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HomeMy WebLinkAboutS31 - New City Hall Location & City Hall Design ProcessCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item S31 February 26, 2008 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: City Manager's Office Homer Bludau, City Manager 949/644 -3000 or hbludau @city.newport- beach.ca.us SUBJECT: COUNCIL BUILDING COMMITTEE'S RECOMMENDATIONS TO THE CITY COUNCIL REGARDING THE FUTURE LOCATION OF A NEW CITY HALL AND A CITY HALL DESIGN PROCESS ISSUES: 1) Does the City Council want to decide the ultimate location of a new city hall at this time? 2) Does the City Council approve the recommendations of the Council Building Committee regarding a city hall design process and time frame? 1) Approve the Council Building Committee's recommendation to place the new city hall on the City -owned site adjacent to the Central Library. 2) Approve the Council Building Committee's recommended city hall design process (attached). 3) Adopt a Resolution establishing the City Hall Design Committee (attached). DISCUSSION: Background: Since 2000 City Councils and some residents have discussed a new city hall being located somewhere in the City. In November 2005, the City Council considered locating a new city hall at the current site; however, it still was uncertain if the current site was the best site. Ultimately, Measure B went before the voters in February 2008, to decide whether a majority of voters wanted to locate a new city hall on the property adjacent to the Central Library. That measure won by a small majority. The Council Building Committee (composed of Mayor Selich and Council members Rosansky and Henn) met to discuss the city hall location issue on February 20th. The Committee was unanimous in its recommendation that Council vote to locate the new city hall on the property adjacent to the Central Library. Council Building Committee's Recommendations Regarding the Future Location of a New City Hall February 28, 2008 Page 2 Staff is already in the process of obtaining the soils testing and geotechnical work needed to ascertain the adequacy of the soils on this site, and a traffic study for the Avocado /San Miguel /MacArthur area has begun. Those results should be available by May 1st. The Building Committee agreed on a city hall design process which is outlined in twelve steps in the attached document. Public Notice: This agenda item may be noticed according to the Brown Act (72 hours in advance of the public meeting at which the City Council considers the item). Submitted by: Homer Bludau City Manager Attachments: 1. City Hall Design Process 2. Resolution Establishing City Hall Design Committee City Hall Design Process The project for our purposes is being defined as a design for a City Hall Building and a Master Plan for the 19.8 acres from CdM Plaza to the OCTA Transportation Facility. It includes the Library Site, Newport Center Park/ City Hall Site, and the 3 acre Open Space Parcel north of San Miguel recently offered for dedication in the North Newport Center Development Agreement. 2. The City Council Ad Hoc Building Committee will continue to oversee the project as before, except that certain meetings dealing with design issues will be noticed and open to the public as deemed appropriate by the Committee. There will be reports placed on City Council agendas on the activities of Building Committee meetings. 3. The Building Committee will recommend to the City Council the general design parameters such as validating the space requirements and needs assessment already completed for the previous City Hall design, how to deal with the view plane ordinance, placement of the city hall building on the park site, whether to use the natural park area of the previous park design as traditional park area, access and circulation, LEED Certification, and other similar public policy issues that will be design parameters for the Architect. 4. A City Hall Design Committee of 4 licensed Architects and 1 licensed Landscape Architect will be created to oversee and conduct a design competition for the project. Each committee member shall be a resident of Newport Beach and should have at least 5 years experience. Ideally each member should have experience in large scale commercial and /or public facility design. 5. In order to allow the Architects and Landscape Architect committee members to focus on design issues, an experienced non - voting Chairman will be appointed to organize and chair the City Hall Design Committee meetings. It is recommended that an experienced meeting facilitator be appointed to that position. All City Hall Design Committee meetings will be noticed and open to the public. Minutes will be posted on the City's web site. 6. The City Clerk will advertise by all appropriate means a call for interested local Architects and Landscape Architects to submit their applications for appointment to the Committee by 5 PM, March 4. The Building Committee will interview the applicants and recommend appointments to the City Council at the March 11 City Council meeting. 7. The City Hall Design Committee will meet as needed from March 11 to May 30 to: a. Issue an RFQ (Request for Qualifications) to world class architects interested in participating in a design competition for the Project. b. In consultation with the Building Committee, develop recommendations for a more detailed set of Design Parameters for the selected architect than the General Design Parameters referred to in #3 above. c. Review the qualifications of the Architects that respond to the RFQ. d. Select 3-4 firms to recommend to City Council. 8. On June 10 City Council will award a $25,000 stipend to each of the firms recommended by the City Hall Design Committee to prepare design concepts. City Council ratifies the General and Detailed Design Parameters to be used in preparing the design concepts. 9. June 10 to September 12 the selected Architects prepare their design concepts. All submittals will be due by September 12 at 5:00 PM. 10.The City Hall Design Committee begins review of the three -four concepts. They have public meetings to obtain residents' input into the submitted designs. 11. Committee recommends an Architect / Design Concept to the City Council by November 11. 12. City Council awards design contract to Architect on December 9. The final design contract will include the park design with a Landscape Architect working as a sub - contractor to the Architect. RESOLUTION NO. 2008- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH ESTABLISHING THE CITY HALL DESIGN COMMITTEE WHEREAS, on February 5, 2008, the voters of Newport Beach approved Measure B, which provides that a new city hall shall be located on City owned property north of the Central Library; and WHEREAS, the City Council wishes to follow the will of the voters and develop a new city hall on said property; and WHEREAS, the City Council wishes to have its Ad Hoc Building Committee continue to oversee the overall city hall project; and WHEREAS, the City Council also wishes to have professional advice on issues related to design of the new city hall and a master plan for 19.8 acres owned by the City between Corona del Mar Plaza and the OCTA Transportation Facility; NOW, THEREFORE, BE IT RESOLVED by the City Council as follows: Section 1. The City Council establishes the City Hall Design Committee, which shall be comprised of four (4) licensed architects and one (1) licensed landscape architect. Each member shall be a resident of Newport Beach and shall have at five (5) years of professional experience, preferably including experience in large scale commercial and /or public facility design. The Committee shall also include a non - voting Chairman, who shall have experience as a meeting facilitator. Prospective members shall be interviewed and recommended by the Ad Hoc Building Committee, and appointed by the City Council. Section 2. All meetings of the Committee shall be noticed and open to the public, and meeting minutes shall be posted on the City's website. Section 3. The primary duty of the Committee shall be to oversee and conduct a design competition for the city hall and master plan project, including the following specific duties: a. Issue a Request for Qualifications (RFQ) to world class architects interested in participating in a design competition for the project. b. In consultation with the Ad Hoc Building Committee, develop recommendations for a detailed set of Design Parameters to be used by the participating architects. c. Review the qualifications of architects who respond to the RFQ. d. Recommend to the City Council three to four architects to participate in the design competition. e. Review design concepts submitted by the selected architects, and hold public meetings to receive public input on the design concepts. f. Recommend an architect and design concept to the City Council. Section 4. The Committee shall sunset on December 31, 2008, unless extended by action of the City Council. This Resolution was adopted at a regular meeting of the City Council of the City of Newport Beach held on February 26, 2008, by the following vote, to wit: AYES, COUNCIL MEMBERS NOES, COUNCIL MEMBERS ABSENT, COUNCIL MEMBERS MAYOR ATTEST: CITY CLERK r Tsai - a)a�lpe City Hall Design Process 1. The project is a design for a City Hall Building and a Master Plan for the 19.8 acres from CdM Plaza to the OCTA Transportation Facility. It includes the Library Site, Newport Center Park / City Hall Site, and the 3 acre Open Space Parcel north of San Miguel recently offered for dedication in the Newport Center North Development Agreement. 2. The City Council Ad Hoc Building Committee will continue to oversee the project as before. em °pt that wr; ^,x;,, The . eet ^^° dea ^^ with k�design issues will be approved by the City Council, and these meetings will be noticed and open to the public° ^d cp,or_p.:o±= b, the ge ittee. There will also be reports to the City Council at each City Council meeting on the activities of the Building Committee, 3. The Building Committee will recommend to the City Council the general design parameters such as validating the space requirements and needs assessment already completed for the previous City Hall design, how to deal with the view plane ordinance, placement of the city hall building on the park site, whether to use the natural park area of the previous park design as traditional park area, access and circulation, LEED Certification, and other similar public policy issues that will be design parameters for the Architect. 4. A City Hall Design Committee of 4 licensed Architects and 1 licensed Landscape Architect the "City Hall Desiqn Committee") will be created to over see and conduct a design competition for the project. Each eCommittee member shall be a resident of Newport Beach and ou d ve at least 5 years experience. Ideally each member should have experience in large scale commercial and /or public facility design. 5. In order to allow the City Hall Design Committee^ FGhitects and L ^^dgGape FGh t ,, „ct ,,rn ittee r� members to focus on design issues, an experienced non — voting Chairman will be appointed to organize and chair the Qty ul DesigR Committee meetings. It is recommended that Larry Tucker, former Planning Commission Chairman be appointed to that position. All City Hall Design Committee meetings wilt be noticed and open to the public. Minutes will be posted on the City's Web Site. 6. The City PIO Manager shall advertise by all appropriate means a call for interested local Architects and Landscape Architects to submit their application for appointment to the Committee by 5 PM, March 4. The Building Committee will interview the applicants and recommend appointments to the City Council at the March 11 City Council meeting. 7. The City Hall Design Committee will meet as needed from a}March 11 to May 30 to: a. Issue an RFQ (Request for Qualifications) to World Class Architects interested in participating in a design competition for the Project. b. In consultation with the Building Committee, develop recommendations for a more detailed set of Design Parameters for the selected Architect than the General Design Parameters referred to in #3 above. c. Review the qualifications of the Architects that respond to the RFQ. d. Select 3 -4 firms to recommend to City Council. 8. On June 10 City Council awards a $25,000 stipend to each of the firms recommended by the City Hall Design Committee to prepare design concepts. City Council reviews and finalizes at a 1 M publicly noticed hearingratifies the General and Detailed Design Parameters to be used in preparing the design concepts. 9. June 10 to September 12 the selected Architects prepare their design concepts. All submittals in by September 12 at 5:00 PM. 10. The City Hall Design Committee begins review of the submittedthree concepts at publicly noticed hearings.. They have pub! E3 .eetiRgS net rest _eRtS , ^n ..t 'ntn th_ e c _ _hm.itted desIg RS . 11. Committee recommends one or morea -P Architect / Design Concepts to the City Council by November 11. 12. City Council selects an Architect and awards the design contract to ArGhiteG on December 9. The final design contract will include the park design with a Landscape Architect working as a sub - contractor to the Architect. City Hall Design Process 1. The project is a design for a City Hall Building and a Master Plan for the 19.8 acres from CdM Plaza to the OCTA Transportation Facility. It includes the Library Site, Newport Center Park / City Hall Site, and the 3 acre Open Space Parcel north of San Miguel recently offered for dedication in the Newport Center North Development Agreement. 2. The City Council Ad Hoc Building Committee will continue to oversee the project as before. The key design issues will be approved by the City Council, and these meetings will be noticed and open to the public. There will also be reports to the City Council at each City Council meeting on the activities of the Building Committee. 3. The Building Committee will recommend to the City Council the general design parameters such as validating the space requirements and needs assessment already completed for the previous City Hall design, how to deal with the view plane ordinance, placement of the city hall building on the park site, whether to use the natural park area of the previous park design as traditional park area, access and circulation, LEED Certification, and other similar public policy issues that will be design parameters for the Architect. 4. A City Hall Design Committee of 4 licensed Architects and 1 licensed Landscape Architect (the "City Hall Design Committee ") will be created to over see and conduct a design competition for the project. Each Committee member shall be a resident of Newport Beach and should have.at least 5 years experience. Ideally each member should have experience in large scale commercial and /or public facility design. 5. In order to allow the City Hall Design Committee members to focus on design issues, an experienced non - voting Chairman will be appointed to organize and chair the Committee meetings. It is recommended that Larry Tucker; former Planning Commission Chairman be appointed to that position. All City Hall Design Committee meetings will be noticed and open to the public. Minutes will be posted on the City's Web Site. 6. The City PIO Manager shall advertise by all appropriate means a call for interested local Architects and Landscape Architects to submit their application for appointment to the Committee by 5 PM, March 4. The Building Committee will interview the applicants and recommend appointments to the City Council at the March 11 City Council meeting. 7. The City Hall Design Committee will meet as needed from March 11 to May 30 to: a. Issue an RFQ (Request for Qualifications) to World Class Architects interested in participating in a design competition for the Project. b. In consultation with the Building Committee, develop recommendations for a more detailed set of Design Parameters for the selected Architect than the General Design Parameters referred to in #3 above. c. Review the qualifications of the Architects that respond to the RFQ. d. Select 3-4 firms to recommend to City Council. 8. On June 10 City Council awards a $25,000 stipend to each of the firms recommended by the City Hall Design Committee to prepare design concepts. City Council reviews and finalizes at a publicly noticed hearing the General and Detailed Design Parameters to be used in preparing the design concepts. 9. June 10 to September 12 the selected Architects prepare their design concepts. All submittals in by September 12 at 5:00 PM. 10. The City Hall Design Committee begins review of the submitted concepts at publicly noticed hearings. 11. Committee recommends one or more Architect / Design Concepts to the City Council by November 11. 12. City Council selects an Architect and awards the design contract on December 9. The final design contract will include the park design with a Landscape Architect working as a sub- contractor to the Architect.