc aced polyester windscreen black
color
8.600
SF
4.30
$ 36.980.00
1.29
$ 11,094.00
1.22
$ 10,492.00
0.901$
7,740.00
2.00
$ 17.200.0
0.80
$ 61880.00
5
Prep Pasts, prime, and paint with 2 coats of blac
2.00
$ 17,200.00
5.50
$ 47,300.00
8.93
$ 76,798.00
5
Prep posts, prime. and Paint with 2 coats of blac
paint
1.448
LF
9.50
S 13.756.00
5.27
$ 7.630.96
5.60
$ 81108.80
6.55
$ 9,484.401
4.00
$ 5,792.00
6.50
$ 9,412.00
6
Install new 1 5/8" diameter mid and top galvanized
10.00
$ 14,480.00
10.00
$ 14,480.00
9.41
$ 13.625.68
Install new 1 5/8" diameter mid and top galvanized
steel vin coated black bar
2.100
LF
8.00
S 16.800.00
5.13
$ 10,773.00
8.25
$ 17,325.00
10.32
$ 21,672.00
6.00
$ 12.600.00
8.42
$ 17,682.00
11.42
Remove and dispose of pedestrian gates and!
t0.00
$ 21,000.00
12.00
S 25,200.00
7.98
8 16.758.00
Remove and depose of Widestncao gates and
7
install new galvanized black vinyl -coated steel
7
install new galvanized black vinyl- n etl steel
gates
4
EA
700.00
$ 21800.00
751.00
$ 3.004.00
750.00
$ 3,000.00
740.00
$ 2,960.00
1.000.00
$ 4000.00
860.00
$ 3,440.00
6,000.00
Install new 3" O.D.x 10' Long galvanized black
1,500.00
8 6.000.00
750.00
$ 3,000.00
800.00
$ 3.200.00
Install new 3" O.D.x 10' Long galvanized black
8
vinyl -coated fence posts
6
EA
95.00
410.00
$ 570.00
369.83
$ 2,218.98
165.00
$ 990.00
155.00
$ 930.00
200.00
$ 1,200.00
230.00
$ 1,380.00
9
Pour new footings for Poles
1
CY
$ 410.00
105.00
$ 105.00
455.001
8 455.00
904.00
$ 904.00
1,000.00
$ 1,000.00
1.056.00
$ 1,056.00
10
Restore damaged landscaping
1
LS
889.00
$ 684.00
300.05's
300.00
1.300.00
$ 1,300.00
500.00
$ 500.00
2,000.0
$ 2.000.00
7.000.00
$ 7,000.00
2,030.64
EE
130,000.00
LOW
65,225.94
2ND
85.030.80
4TH
103,564.00
5TH
105,772.00
6TH
113.458.00
AS READ BID
$58,358.94
AS READ BID
$125,488.00
$100,327.00
flaeemlpaW�saareTwntraclb66111B10 SUMMARY C3947.x1a Page 1
SOUTHLAND
ENGINEER'S ESTIMATE
MJ CONTRACTORS
CHARLIE'S FENCE, CO.
CONSTRUCTION
WELSH FENCE AND IRON
GUARDIAN FENCE. INC.
ITEM
DESCRIPTION
QUANTITY
UNIT
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
1
Mobilization
1
LS
15,000.00
$ 15,000.00
12,000.00
$ 12,000.00
400.00
$ 400.00
10,000.00
$ 10,000.00
5.000.00
$ 5.000.00
500.00
$ .500.00
Remove and dispose of chain link wire fabric,
2
windscreen and top and mid 1 6!8" diem
galvanized bars
1
LS
1,000.00
$ 1.000.00
10,000.0
$ 10,000.00
10.000.00
$ 10,000.00
5.000.00
$ 5,00.00
15,000.00
$ 15,000.00
4.000.00
$ 4,000.00
Install chainlink wire fence vinyl -coated 1 314"-8 -
3
12kk9- gage core black color
1,200
LF
35.00
$ 42,000.00
40.00
$ 48,000.00
20.00
$ 24,000.00
50.00
$ 60.000.00
28.33
$ 33,996.00
43.30
$ 51.960.00
4
Install vinylc aced polyester windscreen black
polar
8.600
SF
4.30
$ 36.980.00
2.00
$ 17.200.00
2.79
$ 23.994.00
2.00
$ 17,200.00
5.50
$ 47,300.00
8.93
$ 76,798.00
5
Prep posts, prime. and Paint with 2 coats of blac
paint
1,448
LF
9.50
$ 13,756.0
6.00
$ 8,688.00
16.57
$ 23,993.36
10.00
$ 14,480.00
10.00
$ 14,480.00
9.41
$ 13.625.68
Install new 1 5/8" diameter mid and top galvanized
6
steel vinyl coated black bar
2,100
LF
8.00
S 16.800.00
6.00
$ 12,600.00
11.42
S 23.982.00
t0.00
$ 21,000.00
12.00
S 25,200.00
7.98
8 16.758.00
Remove and depose of Widestncao gates and
7
install new galvanized black vinyl- n etl steel
gates
4
EA
700.00
$ 2,800.00
1.600.00
$ 6,400.00
6,000.00
$ 24,000.00
1,500.00
8 6.000.00
750.00
$ 3,000.00
800.00
$ 3.200.00
Install new 3" O.D.x 10' Long galvanized black
8
vinyl-coated fence posts
6
EA
95.00
410.00
$ 570.00
900.00
$ 5,400.00
1.000.00
$ 6,000.00
100.00
$ 600.00
350.00
$ 2,100.00
200.00
$ 1,200.00
9
Pour new footings for poles
1
CY
$ 410.001
1,000.001
$ 1.000.00
2,000.00
$ 2,000.00
2.000.00
$ 2,000.00
1,200.00
$ 1.200.00
25.00
$ 25.00
10
Restore damaged landscaping
1
LS
684.00
S 684.00
6.000.001$
6,000.00
2,030.64
$ 2.030.64
5,000.00
$ 5,000.00
4,800.00
$ 4.800.00
500.00
$ 500.00
EE
130.000.00
7TH
1271288.00
8TH
140,400.00
9TH
141.280.00
10TH
152,076.00
3RD
168.566.68
AS READ BID
$125,488.00
$100,327.00
flaeemlpaW�saareTwntraclb66111B10 SUMMARY C3947.x1a Page 1