HomeMy WebLinkAbout11 - Castaways Park Marines 1-1 MonumentCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 11
February 26, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Iris Lee
949 -644 -3323 or ilee @city.newport - beach.ca.us
SUBJECT: Castaways Park Marines 1!1 Monument — Award of Contract No. 4003
and Budget Amendment Approval for Anticipated Expenditures
RECOMMENDATIONS:
1. Approve the project plans and specifications.
2. Award Contract No. 4003 to E.C. Construction for the Total Bid Price of
$27,421.75, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $3,078.25 to cover the cost of unforeseen work.
4. Approve a budget amendment increasing revenue estimates in Account 0110-
5922 by $98,000 and expenditure estimates in Account 7014- C8002007 by
$98,000 to provide for the commissioned artwork.
5. Approve a budget amendment increasing Account 7014= C8002007, Marine 1/1
Monument, by $45,500 from General Fund unappropriated fund balance to
provide $30,500 for Contract No. 4003 for site preparation and $15,000 for
installation of the monument and related recognition and donor plaques.
DISCUSSION:
At 10:00 a.m. on February 7, 2008 the City Clerk opened and read the following bids for
this project
TOTAL BID AMOUNT
$27,421.75
$29,946.25
$32,570.00
*$36,600.00
$37,293.00
$37,507.25
$40,000.00
* *$44,233.95
$45,520.00
$46,795.00
* As -bid amount is $36,740.00
** As -bid amount is $44,224.40
BIDDER
Low
E.C. Construction
2
Hondo Company
3
R.E. Schultz Construction
4
S. Parker Engineering
5
J. Rommae, Inc
6
Big Ben Construction
7
Green Giant Landscape, Inc.
8
Bonsall Construction
9
John S. Meek Company
10
JDC, Inc.
TOTAL BID AMOUNT
$27,421.75
$29,946.25
$32,570.00
*$36,600.00
$37,293.00
$37,507.25
$40,000.00
* *$44,233.95
$45,520.00
$46,795.00
* As -bid amount is $36,740.00
** As -bid amount is $44,224.40
Castaways Park Marine 1/1 Monument —Award of Contract No. 4003
February 26, 2008
Page: 2
The low total bid amount is forty percent below the Engineer's Estimate of $45,875.00.
Based on contract bidding history, smaller - scaled projects typically have a higher unit cost.
The Engineer's Estimate was based on this assumption, hence, the over estimation. The
low bidder, E.C. Construction, possesses a California State Contractors License
Classification A as required by the project specifications. A check of the Contractors
references indicates they have satisfactorily completed similar projects for other
municipalities.
The contract involves the removal of existing pavement, construction of new pavers
pavement, and foundation for the Marines 1/1 monument installation. Fabrication and
installation of the monument and donors plaque will be performed by others. Pursuant
to the Contract Specifications, the Contractor will have 20 consecutive working days to
complete the work. All work shall be completed no later than May 6, 2008. The project
maintenance and protection of site shall be in effect until May 31, 2008.
Environmental Review:
The project is Categorically Exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption Covers the repair, maintenance and minor alteration of existing public
facilities.with negligible expansion.
Public.Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Affected residents and businesses will be notified by
the Contractor prior to the start of the project.
Geotechnical. Material Testing and Survev Services:
Geotechnical, material testing, and survey services are included within the construction
contract.
Funding Availabili
On September 11, 2007, the City Council approved the selection of Benjamin Victor
Studios to design, fabricate and install a Marine 1/1 monument sculpture to be installed
at Castaways Park. Fundraising for the Marine 1/1 Memorial sculpture project is
underway by the Marine 1/1 Memorial Committee with a current collection of $70,000. It
is anticipated that the entire cost of the bronze sculpture ($98,000.00) will be raised by
the Marine 1/1 Memorial Committee. This staff report includes two budget
amendments: one recognizes the revenue and expenditure of funds related to the
sculpture and the other appropriates funds from the City's General Fund for site
preparation, monument installation and related expenses.
Castaways Park Marine 1/1 Monument —Award of Contract No. 4003
February 26, 2008
Page: 3
Upon approval of the recommended Budget Amendments, sufficient funds will be
available in the following accounts for the project:
Account Description
Marine 1/1 Monument
Proposed uses are as follows:
Vendor
Benjamin Victor Studios
E.C. Construction
E.C. Construction
Various
Prepared by:
ee
Senior Civil Engineer
Attachments: Project Location Map
Budget Amendment
Account Number Amount
7014- C8002007 $ 143,500
Total: $ 143,500
Pur ose Amount
Art Commission $ 98,000.00
Construction Contract $ 27,421.75
Construction Contingency $ 3,078.25
Monument/Plaque Installation $ 15,000.00
Total: $ 143,500.00
Submitted by:
Director
Castaways Park Marines 1/1 Monument
Project Location Map
W. COAST HIGHWAY
LOCATION MAP
NOT TO SCALE
City of Newport Beach NO. BA- 08BA -047
BUDGET AMENDMENT
2007 -08 AMOUNT: $143,500.00
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND �X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
X I from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations from General Fund unappropriated fund balance and from
the Marines 1/1 Donations for the Castaways Park Marines 1/1 Monument-
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
010 ' 3605 General Fund - Fund Balance $45,500.00 "
REVENUE ESTIMATES (3601)
Fund /Division. Account Description
0110 5922 Council - Marines 1/1 Monument Donations $98,000.00
EXPENDITURE APPROPRIATIONS (3603)
Description'
Division Number 7014 General Fund - Miscellaneous Cap Projects
Account Number C8002007 Marines 1/1 Monument $143,500.00
Division Number
Account Number
Division Number
Account Number
Division Number
Account Number
Division Number
Account Number
" Automatic System Entry.
Signed: flr� D3
Financial pproval: AdministritivIg3ervices Director Date y
Signed: t Ti g D
Ad inistrativeApproval. City Manager Date
Signed:
City Council Approval: City Clerk Date