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HomeMy WebLinkAbout13 - Utility Underground Assessment DistrictCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. P February 26, 2008 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Iris Lee 949 - 644 -3323 or ilee @city.newport- beach.ca.us SUBJECT: Utility Underground Assessment District and Inspection On -Call Services — Approval of Professional Services Agreements with Harris & Associates, and Willdan Group, Inc. RECOMMENDATION: Approve On -Call Professional Services Agreements with Harris & Associates and Willdan Group, Inc. for on -call underground utility assessment district and inspection services and authorize the Mayor and City Clerk to execute the Agreements. DISCUSSION: City staff is currently managing nine active underground utility assessment districts. In addition to these active districts, staff is working with several neighborhoods expressing an interest in starting new districts. The nine active districts are valued at over $70 million dollars and currently require a substantial amount of staff resources. It is anticipated that supplemental underground utility assessment district and inspection services will be required to assist staff in completing anticipated projects. Staff requested Statement of Qualifications (SOQ) from various consultants to provide as needed on -call underground utility assessment district and inspection services. The services requested of the consultants include: • District initiation (including, but not limited to, petitions, preliminary cost estimates, and preliminary boundary maps); • Fielding general underground utility district questions from the public; • Public outreach (including, but not limited to, facilitating meetings and generation of underground utility literature for specific districts); • Engineer's Report and assessment engineering services; • Construction inspection and management; and • Utility underground conversion coordination on private properties. Utility Underground Assessment District and Inspection On -Call Services — Approval of Professional Services Agreements with Harris & Associates and Willdan Group, Inc. February 26. 2008 Page 2 Four firms responded to the SOQ and staff evaluated the firms based on the above factors, project team, experience with assessment district initiation and formation, knowledge of City codes and practices, familiarity with the utility Companies' policies, availability to the public, and experience with construction inspection and management. Harris & Associates and Willdan Group, Inc. were rated the highest. The hourly labor rates included in the agreements are competitive and in line with industry standards. Staff recommends approval of the two Professional Services Agreements (PSA) with Both Harris & Associates, and Willdan Group, Inc., each with four -year terms. Pursuant to the respective PSA, letter proposals for specific services to be performed will be negotiated on a case by case basis. If the scope of services exceeds $50,000, prior approval from City Council will be required in accordance with Section 4 of each PSA and Council Policy F -14. Environmental Review: Not applicable. Funding Availabilitv: Upon formation and approval of an underground utility assessment district, funding will be provided by each district's improvement fund. Prepared by: Submitted by: Iris ee Senior Civil Engineer in G. Badum Works Director Attachment: Professional Services Agreement with Harris & Associates Professional Services Agreement with Willdan Group, Inc. PROFESSIONAL SERVICES AGREEMENT WITH HARRIS & ASSOCIATES FOR ON -CALL UNDERGROUND UTILITY ASSESSMENT DISTRICT AND INSPECTION SERVICES THIS AGREEMENT is made and entered into as of this day of 200_, by and between the CITY OF NEWPORT BEACH, a Municipal Corporation ( "City "), and Harris & Associates, a California corporation whose address is 34 Executive Park, Suite 150, Irvine, California 92614 ( "Consultant'), and is made with reference to the following: RECITALS A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City has a need for on -call assistance for Underground Utility Assessment District and Inspection Services. C. City desires to engage Consultant to perform on -call underground utility assessment district and inspection services throughout the City on an as need basis ( "Contract'). D. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement. E. The principal member of Consultant for purposes of Contract, shall be Joan E. Cox, P.E. F. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to retain Consultant to render professional services under the terms and conditions set forth in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned Parties as follows: 1. TERM The term of this Agreement shall commence on the above written date, and shall terminate on the 30 day of June, 2012, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED Consultant shall provide "On -Call" Underground Utility Assessment District and Inspection services as described in the Statement of Qualifications attached as Exhibit "A." Upon verbal or written request from the Contract Administrator, Consultant shall provide a letter proposal for services requested by the City (hereinafter referred to as the "Letter Proposal "). The Letter Proposal shall include the following: A. A detailed description of the services to be provided; B. The position of each person to be assigned to perform the services, and the name of the individuals to be assigned, if available; C. The estimated number of hours and cost to complete the services; and D. The time needed to finish the specific project. No services shall be provided until the Contract Administrator has provided written acceptance of the Letter Proposal. Once authorized to proceed, Consultant shall diligently perform the duties in the approved Letter Proposal. 3. TIME OF PERFORMANCE Time is of the essence in the performance of services under this Agreement and the services shall be performed to completion in a diligent and timely manner. The failure by Consultant to perform the services in a diligent and timely manner may result in termination of this Agreement by City. Notwithstanding the foregoing, Consultant shall not be responsible for delays due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the services to be provided for the Contract, each party hereby agrees to provide notice to the other party so that all delays can be addressed. 3.1 Consultant shall submit all requests for extensions of time for performance in writing to the Contract Administrator not later than ten (10) calendar days after the start of the condition that purportedly causes a delay. The Contract Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays that are beyond Consultant's control. 3.2 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances, by telephone, fax, hand - delivery or mail. 2 4. COMPENSATION TO CONSULTANT City shall pay Consultant for the services on a time and expense not -to -exceed basis, in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit "B" and incorporated herein by reference. No rate changes shall be made during the term of this.Agreement without the prior written approval of the City. Consultant's compensation for services performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed the fees identified in the Letter Proposal, as approved by the Contract Administrator. Any Letter Proposal that sets forth fees in excess of Fifty Thousand Dollars and No Cents ($50,000.00) shall require a separate Professional Service Agreement approved by per Council Policy F -14. 4.1 Consultant shall submit monthly invoices to City describing the work performed the preceding month. Consultant's bills shall include the name of the person and /or classification of employee who performed the work, a brief description of the services performed and /or the specific task in the letter proposal to which it relates, the date the services were performed, the number of hours spent on all work billed on an hourly basis, and a description of any reimbursable expenditures. City shall pay Consultant no later than thirty (30) days after approval of the monthly invoice by.City staff. 4.2 City shall reimburse Consultant only for those costs or expenses specifically approved in the Letter Proposal. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Consultant: A. The. actual costs of subconsultants for performance of any of the services that Consultant agrees to render pursuant to this Agreement and the Letter Proposal, which have been approved in advance by City and awarded in accordance with this Agreement. B. Approved reproduction charges. C. Actual costs and /or other costs and /or payments specifically authorized in advance in writing and incurred by Consultant in the. performance of this Agreement. 4.3 Consultant shall not receive any compensation for Extra Work without the prior written authorization of City. As used herein, "Extra Work" means any work that is determined by City to be necessary for the proper completion of the Contract, but which is not included within the Letter Proposal and which the parties did not reasonably anticipate would be K necessary. Compensation for any authorized Extra Work shall be paid in accordance with the Schedule of Billing Rates set forth in Exhibit B. 5. CONTRACT MANAGER Consultant shall designate a Contract Manager, who shall coordinate all phases of the Contract. This Contract Manager shall be available to City at all reasonable times during the Agreement term. Consultant has designated Joan E. Cox, P.E. to be its Contract Manager. Consultant shall not remove or reassign the Contract Manager or any personnel listed in Exhibit A or assign any new or replacement personnel to the Contract without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to the removal or assignment of non -key personnel. Consultant, at the sole discretion of City, shall remove from the Contract any of its personnel assigned to the performance of services upon written request of City. Consultant warrants that it will continuously furnish the necessary personnel to complete the Contract on a timely basis as contemplated by this Agreement. 6. ADMINISTRATION This Agreement will be administered by the Public Works Department. Michael J. Sinacori, P.E. shall be the Contract Administrator and shall have the authority to act for City under this Agreement. The Contract Administrator or his/her authorized representative shall represent City in all matters pertaining to the services to be rendered pursuant to this Agreement. 7. CITY'S RESPONSIBILITIES In order to assist Consultant in the execution of its responsibilities under this Agreement, City agrees to, where applicable: A. Provide access to, and upon request of Consultant, one copy of all existing relevant information on file at City. City will provide all such materials in a timely manner so as not to cause delays in Consultant's work schedule. B. Provide usable life of facilities criteria and information with regards to new facilities or facilities to be rehabilitated. 8. STANDARD OF CARE 8.1 All of the services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical personnel required to perform the services required by this 4 Agreement, and that it will perform all services in a manner commensurate with community professional standards. All services shall be performed by qualified and experienced personnel who are not employed by City, nor have any contractual relationship with City. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this Agreement and all applicable federal, state and local laws.and the professional standard of care. 8.2 Consultant represents and warrants to City that it has or shall obtain all licenses, permits, qualifications, insurance and approvals of whatsoever nature that are legally required of Consultant to practice its profession. Consultant further represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any and all licenses, permits, insurance and other approvals that are legally required of Consultant to practice its profession. Consultant shall maintain a City of Newport Beach business license during the term of this Agreement. 8.3 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, or acts of God, or the failure of City to furnish timely information or to approve or disapprove Consultant's work promptly, or delay or faulty performance by City, contractors, or governmental agencies. 8. HOLD HARMLESS To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers and employees (collectively, the "Indemnified Parties) from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims'), which may arise from or in any manner relate (directly or indirectly) to the negligence, recklessness, or willful misconduct of the Consultant or the acts or omissions of its principals, officers, agents, employees, vendors, suppliers, consultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable or any or all of them. Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the Indemnified Parties from any Claim arising from the sole negligence, active negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attomey's fees in any action on or to enforce the terms of this Agreement. This 5 indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Consultant. 10. INDEPENDENT CONTRACTOR It is understood that City retains Consultant on an independent contractor basis and Consultant is not an agent or employee of City. The manner and means of conducting the work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed to constitute approval for Consultant or any of Consultant's employees or agents, to be the agents or employees of City. Consultant shall have the responsibility for and control over the means of performing the work, provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Consultant as to the details of the performance or to exercise a measure of control over Consultant shall mean only that Consultant shall follow the desires of City with respect to the results of the services. 11. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Contract Administrator and any other agencies that may have jurisdiction or interest in the work to be performed. City agrees to cooperate with the Consultant on the Contract. 12. CITY POLICY Consultant shall discuss and review all matters relating to policy and project direction with City's Contract Administrator in advance of all critical decision points in order to ensure the Contract proceeds in a manner consistent with City goals and policies. 13. PROGRESS Consultant is responsible for keeping the Contract Administrator and /or his/her duly authorized designee informed on a regular basis regarding the status and progress of the work, activities performed and planned, and any meetings that have been scheduled or are desired. 14. INSURANCE Without limiting Consultant's indemnification of City, and prior to commencement of work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, a policy or policies of liability insurance of the type and amounts described below and in a form satisfactory to City. A A. Certificates of. Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Insurance certificates must be approved by City's Risk Manager prior to commencement of performance or issuance of any permit. Current certification of insurance shall be kept on file with City's at all times during the term of this Agreement. B. Signature. A person authorized by the insurer to bind coverage on its behalf shall sign certification of all required policies. C. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. D. Coverage Requirements. 1. Workers' Compensation Coveraae. Consultant shall maintain Workers' Compensation Insurance and Employer's Liability Insurance for his or her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California for all of the subcontractor's employees. Any notice of cancellation or non - renewal of all Workers' Compensation policies must be received by City at least thirty (30) calendar days (10 calendar days written notice of non- payment of premium) prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City. 2. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, contractual liability. If commercial general liability insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement, or the general aggregate limit shall be at least twice the required occurrence limit. 7 3. Automobile Liability Coverage. Consultant shall maintain automobile insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with work to be performed under this Agreement, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4. Professional Errors and Omissions Insurance. Consultant shall maintain professional errors and omissions insurance, which covers the services to be performed in connection with this Agreement in the minimum amount of one million dollars ($1,000,000). E. Endorsements. Each general liability and automobile liability insurance policy shall be endorsed with the following specific language: 1. The City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the Consultant. 2. This policy shall be considered primary insurance as respects to City, its elected or appointed officers, officials, employees, agents and volunteers as respects to all claims, losses, or liability arising directly or indirectly from the Consultant's operations or services provided to City. Any insurance maintained by City, including any self - insured retention City may have, shall be considered excess insurance only and not contributory with the insurance provided hereunder. 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4. The insurer waives all rights of subrogation against City, its elected or appointed officers, officials, employees, agents and volunteers. 5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. 6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits, by either party except after thirty (30) calendar days (10 calendar days U written notice of non - payment of premium) written notice has been received by City. F. Timely Notice of Claims. Consultant shall give City prompt and timely notice of claim made or suit instituted arising out of or resulting from Consultant's performance under this Agreement. G. Additional Insurance.. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. 15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS Except as specifically authorized under this Agreement, the services to be provided under this Agreement shall not be assigned, transferred contracted or subcontracted out without the prior written approval of City. Any of the following shall be construed as an assignment: The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or joint- venture or syndicate or cotenancy, which shall result in changing the control of Consultant. Control means fifty percent (50 %) or more of the voting power, or twenty-five percent (25 %) or more of the assets of the corporation, partnership orjoint- venture. 16. SUBCONTRACTING The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express written consent of City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of City. 17. OWNERSHIP OF DOCUMENTS Each and every report, draft, map, record, plan, document and other writing produced (hereinafter "Documents "), prepared or caused to be prepared by Consultant,.its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Consultant shall, at Consultant's expense, provide such Documents to City upon written request. Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for 9 reuse by City or others on any other project. Any use of completed documents for other projects and any use of incomplete documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived against Consultant and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. 18. CONFIDENTIALITY All Documents, including drafts, preliminary drawings or plans, notes and communications that result from the services in this Agreement, shall be kept confidential unless City authorizes the release of information. 19. OPINION OF COST Any opinion of the construction cost prepared by Consultant represents his judgment as a design professional and is supplied for the general guidance of City. Since Consultant has no control over the cost of labor and material, or over competitive bidding or market conditions, Consultant does not guarantee the accuracy of such opinions as compared to contractor bids or actual cost to City. 20. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures and disbursements charged to City, for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant to this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City to examine, audit and make transcripts or copies of such records during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 21. WITHHOLDINGS City may withhold payment of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue work as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or his designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the 10 time period, from the date of withholding of any amounts found to have been improperly withheld. 22. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than what would have resulted if there were not errors or omissions in the work accomplished by Consultant, the additional design, construction and /or restoration expense shall be borne by Consultant. Nothing in this paragraph is intended to limit City's rights under any other sections of this Agreement. 23. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other Consultants in connection with the Contract. 24. CONFLICTS OF INTEREST The Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act "), which (1) requires such persons to disclose any financial interest that may foreseeably be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. 25. NOTICES All notices, demands, requests or approvals to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first -class mail, addressed as hereinafter provided. All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Michael J. Sinacori, P.E. Public Works Department City of Newport Beach 3300 Newport Boulevard Newport Beach, CA, 92658 -8915 Phone: 949 - 644 -3342 Fax: 949 - 644 -3318 11 All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at: Harris & Associates 34 Executive Park, Suite 150 Irvine, CA 92614 Phone: 949 - 655 -3900 Fax: 949 - 655 -3995 26. TERMINATION In the event that either party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) calendar days, or if more than two (2) calendar days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) calendar days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure such default, the non - defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. Notwithstanding the above provision, City shall have the right, at its sole discretion and without cause, of terminating this Agreement at any time by giving seven (7) calendar days' prior written notice to Consultant. In the event of termination under this Section, City shall pay Consultant for services satisfactorily performed and costs incurred up to the effective date of termination for which Consultant has not been previously paid. On the effective date of termination, Consultant shall deliver to City all reports and other information developed or accumulated in the performance of this Agreement, whether in draft or final form. 27. COMPLIANCE WITH ALL LAWS Consultant shall at its own cost and expense comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. In addition, all work prepared by Consultant shall conform to applicable City, county, state and federal laws, regulations and permit requirements and be subject to approval of the Contract Administrator and City. 28. WAIVER A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 12 29. INTEGRATED CONTRACT This Agreement represents the full and complete understanding of every kind or nature whatsoever between the Parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. 30. CONFLICTS OR INCONSISTENCIES In the event there are any conflicts or inconsistencies between this Agreement and the Scope of Services or any other attachments attached hereto, the terms of this Agreement shall govern. 31. AMENDMENTS This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. 32. SEVERABILITY If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 33. INTERPRETATION The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 34. CONTROLLING LAW AND VENUE The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange. 35. EQUAL OPPORTUNITY EMPLOYMENT Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. 13 IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the day and year first written above. APPROVED AS TO FORM: By: Aaron C. Harp, Assistant City Attorney for the City of Newport Beach ATTEST: LIM LaVonne Harkless, City Clerk CITY OF NEWPORT BEACH A Municipal Corporation Edward D. Selich Mayor for the City of Newport Beach CONSULTANT: (Corporate Officer) Title: Print Name: M (Financial Officer) Title: Print Name: Attachments: Exhibit A — Statement of Qualifications Exhibit B — Schedule of Billing Rates f :lusers%pbMsharedlagreements%fy 07 -081on call services%haMSad on- call.doc 14 Im er'roi di"Util lie Im lmllfl� T IZNW 'A RIO wo, 07 I WE 6L B3 Mt Lif wi. Im er'roi di"Util lie Im lmllfl� T IZNW 'A RIO wo, 07 I WE 6L B3 Mt Lif January 8, 2008 Ms. his Lee, PE, TE Senior Civil Engineer City of Newport Beach 3300 Newport Avenue Newport Beach, CA 92658 Harris & Associates Program Managers Construction Managers Civil Engineers Re: Statement of Qualifications for On-Call Underground Utility Assessment District Services Dear Iris, Assessment district formation, property owner coordination and construction administration are all part of the services which Hams & Associates' project team is known for. Our team includes professionals who have assisted the City with their Underground Utility Assessment Districts since 1992. In addition, our Construction Management expertise is exemplified by our ranking of 26th nationwide in Engineering News - Record's Top 100 Construction Management Finns for 2007. We are confident that we can assist the City of Newport Beach with your undergrounding program. As partners in your Underground Utility Assessment District program, our team offers the following advantages: ✓ Knowledgeable Project Manager. Our Project Manager, Joan E. Cox, PE, is a recognized expert in the field of assessment engineering and has more than 26 years of assessment engineering experience. In addition, she has been assisting the City for over 15 years with their Underground Utility Districts. Ms. Cox is supported by a Project Director, Jeffrey M. Cooper, PE, with over 29 years of public finance experience, a Deputy Project Manager, Mr. Dennis A. Anderson, with over 19 years of public finance experience, and a Construction Management Lead, Mr. Dave Seevers, PE, with over 33 years of construction management experience. ✓ .Skilled Project Team. We have assembled a team of experts who have developed databases from as small as 5 parcels to as large as 2,000,000 parcels. Our team is experienced in creating property owner noticing databases from the latest County Assessor's information; creating, preparing and mailing Notices of Public Hearing, Assessment Ballots and Notices of Assessment; answering property owner inquiries and coordinating with City staff. ✓ Skilled Communicators. Our team members routinely provide clear and concise information to County offices, City staff, City Councils and private citizens. Our management team members are experienced in presenting technical topics to both City Councils and the public, and have been involved in all aspects of public education and outreach. ✓ Proven Success. Our team has a portfolio of successfully completed projects throughout California, which include Proposition 218 analyses and recent assessment district formations as well as a broad spectrum of construction management processes. Through this experience, they have developed a reputation for meeting project deadlines and legally required timeframes. Our team is excited about the opportunity to continue our working relationship with the City of Newport Beach. If you have any questions regarding our proposal, please feel free to contact us. The undersigned will be the contact person for use in the Agreement and may be reached at 949 - 655 -3900 x337 or at jcox@harrir - assoc.com. Sincerely, Harris & Associates Jo, PE Senior Project Manager 34 Executive Park, Suite 150 Irvine, California 92614 -4705 949.655.3900 FAX 949.655.3995 iMne @harris- assoc.com w S' y of N "va w p F 1 i. Bleach- Statement of Qualifications for On -Call Underground Utility Assessment District Services Table of Contents FirmProfile ............................................................ ..............................1 ProjectTeam .......................................................... ..............................3 RelevantProject Experience ................................ ..............................9 AdvanceNotice Requirements ........................... .............................17 Description of Services (Exhibit A) ..................... .............................18 FeeSchedule (Exhibit B) ...................................... .............................23 Appendix - Project Team Resumes RI Hams & Associates. v' s Statement of Qualifications for On -Call Underground Utility Assessment District Services Firm Profile Shaping the Future... One Project at a Time Harris & Associates, specializes in serving the professional service needs of public agencies and institutions in the Western states. We provide expertise from project conception through occupancy, in the following service areas: ■ Project and construction management ■ Program management Civil design ■ Financial Engineering ■ Infrastructure Asset Management Building & Safety ■ Development Services Established as a California corporation in 1977, our staff of 490 employee - owners includes licensed engineers and architects, certified construction managers and inspectors, and experienced public works prokssionals. We understand that successful project delivery means more than being on time and under budget. Successful projects have to address the concerns of neighbors and users, be sensitive to the environment, and conform to local political realities. By focusing on our clients' needs as our top priority, we have earned an excellent reputation within the industry. Our depth and breadth of skills will assist you in charting the course of your projects. Assessment and Financial Engineering Services Harris provides a broad range of public financing and assessment engineering services. We will assist public agencies in obtaining funding for the design, construction and maintenance of public infrastructure needed to serve the existing community and new developments. Harris's team of experienced assessment engineers and financial analysts can provide feasibility and rate studies to determine the best financing options available. They are experts in special benefit analyses and have extensive knowledge of State codes relating to special financing districts, including Article XIIID of the California Constitution (Proposition 218) and related legislation. Our services include: ■ Feasibility and rate studies to determine the best financing option Maintenance Fee Establishments per the Health and Safety Code Maintenance Assessment Districts, such as the California Landscape and Lighting Act of 1972 and Benefit Assessment Act of 1982, Fire Suppression and Charter City Assessment District formation and administration services ■ Assessment District formation and administration under California's 1911Act and 1913 /15 Aci combinations including Engineer's reports, Debt Limitation, Notidng, Balloting, Delinquency Monitoring, Payoff Quotes, Public Information and Facilities Acquisition and Audit_ Harris & Associates. Page 1 .7 FAN V 1..::. f j`.' Statement of Qualifications for On -Call Underground Utility Assessment District Services • Community Facility District formation and administration under California's Mello -Roos Community Facilities District Act including District Reports, Rate and Method (Tax Formulas), Debt limitation, Noticing, Delinquency Monitoring, Prepayment Calculations, Public Information and Facilities Acquisition and Audit. • Benefit nexus studies and ballot preparation pursuant to Article XIIID of the California State Constitution ■ Tax Formulas for Special Tax Districts Development Impact Fees in compliance with AB1600, Utility User Fees and other types of Fee Programs Presentations to Public Agencies and Communities Project and Construction Management Harris provides project and construction management services for all types of public and institutional projects. We are ranked 26th in Engineering News - Record's Top 100 Construction Management Firms for 2007. Our services include: ■ Inspection Resident engineering ■ Value engineering Biddabdity/constructability reviews ■ Scheduling ■ Estimating Budgeting and cost control Claims mitigation Labor compliance programs Harris & Associates. Page 2 e� o- E �a a C. .mJ ha �"� i:.. Statement of Qualifications for On -Call Underground Utility Assessment District Services Project Team Harris has a team of highly qualified professionals to manage, establish and coordinate the City's utility undergrounding projects, from District initiation to the conversion of the private service connections. Our Assessment Engineering team members understand the provisions and implications of Proposition 218, having been involved in over 120 assessment establishment processes since its passage, and are very familiar with the City of Newport Beach's undergrounding program. The experience of our Assessment Engineering Project Team is summarized in the following table, and brief resumes for each team member are provided below along with an organizational chart. A listing of our Project Team's experience over the last 5 years is provided at the end of this section and detailed resumes are provided in the Appendix. Project Team Experience Improvement Assessment Districts including the 1913 Act FormationProceedings ................................................... .............................74 After Proposition 218 ................................................ .............................40 Utility Undergrounding Assessment Districts ................. .............................24 Mello -Roos Community Facilities Districts (CFDs) . Formation Proceedings ................................................... .............................90 Operation& Maintenance Assessment Districts FormationProceedings ................... ............................... ............................142 After Proposition 218 ................................................ .............................89 Project Manager Joan E. Cox, PE, will be the Project Manager and Assessment Engineer for this project, and will be responsible for coordinating all aspects of the projects, maintaining a dose liaison with the City and ensuring the City's satisfaction with the services. She will be the main point of communication between the project team and the City and will direct the activities of the project. Ms. Cox is an Associate and shareholder at Harris & Associates and is a registered Professional Civil Engineer in the State of California, and she has over 26 years of assessment and financial engineering experience consulting to cities, counties and special districts throughout the State of California. Ms. Cox has assisted agencies with feasibility studies and the analysis of special benefit from various types of improvements in accordance with the requirements of Article XIIID of the California State Constitution (Proposition 218) and the various acts within the State Codes. She has been involved in Utility Undergrounding Assessment Districts for over 15 years, which includes the formulation of the Harris & Associates. Page 3 Statement of Qualifications for On -Call Underground Utility Assessment District Services assessment methodology, the preparation of the Engineer's Report, assistance with presentations to the City Council and property owners, the preparation and mailing of notices and Ballots, and ballot tabulation. Additionally, Ms. Cox is considered an expert in Proposition 218 processes and procedures and is a regular lecturer for Joan E. Cox, PE the UCLA - Extension Public Policy Program courses on Assessment and Special District Financing and is a panelist for the California Debt and Investment Advisory Commission (CDIAC) Workshops on the Fundamentals of Land- Secured Financing. • • . DennlsAAndersa, Throughout her 26 years of experience, Ms. Cox has developed a reputation for providing complete and thorough reports, and meeting project deadlines and legally required card HUI timeframes. Project Director Jeffrey M. Cooper. PE Davy Seevers. PE Eric ScNichter John Johnson Tom Reese Jeffrey M. Cooper, PE, Senior Vice President, will be Project Director responsible for ensuring that all Harris commitments to the City are honored, and that sufficient resources are allocated to the project. Mr. Cooper is a registered Civil Engineer in the State of California and has more than 29 years experience in public financing as well as in the management of planning, design, construction and inspection services for water resources, water, wastewater, and general civil engineering projects. He has served as Assessment Engineer for the formation of districts under authority of the Improvement Acts of 1911 and 1913, including 1931 Act Debt Limit Reports, the Integrated Financing Act, the Landscaping and Lighting Act of 1972, Benefit Assessment Act of 1982, and Article 3.6 of the California Government Code to form Fire Suppression Assessments. Mr. Cooper's experience includes service to over 100 special benefit, fee and tax districts and he has delivered numerous presentations to property owners, City Councils and elected directors and professional societies. Construction Management Lead David Seevers, PE, Vice President, will be Construction Management Lead responsible for coordinating with the Project Manager and the City to provide appropriate construction management inspection staff in a timely manner. Mr. Seevers has 33 years of program and construction management experience in the public and private sector. He has managed design and construction of city capital improvement programs, and has been responsible for managing engineering design, architectural services, pavement management, special improvement districts, and construction management groups. During construction phases, Mr. SeCVCrS has been responsible for master schedule development, analysis of construction schedules utilizing Primavera P3 Project Planner, Claims Review and performed schedule impact analysis. �) Harris & Associates. Page 4 6 I TL. f ,h �4 p f� Statement of Qualifications for on -Call Underground Utility Assessment District Services Deputy Project Manager Dennis A. Anderson will be the Deputy Project Manager for this project, and will assist the Project Manager with the details of the district formation and underground coordination processes. He has over 19 years of professional experience in the area of public finance and assessment engineering. Mr. Anderson has been involved in the formation and administration of a wide variety of public finance projects as project manager and project analyst utilizing the Mello -Roos Community Facilities Act of 1982, Improvement Act of 1913, Municipal Bond Act of 1915, Benefit Assessment Act of 1982, Landscaping and Lighting Act of 1972, Special Assessment Investigation, Limitation and Majority Protest Act of 1931, Fire Protection District Act of 1987, Business Improvement District Act of 1994 and various fee districts, public grants and loans. Mr. Anderson has been involved in projects relating to all aspects of assessment engineering and special financing proceedings, including presentations to City Councils and property owners. Mr. Anderson has a thorough understanding of the statutory and constitutional procedures and requirements for both the formation and administration of Assessment and Special Districts, and he is also an expert in computer software applications relating to researching and developing databases, and user - friendly interface development and programming. In addition, for 7 years Dennis handled all public inquiries relating to special districts for the City of Vista. Senior Project Analyst Carol J. Hill will be the Senior Project Analyst assisting the Project Manager and Deputy Project Manager with the details of the district formation and underground coordination processes. Ms. Hill has over 5 years of experience with the technical aspects of Public Financing Districts pursuant to the Municipal Improvement Act of 1913, the Landscape and lighting Act of 1972, Mello -Roos Community Facility Districts, and Fire Suppression Assessments. She is proficient at compiling district databases, researching and analyzing the different attributes of the district, confirming database accuracy, performing ballot preparation and tabulation, and answering property owner inquiries. Ms. Hill assisted the City of Newport Beach with the formation processes for Assessment District Nos. 69 and 99, and assisted City staff for the property owner coordination efforts for Assessment District Nos. 68 and 69. MI Hams & Associates. Page 5 l �' 43¢ 6 C�rS bfit F 4� -' i7 C .C.,F' c`'v L Statement of Qualifications for On -Call Underground Utility Assessment District Services A I Harris & Associates. Page 6 5-Year Summary of Agency 0) C1. o) E d oM Q t3 L�v zj V N 0)Q6 ' E T O ro O N Of Y U 2 tL LV zz .N y E ¢¢ o Cl SUET _ Experience OD o N Y O 15 C a 3 L m E X UQ W rn m lL N ` d (D LL rn N U dm l F O N d U 120 Of ca N O _ d Ii c a Ii c o c a Alameda, City of X Berkeley, City of X X X X Brea, City of X X X X X Brentwood, City of X Buena Park, City of X X Carlsbad, City of X X X X Clark County, Nevada X X Elk Grove, City of X X X Encinitas, City of X Garden Grove, Ci Of X Glenn County Mosquito Vector Control Dist. Goleta, City of Hermosa Beach, City of NX— X Irvine, City of X X X Lake Elsinore, City of X X X 'X Lake Elsinore & San Jacinto Watersheds Auth. X Lathro , City of X X Los Altos, City of Los Angeles, City of X X X Los Angeles County Public Library X X Los Banos, City of X X Manhattan Beach, City of X X Mesquite, City of, Nevada X X Mission Viejo, City of X X X Modesto, City of X X X Monrovia, City of X X X I X Moreno Valley, City of I X1 X Morgan Hill, City of X Napa, City of Newport Beach, City of X VX X Northwest Mosquito & Vector Control District X X Novato Sanitation District X Oakland, City of X Oceanside, City of X X I I X Ojai Valley Sanitary District X X Ontario, City of X X X X Orange County X X X A I Harris & Associates. Page 6 Statement of Qualifications for On -Call Underground Utility Assessment District Services 0 IHarris & Associates. Page 7 Agency �E ¢o0 Qp E V'�" y �' ^2 li d p« E flE m 0 DUI— COD fl ca p UQ Q x A m d V d a8 li 0 w a LL A V y aEi d �� LL 4 d LL v o E o E Palo Alto, City of X X X Palos Verdes Estates, City of X X X X X X Palos Verdes Peninsula Unified School District X Petaluma, City of X X X Piedmont, City of X X X X Pinole, City of X X Pomona, City of X X X Poway, City of X X Rancho Cordova, City of X X X Rancho Palos Verdes, City of X X X X Redondo Beach, City of X X X Sacramento, C' of X X X San Clemente, City of X X X X San Diego, City of X X X X San Francisco, City and County of X San Joaquin County X X X I X San Juan Capistrano, City of X X X X I X Santa Barbara, City of X X X Santa Clarita, City of X X X X X X X Santa Fe Springs, City of X X X X Santee, City of I I X X X X Seal Beach, City of X X Sierra Madre, City of X X X X X Sonoma County Water Agency X X X South San Francisco, City of X X South Gate, City of X Stanton, City of X X X 4xxx Temecula, Ci of X Tem le City, Ci of X X Tiberon, City of X X X Tustin, City of X X X X X X Ventura, City of X X Vista, City of X X X X X X Westminster, City of X Yorba Linda, City of X X X X X X 0 IHarris & Associates. Page 7 Statement of Qualifications for On -Call Underground Utility Assessment District Services On -Call Construction Management and Inspection Experience Harris has provided on-call construction management and inspection services within the last five years to the following clients: • City of Irvine • City of Tustin • City of Costa Mesa • City of San Clemente • City of Huntington Beach • City of Yorba Linda • City of Oceanside • City of Carlsbad • City of Lake Elsinore • City of Palm Desert City of Fontana City of Corona City of Chino Hills City of Rialto ■ City of Rancho Palos Verdes ■ City of Pomona ■ City of Moreno Valley City of San Diego ■ City of San Marcos City of National City ■ County of Los Angeles County of San Diego Padre Darn Municipal District ■ Centre City Development Corporation 01 Harris & ASSOCIates. Page 8 QNty of N@ @g32 °' @M Qh Statement of Qualifications for On -Call Underground Utility Assessment District Services Relevant Project Experience Financial Engineering City of Newport Beach Utility Underground Assessment District No. 63 (Newport Island) Utility Underground Assessment District No. 64 (Channel Road) Utility Underground Assessment District No. 69 (West Newport) Utility Underground Assessment District No. 71 (Balboa Boulevard) Utility Underground Assessment District No. 72 (Balboa Island) Utility Underground Assessment District No. 86 (Balboa Peninsula) Utility Underground Assessment District No. 87 (Big Balboa Island) Utility Underground Assessment District No. 88 (Block 2, Balboa Bayside Tract) Utility Underground Assessment District No. 99 (Balboa Boulevard Alley) Jeff Cooper and Joan Cox have been assisting the City of Newport Beach with the formation of 1913 Act Utility Undergrounding Assessment Districts since 1992. The improvements are the undergrounding of electrical and telephone wires within the local streets and alleys. For each assessment district, services include the certification of the petition sufficiency, preparation of the combined 1913/1931 Act Engineer's Report and all additional required documentation, preparation and mailing of all notices (including property owner assessment ballots after 1996) tabulating the protests /ballots, assisting in all property owner meetings and public hearings, and assisting with the preparation of the bond documents after formation. 1915 Act bonds were sold for the districts, and the total bond amounts were $670,000 for AD No. 63 (Newport Island), $298,000 for AD No. 64, $1,347,000 for AD No. 71, $270,000 for AD No. 72, $650,000 for AD No. 86 and 10,147,000 for AD No. 69. Assessment District No. 69 (West Newport), which was established in 2004, included over 660 parcels with various types of residential properties as well as benefiting City parks and parking lots. Harris developed and produced the Public Hearing Notices and Assessment Ballots, and presented the Assessment District at two property owner information meetings and at the Public Hearing. The bond amount sold for this Assessment District was over $10,000,006. Joan Cox was the Assessment Engineer. Contact: Mr. Patrick Arciniega Associate Engineer (949) 644 -3347 PArciniega @city. newport- beach.ca. us Before After _ Harris & Associates. Page 9 '15'Aty @9 N@wp@gt Bleach Statement of Qualifications for On-Call Underground Utility Assessment District Services Harris also assisted the City with property owner coordination for Assessment District Nos. 69 and 68 for the conversion of private service connections after the mainline undergrounding construction was complete. The conversion process extended over 2 years from the initial District formations and involved working closely with the City, coordinating property owner information mailings, maintaining implementation status reports (including status of permits and inspections) and researching and incorporating property owner change information over the course of the implementation process. Status lists were shared between all parties at the City and Harris via the Cities FTP site so that all parties could have access to the most current information available. Harris & Associates is also assisting the City with the re- working of Assessment District No. 99 (Balboa Boulevard Alley), and with Undergrounding Assessment District No. 87 (Big Balboa Island) and No. 88 (Block 2, Balboa Bayside Tract), which are currently awaiting construction drawings. City of Berkeley Utility Underground Assessment District No. 2006 -47 Harris & Associates assisted the City of Berkeley with the establishment of a Rule 20A Utility Underground Assessment District using the Municipal Improvement Act of 1913. Our scope of services includes community meetings with local resident groups, benefit analyses and preparation of the Engineer's Reports, presentations to City Council, preparation and mailing of assessment notices Contact: Mr. Lorin Jensen Supervising Civil Engineer (510) 981 -6411 LJensen@ci.berkeIey.ca.us and ballots, and ballot tabulation after the public hearing. There are approximately 220 parcels within this district, and the assessments will fund the additional costs associated with the undergrounding project that are not allowed under Rule 20A. Joan Cox was Assessment Engineer and Project Manager for this project. City of Sierra Madre Mira Monte Avenue Sewer Assessment District Harris & Associates assisted the City of Sierra Madre with the establishment of a 1913 Act Assessment District to fund sewer improvements. Dennis Anderson was the Project Manager for this proceeding and Joan Cox was Assessment Engineer. Assessment options were presented to the City and property owners before formal proceedings were initiated, the Engineer's Report was prepared, and technical Contact: Mr. Bruce Inman Director of Public Works (626) 355 -7135 Blnman@ci.sierra-madre.ca.us information was presented to property owners. Harris is continuing to assist the City with the preparation and mailing of the notice and assessment ballot packages to all affected property owners. Harris & Associates also provided the civil engineering plans, specifications and estimates for the project. Harris also assisted the City with the recent establishment of the Bonita Avenue / Alegria Avenue Sewer Assessment District. MI Harris & Associates. Page 10 S% r7s"T"71WITT Map, gr"11 pq Statement of Qualifications for On -Call Underground Utility Assessment District Services Town of Tiburon Utility Undergrounding Assessment Districts Harris & Associates assisted the Town of Tiburon with the establishment of various Utility Undergrounding Districts using the Municipal Improvement Act of 1913. Our scope of services includes community meetings with local resident groups, benefit analyses and preparation of the Engineer's Reports, preparation and mailing of assessment notices and ballots, coordination with the utility companies, Contact: compilation of plans, specifications and estimates for the improvements, and assisting the Town with its policies and procedures for Utility Undergrounding Districts. Lyford Cove Utility Undergrounding Assessment District, which was established in November 2004, encompassed 226 parcels and had a total assessment amount of approx. $4.2 million. Del Mar Valley Utility Undergrounding Assessment District, which was formed in May 2005, encompassed 220 parcels and had a total assessment amount of approx. $4.7 million. Both of these districts required supplemental assessment district proceedings when the construction bids came in higher than anticipated. Harris & Associates prepared the Supplemental Assessment District Engineer's Reports, presented the additional costs and processes to the property owners and the Town Council, and prepared the notices and ballots for the proceedings. Construction Management City of Newport Beach Balboa Boulevard Village Improvements Harris provided biddability/constructability review services, construction management, inspection, construction administration, and community relations for the Balboa Village Improvements Project located in the heart of Newport Beach. Located on Balboa Boulevard, the only street which leads to the Balboa Peninsula, the Balboa Village serves as a primary business and entertainment district for the City and its residents. Contact: Mr. Robert Stein Project Manager (949) 644 -3311 rstein@city.newport-beach.ca.us This project included street and parking lot rehabilitation, sidewalk and plaza area enhancement, sewer, water, storm drains, decorative streedight systems, alley reconstruction, an odor control system for underground sources of methane, restroom demolition and construction, street furniture installation, park improvements, landscaping and irrigation systems, and a new landmark tower. Funding for this project came from multiple sources including CDBG funds. RI Harris & Associates. page 11 QMY @q N @W-P @Wt 0 @�Ch Statement of Qualifications for On -Call Underground Utility Assessment District Services Community relations was an essential part of the management services. The property owners, various associations, the successful business district, and the visiting public needed to be kept well informed of the construction activities. Traffic items such as lane and street closures, detours, and parking disruptions (parking in one lot in the village generates about $1 million for the City annually) were also addressed. City ofYorba Linda Bastanchury Road Water and Sewer Project Harris provided construction management and inspection services for the Bastanchury Road Water and Sewer project as part of an on -call contract. The project consisted of the construction of a 9,000 LF 16" concrete mortar lined and coated water line and 10,000 LF 12" to 18" vitrified clay pipe sewer project on Bastanchury Road in Yorba Linda. Excavation depth was to 22' feet for the sewer line with caving issues a constant problem. City of Los Angeles Santa Monica Boulevard Transit Parkway Harris provided program and construction management services for the Santa Monica Boulevard Transit Parkway Project. This $42 million project involves the reconstruction of the existing `big" and "little" Santa Monica Boulevards into a tree lined multi lane central throughway with access roads serving side streets on both sides between the City of Beverly Hills and the 405 Freeway Contact: Mr. Mark Stowell Dir. of Public Works /City Engineer (714) 961 -7172 mstowell@yorba- linda.org Contact: Mr. Carl Nelson Project Manager (213) 305 -0318 cnelson@eng.lacity.org in the City of Los Angeles. The project will also construct additional lanes to the north and southbound on -ramps on the 405 Freeway at Santa Monica Boulevard. City of San Clemente El Camino Real Street Rehabilitation This project consisted of the street rehabilitation and revitalization for El Camino Real, from Avenida Palizada to Avenida Rosa. Rehabilitation and revitalization of El Camino Real through the old downtown portion of San Clemente. The project included reconstruction of section of the four -lane street, replacement of existing colored concrete sidewalks with new interlocking pavers, drainage Harris & Associates. Contact: Mr. Hamid Torkamanha Senior Civil Engineer (949) 361 -6139 torkamanh @san- clemente.org Page 12 ofd a @MP @ff32 B @QCh - Statement of Qualifications for On -Call Underground Utility Assessment District Services improvements, tree wells, pedestrian lighting, new pavement striping, and landscaping. Harris provided construction management services for the project and was responsible for developing the processes and procedures for construction management, and providing resources to complete the project. In addition, Harris also monitored the project budget and schedule and communicated with the City of San Clemente. City of Oxnard Headworks and Redwood Trunk Sewer Projects Harris provided construction management and inspection services for the installation of a trunk sewer using micro - tunneling and open -cut methods and recently completed the new headworks facility. Work also included modifying a pump station and installing a drainage system. The new $40 million headworks facility was constructed adjacent to the existing wastewater treatment plant. The headworks takes the raw wastewater flows from the City's collection system, and splits the flows to various influent channels. The work included construction of the new inlet junction structure, influent channels, bar screens, aerated grit chamber, influent pump station, interceptor sewers, odor control facilities, sodium hypochlorite and sodium hydroxide addition facilities, standby generator, and a Southern California Edison substation. The City of Oxnard Wastewater Division's Redwood Trunk Sewer Project not only represents one of the most challenging collection system projects in Oxnard's history, but the longest micro- tunneling project in the United States. This significant undertaking consists of replacing approximately 47,000 feet of sewer interceptor pipeline, ranging in size from 20 to 60 inches in diameter, to deliver wastewater flows to the new Headworks Projea. This project repaired aging infrastructure and minimize odors by enhancing operational characteristics. It also included the refurbishment of the Hemlock/Patterson Street Pump Station and the elimination of several sewage lift stations, thereby reducing associated maintenance costs. Construction costs were $55 million. Approximately two- thirds of the project utilized micro-tunneling, a trenchless method of constructing new pipeline systems. Micro - tunneling uses a remote controlled boring machine to carve out a tunnel and install a new pipe in a nearly simultaneous process. This advanced tunneling method uses a closed system in which water and mud are separated, decreasing the risk of environmental contamination. Because Oxnard's sewers are being installed 25 to 30 feet below the surface, micro - tunneling minimizes potential safety risks while enhancing efficiency. Finally, the technology is designed to be minimally disruptive to those living and working nearby. The remainder were installed in open -cut trenches. The construction management team is also responsible for public outreach to local businesses and residents, traffic control and detours, and review of NPDES stormwater pollution installations. Harris & Associates_ Page 13 Statement of Qualifications for On -Call Underground Utility Assessment District Services City of San Diego On -Call Construction Management and Inspection Services Harris provided as- needed construction management and inspection services for the Water Department for the following three projects: Black Mountain Ranch Recycled Water Steel Storage Tank. Harris provided specialty inspection work for the Black Mountain Ranch Recycled Water Steel Storage Tank. The three (3) million gallon steel tank will provide recycled water to the Black Mountain Ranch, and Carmel Valley areas of the City of San Diego. The tank has an 83 ft. radius. The tank was fabricated off site and assembled on site. Early completion of submittals, grading, reservoir piping, and rank fabrication were critical project items to get the project completed on time. Harris provided welding, concrete, and;rebar inspection for the tank.. Along with piping, concrete, and masonry inspection for the Sodium Hypochlorite generating system building. Pump Station 27. Harris recently completed specialty inspection support for Pump Station 27 in La Jolla. The project included the construction of a temporary pump station and below grade emergency storage rank prior to the modification and upgrade to the old pump station. As part of the work a new underground generator building was constructed along with new piping and value structures. The deep concrete underground generator building is at a finish floor elevation of -14.00 feet and 14 -inch thick concrete walls due to high ground water levels in the area. Three new Fairbanks Morse pumps rated at 125 Hp were installed for added reliability and future flows. Harris provided concrete, rebar, and welding Contact: Mr. Hossein (Hans)`Torabi Senior Civil Manager (858) 627 -3254 htorabi@sa-ndiego.gov inspection for this high profile project. South Bay Water Reclamation Plant Storage Tank Piping and Pumping Station., Harris recently completed specialty inspection services for the South Bay Water Reclamation Plant Storage Tank Piping and Pumping Station. This project included electrical instrumentation support and welding inspection. Riverside County Flood Control and Water Conservation District On-Call nspection Services Harris & Associates is providing on -call construction inspection services for various CIP projects and developers' projects under permit from the RCFC & WCD. General public works type projects Harris & Associates. Page 14 �°� Mal Statement of Qualifications for On -Call Underground Utility Assessment District Services including but not limited to roadways, signals, sidewalks, drainage improvement, sewer and storm pipe installation, channel work, earthwork. Our inspectors augment the County's contract administration and inspection staff in providing inspection and contract administration. Gavilan Hills / Smith Road Channel & Debris Basin - Construct a 30 acre debris basin with Earth Dam (Approx. 180' wide at the base & 23' high). The dam includes a concrete spillway & approx.. 3000' rectangular reinforced concrete channel varying from 20' -24' width and 9' -12' deep with 15' width at access roads on both sides. The project also includes the construction of 92' double cell 14'x9' Reinforced concrete box culvert (RCB) at Cajalco Road, a double 20'x10' -6" RCB at Ryder Street, and 189' of 36" low flow discharge Reinforced concrete pipe (RCP) at the dam. The channel includes 8' high (splitter wall) at various locations and (pier wall) at the both RCB's. City of Huntington Beach Water Well #12 The project included a new water production well incorporating a 400 horsepower electric motor driven vertical turbine pump. The subsurface well was previously completed and test pumped. This work included all surface improvements, furnishing all materials and equipment, construction, installation, and testing of the completed work to begin production. Contact: Mr. Dale Anderson, PE Project Manager (909) 955 -1288 dvanders@co.riverside.ca.us Contact: Mr. Eric Charlonne Contract Administrator (714) 536 -5430 echarlortne@surfcity-hb.org The work also included the construction of a masonry building for equipment, including a pump room, chlorine tank delivery and storage room, and three additional chemical rooms including a fluoride storage tank and injection pump room. New electrical service equipment, including SCE provided transformer, main switchgear, MCC, VFD and PLC instrumentation equipment was also part of the project. A perimeter masonry retaining wall, paving, and automatic entry gate system completed the package. Harris provided construction management and inspection services for the project. Harris provided a part -time, on -site inspector for the duration of the project, and a part -time project manager. The project manager attended all progress meetings, interacted with the City's design consultant, and provided staff oversight. Additionally, he processed all correspondence including shop drawings, requests for information or clarification, progress payment and change orders. Harris & Associates. Page 15 Statement of Qualifications for On -Call Underground Utility Assessment District Services City of Huntington Beach Warner Avenue Gravity Sewer Harris provided construction management and inspection services for the microtunneling of a gravity sewer line. We provided a part -time, on -site inspector for the duration of the project, as well as a part -time construction manager to interact with the City's design consultant and attend progress meetings. Services consisted of processing all correspondence including shop drawings, requests for information or clarification, progress payments, and change orders. Harris & Associates. Contact: Mr. Joseph Dale Contract Administrator (714) 536 -5915 jdale @surfcity- hb.org Page 16 ri 1111111 111111111 ir 4' + Statement of Qualifications for On -Call Underground Utility Assessment District Services Advance Notice Requirements Harris has the resources in both staff and equipment to meet the demand for services on this "on -call" contract. Being in the construction management business for the past 30 years, we have learned that the only constant in construction is that it is dynamic and change is pan of the business. We have the ability to draw from over 250 other staff in nearby offices. Our inspectors are experienced in all aspects of public works inspection and we have an established track record of providing inspectors on short notice to our clients. We have always met the requests of our clients to staff projects. IHarris & Associates. Page 17 1 °IMY r � 1 P^n �t, F E vx 6 W Statement of Qualifications for On -Call Underground Utility Assessment District Services Description of Services (Exhibit A) The following is our scope of services for the formation of an Assessment District to be formed under the authority of the Municipal Improvement Act of 1913. Therefore, all elements required by the 1913 Act, Article XIIID of the California Constitution (Proposition 218), the Proposition 218 Omnibus Implementation Act, as well as the provisions of the Debt Limitation Act of 1931, will be provided to the City, including an Engineer's Report that utilizes an appropriate assessment methodology for apportioning the costs to all properties receiving °special.benefits° from the undergrounding of overhead utilities. The Engineer's Reports will be prepared and signed by a registered Professional Civil Engineer. The Scope of Services is broken into five (5) distinct phases as follows: ■ Phase 1 — Petition Coordination, ■ Phase 2 — Engineer's Report and Formation Proceedings, Phase 3 — Assessment Confirmation and Bond Sale, ■ Phase 4 — Construction Inspection of Utility Contractors in Public Rights -of -Way ■ Phase 5 — Property Owner Coordination after Formation, and Phase 1 - Petition Coordination 1. In conjunction with the City staff and property owners, determine proposed assessment district boundary. 2. Provide to the property owners the form of the petition as well as preliminary cost estimates and a preliminary Boundary Map of the proposed district. 3. Utilize the Orange County Assessor's property owner information to create a property owner database that will be used for petition confirmation. Prepare a spread sheet showing Assessor's Parcel Number, area of each lot in acres, area signing petition, front footage, owner, address of property, mailing address, tract and lot number, and any other pertinent and/or required information. 4. Based on petitions received, determine whether sufficient valid petitions exist to proceed with the assessment district formation, or whether additional petition gathering efforts are needed. 5. Upon determination that sufficient valid petitions exist to proceed with the formation of the assessment district, execute Certificate of Sufficiency of Petition. 6. Coordinate with property owners as required during'the petition process. Phase 2 - Engineer's Report and Formation Proceedings 7. Assist Bond Counsel and City Staff in establishing a project schedule. 8. Attend utility coordination meetings on an as- needed basis. Coordinate between City and property owners as required. 9. Prepare the Boundary Map and the Assessment Diagram for the Assessment Distria from an electronic base map supplied by the City. Harris & Associates. Page 18 Statement of Qualifications for On -Call Underground Utility Assessment District Services 10. Prepare the draft Preliminary Engineer's Report in accordance with the 1913 Act, the 1931 Act and Proposition 218, to include the following. ■ 1931 Act information and tables • Plans and specifications (by reference) • Description of works of improvements • Preliminary estimate of costs • Assessment Diagram • Method of assessment apportionment • Assessment roll with preliminary assessments • Right -of -Way Certificate (executed by Superintendent of Streets) • Certificate of Completion (executed by Director of Public Works) 11. Finalize the Preliminary Engineer's Report, including apportionment and method of assessment distribution, based on comments received. 12. File Preliminary Engineer's Report with Superintendent of Streets. 13. Attend the City Council meeting at which Resolution of Intention and Preliminary Engineer's Report are considered and Public Hearing is set. 14. Prepare Boundary Map for recordation and record. 15. Prepare the Notices of Public Hearing and Assessment Ballots, including the property owner's name and mailing address, Assessor's parcel number and preliminary assessment amount, for mailing to all assessed property owners of record within the proposed district. Work will be performed in accordance with the 1913 Act and Proposition 218. This scope assumes Special Council and the City will review and approve the contents of the Notice and that the City will provide the envelopes and postage for mailing. Prepare a written declaration that this task has been completed. 16. Prepare Confirmed Engineer's Report in which the confirmed assessment spread is based on final approved estimate of fees to be financed, including incidental and financing costs. 17. File Confirmed Engineer's Report with the Superintendent of Streets. 18. Attend a property owner information meeting to discuss preliminary assessments. 19. Attend the City Council meeting at which the Public Hearing is conducted to provide technical support and answer questions. Tabulate the assessment ballots after the close of the public hearing and present the results to the City Council. 20. Make revisions to the Engineer's Report as ordered by the City Council. 21. Coordinate with property owners as necessary during the formation proceedings. Halls & Associates. Page 19 4: Gw. Statement of Qualifications for On -Call Underground Utility Assessment District Services Phase 3 - Assessment Confirmation and Bond Sale 22. Prepare the Notice of Assessment, List of Assessed Property Owner Names and Assessment Diagram for recordation and record. 23. Prepare the Notice of Assessment, including the confirmed assessment amount as well as cash payoff amount, for mailing to all assessed property owners of record within the confirmed district. This scope assumes Special Council reviews the contents of the Notice and that the City will provide the envelopes and postage for the mailing. Prepare a written dedaration that this task has been completed. 24. Prepare the List of Paid and Unpaid Assessments for use by the City. 25. Assist the City and project team with review of the Preliminary Official Statement and the Official Statement, and provide basic assessment engineering, as necessary, to bring the project to the point of initial bond sale. 26. Participate in meetings with City staff, project administration and coordination with City staff, property owners, bond counsel, financial advisor, bond underwriter, appraiser, and other project consultants. Phase 4 - Construction Inspection of Utility Contractors in Public Rights -of -Way 27. Review and be familiar with the projects' plans, specifications, and permits of developer agreement Special Provisions. 28. Attend meetings and conferences as required. 29. Record information related to work performance; instruction given /received; construction activities in process, completed, started, etc.; deficiencies noted; construction problems encountered and resolution notification, actions taken, etc. 30. Review schedules and testing as required, including sampling, and review of test results. 31. Monitor construction work performance, as required, and identify / report discrepancies as they occur. 32. Review items requiring corrective action with Permittee and submit acceptance recommendation to Client when corrections have been made. 33. Serve as general field liaison between Permittee and City appointed Project Manager. 34. Prepare and submit reports of observations made, as appropriate. EI Harris & Associates. Page 20 FIN MT, mal Statement of Qualifications for On -Call Underground Utility Assessment District Services Phase 5 - Property Owner Coordination after Formation 35. Answer property owner questions relating to the underground district, service connections, building permits and all other miscellaneous questions related to the undergrounding. 36. Mailing No. 1: Mail letters to property owners and residents telling them that the Edison contractor is starting work. 37. Mailing No. 2: Mail letters to property owners and residents telling them that it is time to connect to the new underground system once Edison has completed installation of the underground conduits and vaults. 38. Research all returned letters to determine correct address and remad. 39. Keep accurate records to avoid multiple letters to homeowners: 40. Mailing No. 3: Mail follow -up letter about 2 months after Letter #2 was mailed to owners that have not pulled Electrical Permits. The Building Department will provide the Public Works Department with a list of those property owners that have been issued Electrical Permits. 41. Research all returned letters to determine correct address and remall. 42. Mailing No. 4: Mail follow -up letter about 2 months after Letter #2 was mailed to owners that have not pulled Electrical Permits. The Building Department will provide the Public Works Department with a list of those property owners that have been issued Electrical Permits. This letter will have a final conversion date with a statement of legal ramifications. 43. Work with City to get any stragglers to underground their services. This may require additional letters, most likely reviewed and approved by the City Attorney's office, and posting of notices on the properties. Exclusions The following items of work are excluded from the Scope of Services: a. Right -of -way acquisition services. b. Post- Public Hearing Services (except as noted), including debt service (amortization) schedules and placement of assessments on tax roll. c. Property valuation and tax delinquency information. d. Advertising of notices in newspaper. e. Preparation of improvement plans, specifications, and bid documents. Harris & Associates. Page 21 City fi"e+, f Newport B .G'n a c h Statement of Qualifications for On -Call Underground Utility Assessment District Services Services and Information to be Provided by Others The following information will be provided by the City or others: a. Postage, letterhead and envelopes for property owner mailings. b. Fiscal administration. c. Rights -of -entry onto private property, as required. d. Current maps, records, plans, etc., that pertain to this project will be provided by the Public Works Department and/or utility companies, as appropriate, including an electronic base map of the proposed Assessment District. e. Preparation and execution of Notice of Exemption (enviromnent documents, etc.) f. Utility construction cost estimates provided by respective utility companies. Harris & Associates. Page 22 City of Newport Statement of Qualifications for On -Call Underground Uriiity Assessment District Services Fee Schedule (Exhibit B) Harris & Associates Range of Hourly Rates: All Employees Assessment Engineering and Coordination Hourly Rate ProjectDirectors .......................................... ............................... .......................$190 -270 Project Managers .......................................... ............................... ........................125 -240 ProjectEngineers .......................................... ............................... ........................100 -230 TechnicalSupport ..................................................................... .............................75 -150 Administration......................................................................... .............................65 -130 Construction / Program Management Notes: Hourly Rate ProjectDirectors .......................................... ............................... .......................$190 -270 Project Managers .......................................... ............................... ........................125 -240 Construction Managers ................................ ............................... ........................100 -210 ResidentEngineers ........................................ ............................... ........................150 -210 Construction Engineers ................................ ............................... ........................110 -180 Scheduling Engineers .................................... ............................... ........................110 -210 CostEngineers .............................................. ............................... ........................110 -210 Inspectors..................................................... ............................... ........................100 -180 Technicians............................................................................... .............................90 -160 Administration......................................................................... .............................65 -130 Rates are subject to adjustment due to promotions during the effective period of this schedule. Unless otherwise indicated in the cost proposal, hourly rates include most direct costs such as vehicles, mileage, equipment, computers, communications and reproduction (except large quantities such as construction documents for bidding purposes). N I Harris & Associates. Page 23 EXHIBIT 'B' e Statement of Qualifications for On -Call Underground Utility Assessment District Services Joan E. Cox, PE Project Manager Ms. Cox is an Associate at Harris & Associates and is a registered Professional Civil Engineer in the State of California. She has over 26 years of assessment and financial engineering experience consulting to cities, counties and special districts throughout the State of California. Ms. Cox has assisted agencies with feasibility studies and the analysis of special benefit from various types of improvements in accordance with the requirements of Article XIIID of the California State Constitution (Proposition 218) and the various assessment acts within the State Codes. She has prepared Engineer's Reports and Assessment Diagrams, and has assisted with presentations to agency boards and property owners, the preparation and mailing of notices and ballots, and ballot tabulation. Ms. Cox has also provided Special Tax Consultant services, including preparation of the Rate and Method of Apportionment, Boundary Maps, the District Report, facilities lists, cost estimates, and boundary descriptions. She has also managed the annual administration of both bond and maintenance districts, including assessment segregations and facility acquisition and reimbursement. Ms. Cox is an expert in Proposition 218 processes and has been a lecturer for the UCLA - Extension Public Policy Program course on Assessment District and Mello -Roos Financing and a panel member for the California Debt and Investment Advisory Commission (CDIAC) Workshop on the Fundamentals of Land - Secured Financing. Ms. Cox' involvement in the formation of special financing districts can be summarized as follows: • Improvement Assessment Districts, including 1913Act Districts (55 district formations, 39 per Proposition 218) • Mello -Roos Community Facilities Districts (35 district formations) • Maintenance and Operation Assessment Districts (115 district formations, 86 per Proposition 218) • User Fee Rate Structures (22 rate structures, 17 per Proposition 218) = I Harris & Associates. Education BS, Civil Engineering Registration Civil Engineer, CA #41965 Affiliations American Public Works Association American Society of Civil Engineers Presentations UCLA Extension Public Policy Program Seminar, Fundamentals of- Lind-Based Financing: Assessment_ Districts and Mello -Roos Districts, 2003, 2005, 2006 UC Davis Extension Seminar, Special Assessment Proceedings. 2006 UCLA Extension Public Policy Program, Meflo-Roos and Special Assessment Financing Update on Issues and Practices. 1999, 2005, 2006 California Debt and Investment Advisory Commission (CDIAC) Workshop, Fundamentals of Land - Secured_ Financing, 2003, 2004, 2005, 2007 UCLA Extension Public Policy Program Seminar, Financing Infrastructure- Maintenance and Public Services, Spring 2005 UCLA Extension Public Policy Program, Assessment District Financing Fundamentals and Current Practices, 2000 & 2003 Floodplain Managers Association, Alternative Future Funding Solutions -Special Effects from California's Proposition 218, Spring 2000 Conference, San Diego, California Appendix - Project Team Resumes Statement of Qualifications for On -Call Underground Utility Assessment District Services Resume of Joan E. Cox, PE (continued) Experience Highlights: City of Newport Beach, Utility UndergroundingAssessment Districts. Joan Cox has served as Project Manager for the formation of 1913 Act Utility Undetgtunding Assessment Districts since 1992. The improvements are the undetgtounding of electrical and telephone wites within the local stteets and alleys. For each assessment district, services include the certification of the petition sufficiency, preparation of the combined 1913 /1931 Act Engineer's Report and all additional required documentation, preparation and mailing of all notices (including property owner assessment ballots after 1996) tabulating the ptotests /ballots, assisting in all property owner meetings and public hearings, and assisting with the preparation of the bond documents after formation. Ms. Cox recently assisted the City with the establishment of Assessment District No. 69 (West Newport) which included over 600 parcels, and is currently assisting the City with Undergrounding Assessment Districts No. 87 (Big Balboa Island), No. 88 (Block 2, Balboa Bayside Ttact), and No. 99 (Balboa Boulevard Alley). City of Berkeley, Utility UndergroundingAssessment District No. 200(-47. Joan Cox served the City of Berkeley as Assessment Engineer for the formation of a 1913 Act Assessment District to pay for the undergrounding of overhead utilities in accordance with the provisions of proposition 218. These services include community meetings with local resident groups, benefit analyses and preparation of the Engineer's Reports, and assistance with the preparation and mailing of assessment notices and ballots, ballot tabulation, and assisting the City with its policies and procedures fot Utility Undetgtunding Districts. City ofPiednsont, Central piedmont Utility UndergroundingAssessment District Joan Cox served the City of Piedmont as Assessment Engineer fot the formation of a 1913 Act Assessment District to pay for the undetgrounding of overhead utilities in accordance with the provisions of proposition 218. These services include community meetings with local resident groups, benefit analyses and preparation of the Engineer's Reports, and assistance with the preparation and mailing of assessment notices and ballots. City of Poway, Assessment District No. 2001-1 (Old Coach Road Waterline Project). Joan Cox served as Project Manager for the formation of an Assessment District to fund the acquisition of water line facilities for 43 properties located in the Old Coach Road area. Benefit methodologies were developed for spreading the cost of the improvements ($615,000), and presentations were made at property owner meetings. The project included a construction audit for facilities acquisition, the preparation of the Engineer's Report, Boundary Map, Assessment Diagram, Assessment Roll and assessment ballots. The project also included the establishment of art overlay Development Impact Fee. Ms. Cox is continuing to assist the City with post - fotmation services, including debt - service calculations and levy and assessment segregations and fee calculations should parcels split. Town of Tiburon, Utility UndergroundingAssessment Districts. Ms. Cox is currently assisting the Town of Tiburon with the establishment of various Utility Undetgrounding Districts.using the Municipal Improvement Act of 1913. These services include community meetings with local resident groups, benefit analyses and preparation of the Engineer's Reports, pteparation and mailing of assessment notices and ballots, and assisting the Town with its policies and procedures for Utility Undetgrounding Districts. 01 Harris & Associates. Appendix- Project Team Resumes Statement of Qualifications for On -Call Underground Utility Assessment District Services Jeffrey M. Cooper, PE Project Director Mr. Cooper has more than 29 years of experience in project management and public financing. He has served as District Engineer /Special Tax Consultant for the formation and administration of Mello -Roos Community Facilities Districts for numerous communities. He has served as District Assessment Engineer for the formation and administration of districts under the authority of the Municipal Improvement Acts of 1913 and 1931 Debt Limit Reports, Benefit Assessment Act of 1982, the Landscape and Lighting Act of 1972, and Article 3.6 of the Government Code to form Fire Suppression Assessments for numerous communities. Education MS; Civil Engineering BS; Civil Eng "sneering BA, Economics, Registration Civil Engineer, :CA Affiliations American Public Works of Civil In addition to his experience in public financing, Mr. Cooper has also been responsible for the management of projects for the collection, pumping, and treatment of industrial and domestic waste, the planning and design of numerous water main projects including booster pump stations and reservoirs; the planning and design of numerous wastewater pump stations and sewer collectors, including conducting flow monitoring studies for infiltration /inflow analysis; master plans of drainage, Flood Insurance Studies, and design of storm drains and open - channels; plans, specifications and cost estimates for street widening and extensions, including bridge improvements; and plan checking services with respect to subdivision land development. Relevant Project Experience City ofNe"ort Beach, Utility UndergmundingAssessment Districts. Jeff Cooper has served as Project Director for the formation of 1913 Act Utility Undergrounding Assessment Districts since 1992. The improvements are the undergrounding of electrical and telephone wires within the local streets and alleys. For each assessment district, services include the certification of the petition sufficiency, preparation of the combined 1913 /1931 Act Engineer's Report and all additional required documentation, preparation and mailing of all notices (including property owner assessment ballots after 1996) tabulating the protests /ballots, assisting in all property owner meetings and public hearings, and assisting with the preparation of the bond documents after formation. City of Poway, Assessment District No. 2001 -1 (Old Coach Road Waterline Project). Jeff Cooper served as Project Director and Co- Assessment Engineer for the formation of an Assessment District to fund the acquisition of water line facilities for 43 properties located in the Old Coach Road area. Benefit methodologies were developed for spreading the cost of the improvements ($615,000), and presentations were made at property owner meetings. The project included a construction audit for facilities acquisition, the preparation of the Engineer's Report, Boundary Map, Assessment Diagram, Assessment Roll and assessment ballots. The project also included the establishment of an overlay Development Impact Fee. NI Harris & Associates. Appendix - Project Team Resumes iof %42' ,.at €' P Ems`.. B@ u'T''�'a '�+' v Statement of Qualifications for • n-Call Undergro Resume of Jeffrey M. Cooper, PE (continued) City of Lake Flsinore, Assessment and Special Financing District Formation and Administration. Jeff Cooper has served as Assessment Engineer and Special Tax Consultant for the formation and administration of the City's 1913 Act Assessment District, Mello -Roos Communities Facilities Districts and 1972 Act Maintenance District since 1990. Services include the development of assessment methodologies and special tax formulas, Engineer's Reports preparation, assessment balloting processes, facilities acquisition services, annual tax /assessment calculations and levy, delinquency monitoring and reporting, and citizen inquiry. Clark Countyg NI, Summerlin Development Speciallmprovement Districts (SIDs). Mr. Cooper is currently District Engineer for Special Improvement District No. 132 (Village 15A 118 for the acquisition of $24,000,000 in public improvements within the development area. He was District Engineer for Special Improvement District No. 108 (Summerlin South) from 1997 -98. His responsibilities include development of the Engineer's Report, negotiation of the project limits and eligible improvements with the developer and the County, apportioning the assessments based on the approved methodology, and auditing the $34,000,000 in public improvements for acquisition by the County. San Joaquin County Flood Control and hater Conservation District; Water Investigation Zane No. 2 Water Protection and Development Assessment. Mr. Cooper served as Project Director and co- Assessment Engineer on this successful countywide Proposition 218 benefit assessment for surface and groundwater protection and management. Under the provisions of Proposition 218, it was necessary to develop an assessment formula that reflected the proportional benefit received by each property, and Mr. Cooper worked with District staff and several technical advisory committees to develop the benefit formula and assisted with a series of workshops and Board of Supervisor study sessions and Board meetings. Harris & Associates. Appendix - ProjectTeam Resumes Statement of Qualifications for On -Call Underground Utility Assessment District Services Dennis A. Anderson Deputy Project Manager Mr. Anderson is an Associate at Harris & Associates and has over 19 years of assessment and financial engineering experience consulting to cities, counties and special districts throughout the State of California. Mr. Anderson has assisted agencies with feasibility studies and the analysis of special benefit from various types of improvements in accordance with the requirements of Article XIIID of the California State Constitution (Proposition 218) and the various assessment and special tax acts within the State Codes. He has prepared Engineer's Reports and Special Tax Rate and Method of Apportionments, and Boundary Maps and Assessment Diagrams, and has assisted with presentations to agency boards and property owners, the preparation and mailing of notices and ballots, and ballot tabulation. He has also managed the annual administration of both bond and maintenance districts, including facility acquisition and reimbursement. Mr. Anderson has been involved in projects relating to all aspects of assessment engineering and special financing proceedings, and his involvement in these projects is summarized as follows: ■ Improvement Assessment Districts, including 1913/1915 Act Districts (29 district formations, 16 Education Undergraduate Studies Affiliations American Public Works Association California Society of Municipal Finance Officers Presentations Southwest Securities Annual investment Seminar, Land - Secured Investment. Seminaz,.March `2007 . APWA Sacramento Chapter Colic nuing Education Program, 2005 APWA Northern California Cjtaptet . .. Continuing Eduqatiori Program, . . Financing Public Projects 2006. CSMFO Channel Islands.Chapter lunch presentation' CurrenN Practices in Special Tax and Assessment: Districts, °September 2066, September 2007 per Prop. 218) • Maintenance and Operation Assessment Districts, including the 1972 Act Landscaping and Lighting District (70 district formations, 54 per Prop. 218) • Mello -Roos Community Facilities Districts (67 district formations) • User Fee Rate Analyses (18 rate analyses, 16 per Prop. 218) Mr. Anderson is an expert in computer software applications relating to researching and developing databases, user - friendly interface development and programming, and GIS /CARD applications. He has created a ballot tabulation program, which automates the tabulation and calculation process, and he has prepared user manuals, conducted training seminars, and has coordinated and trained phone bank personnel. Dennis also has extensive experience in presenting information to City Councils in conjunction with his projects, and conducting training seminars and giving public presentations. In addition, for 7 years Dennis handled all public inquiries relating to special districts for the City of Vista. 01 Harris & Associates. Appendix - Project Team Resumes City of Newport r✓``' (sn'u c S l9 Statement of Qualifications for On-Call Underground Utility Assessment District Services Resume of Dennis A. Anderson (continued) Relevant Experience City of Sierra Madre, Mira Monte Sewer Assessment District and Bonita Avenue /Alegria Avenue SewerAssessment District Dennis Anderson served as Project Manager for the formation of these 1913 Act Assessment Districts to fund sewer improvements. Mr. Anderson prepared the assessment methodology options and assisted with the presentations to the affected property owners. Notices and assessment ballots were prepared and mailed to all affected property owners and Mr. Anderson assisted the City with presenting the Engineer's Reports at the public hearing and tabulating the ballots. City of Poway, Assessment District No. 2001-1 (Old Coach Road Waterline project). Dennis Anderson served as Deputy Project Manager for the formation of an Assessment District to fund the acquisition of water line facilities for 43 properties located in the Old Coach Road area. Benefit methodologies were developed for spreading the cost of the improvements ($615,000), and presentations were made at property owner meetings. The project included a construction audit for facilities acquisition, the preparation of the Engineer's Report, Boundary Map, Assessment Diagram, Assessment Roll and assessment ballots. The project also included the establishment of an overlay Development Impact Fee. City of Tustin, Newport Avenue Extension Feasibility Study. Dennis Anderson served as Project Manager for this project, where Harris & Associates assisted the City of Tustin with the preparation of a feasibility study to analyze the City's options for funding the extension of Newport Avenue and the realignment of the State Route 55 and Edinger Avenue access ramps. The project consisted of a benefit analysis of the proposed improvements to confirm the appropriate level of funding, an analysis of the different funding mechanisms available, and development of methodologies for spreading the costs to benefiting properties. The focus of the project was on creation of either an assessment district or a community facilities special tax district to fund the improvements. Either way, because there were multiple property owners and varied commercial and industrial land uses, a benefit -based methodology was required. Ultimately, a community facilities district was recommended and a preliminary rate and method of apportionment was developed. Phasing options were presented to the City, including splitting the district into separate improvement areas. Clark County, NY, Special Improvement District No. 132 (Village ISA / 18). Mr. Anderson is the Project Manager responsible for the acquisition of $24,000,000 in public improvements within the development area. Prior to the District being formed, he reviewed existing financing agreements, evaluated limits and locations of the discrete facilities to be acquired, developed the assessment methodology to assess the properties, and prepared a policies and procedures manual prepared to guide the developer in providing all the necessary documentation for the audit process. 01 Harris & Assodates. Appendix - Project Team Resumes City @ i S e a v t m @ r k Statement of Qualifications for On-Cal I Underground Utility Assessment District Services Carol J. Hill Sr. Project Analyst As a Project Analyst, Ms. Hill has been responsible for the technical aspects of Public Financing Districts pursuant to the Municipal Improvement Act of 1913, the Landscape and Lighting Act of 1972, Mello -Roos Community Facility Districts, Fire Suppression Assessments, Non -Mello -Roos Special Tax Districts, and Reassessment/Refunding Districts per the 1984 Act. She Education. Information Technology, No thwood University Information Processing, Miami Jacobs Junior College of Business Business Major, Cincinnati Bible College is proficient at compiling district databases, researching and analyzing the different parcel attributes, confirming database accuracy, and ballot tabulation. Her computer and system network skills have been applied to resolve many technical data challenges associated with coordinating project implementation and handling property owner inquiries. In addition she has been involved in the preparation of Assessment Diagrams and Boundary Maps and in using Geographic Information Systems (GIS) as part of the database research effort. Ms. Hill's involvement in the formation of special financing districts can be summarized as follows: • Improvement Assessment Districts, including the 1913 Act (20 district formations per Proposition 218) • Mello -Roos Community Facilities Districts (7 district formations) • Maintenance and Operation Districts (45 district formations per Proposition 218) User Fee Rate Structures (10 rate structure per Proposition 218) Relevant Experience Highlights of her relevant experience include; City of Newport Beach, Utility UndergrouudAssessmentDistricts. Ms. Hill served as Project Analyst for the formation of Assessment District (AD), 69 and AD 99. Her work included creating a database of the district properties, collecting in -field information, verifying existing utility connections and assisting with assessment diagrams. Ms. Hill coordinated the preparation and mailing of the public hearing notice and ballot to all affected property owners (approx. 660 parcels in AD 69, and approx. 245 parcels in AD 99), and tabulation of the ballots that were received. Aker formation of the Districts, Ms. Hill coordinated the Notice of Assessment mailings to all affected property owners. City of Newport Beach, Coordination— Utility Underground Assessment Districts. Ms. Hill assisted the City with property owner coordination for the conversion of private service connections after the mainline undergrounding construction was complete. This was for AD 69 and AD 68, and the conversion process extended over 2 years from the initial AD formations. The services involved working Harris & Associates. Appendix -Project Team Resumes , ice &L7,1 � �'v Statement of Qualifications for on -Call Underground Utility Assessment District Services Resume of Carol J. Hill (continued) closely with the City, coordinating property owner information mailings, maintaining implementation status (includes status of permits and inspections) and researching and incorporating property owner change information over the course of the implementation process. Status lists were shared between all parties at the City and Ms. Hill via the Cities F1`P site so that all parties could have access to the most current information available. City ofMission Viejo, Assessment District 2004 -1 (Overhead Utility Conversion). Ms. Hill served as Project Analyst for the formation of this 5,000 parcel 1913 Act assessment district. This included creating a database of the district properties, collecting in -field information such as proximity to the proposed undergrounding project and providing assessment diagrams via GIS, coordinating the preparation and mailing of the public hearing notices and ballots to all affected property owners, and the tabulation of the ballots that were received using a semi - automated computer program utilizing bar - coding equipment. City of Tiburon, Lyford Cove and Del Mar Utility Underground Assessment Districts. Ms. Hill served as Project Analyst for the formation of both these Assessment Districts, which entailed creating a database of the district properties, assisting with assessment diagrams, coordinating the preparation and mailing of the public hearing notices and ballots to all affected property owners (220 parcels in Lyford Cove, and 200 parcels in Del Mar), and tabulating the ballots that were received. After the Districts were formed, Ms. Hill coordinated the Notice of Assessment mailings to all affected property owners. City of Santa Clarita, Open Space Preservation District Ms. Hill served as Project Analyst for the establishment process for a citywide Open Space Preservation Assessment district under authority of the 1972 Act and in compliance with Proposition 218. This included using the City's Geographic Information System (GIS) as a tool in researching and analyzing the different parcel attributes and incorporating the recommended assessment methodology into the parcel database. Ms. Hill coordinated the preparation and mailing of 51,500 notices and ballots and tabulating the 15,000 ballots that were returned. Harris & Assodates. Appendix- Project Team Resumes F �2 1 a X � Statement of Qualifications for On -Call Underground Utility Assessment District Services David Seevers, PE Construction Management Lead Mr. Seevers has 33 years of program and construction management experience in the public and private sector. He has managed design and construction of city capital improvement programs, and has been responsible for managing engineering design, architectural -1 . di Education 13S,:Givil Eitgit}eering. AS, Surveying Registration Civil Engineer, CA services, pavement management, sped unprovement strrcts, and construction management groups. During construction phases, Mr. Seevers has been responsible for master schedule development, analysis of construction schedules utilizing Primavera P3 Project Planner, Claims Review and performed schedule impact analysis. Mr. Seevers manages the construction management operation in Southern California, and his representative projects include: City of Oxnard' Headworks & Redwood Trunk Sewer Projects. Project Director providing construction management and inspection services on this project which involves the installation of a trunk sewer using micro-tunneling and open -cut methods. City San Clemente, El Camino Real Rehabilitation and Revitalization. Project Director providing full construction management, inspection and public relations services. The project includes construction of "Bulb -Out" curb sections at the existing intersections, reconstruction of the existing sidewalks with new interlocking concrete pavers, reconstruction of a block and a half of the existing roadway pavement section, upgrading handicap ramps and driveway approaches, traffic signal replacement, installation of new pedestrian walkway lights, tree lighting, crosswalk flasher system, signal video detection, and new interlocking concrete paver crosswalks. City of Riverside, Civil Engineering and Construction Services for various Capital Improvement Projects. Project Director providing civil engineering technical services including, but not limited to construction management, inspection, and contract administration for various city projects including street improvement, street lights, traffic signals, sewer and storm drains, grading and general construction inspection and construction management services. Riverside County Flood Control and Water Conservation District, On -Call Construction Inspection Services. Project Director. Providing on -call construction inspection services, as assigned in support of the RCFC and WCD contract administration section for flood control facilities (both public works contracts and developer contracts) at various and multiple locations to insure compliance with RCFC and WCD Standards and Specifications. City of Garden Grove, Permit Inspection for Multiple Developments. Project Director for the inspection of private development /encroachment permit work. Mr. Seevers was responsible for making sure the day to day activities of Harris staff met or exceeded the City's expectations. City of Los Angeles, Santa Monica Boulevard Transit Parkway Project. Mr. Seevers provided biddability / constructability review and master schedule review services for the Santa Monica Blvd. EI Harris & Associates. Appendix- Project Team Resumes Statement of Qualifications for On -Call Underground Utility Assessment District Services Resume of David Seevers, PE (continued) Transit Parkway Project. This $34 million project involved the reconstruction of the existing "big" and "little" Santa Monica Boulevards into a tree lined multi lane central throughway with access roads serving side streets on both sides between the City of Beverly Hills and the 405 Freeway in the City of Los Angeles. The project also included constructing additional lanes to the north and southbound on -ramps on the 405 Freeway at Santa Monica Boulevard. City ofPttmo Beach, 4th St /Hury 101 Improvements - Phase IL Project Director for this $1 million improvements to the 4th Street Interchange over the 101 Freeway. The project involved coordination with Caltrans, the City, and the local utility companies. City of Lancaster, Avenue Hlnterchange. Construction Manager responsible for the oversight of this $6 million widening of Avenue H from 20th Street West to 25th Street West which included widening the overcrossing at SR 14 and modifying the on -and off ramps, widening the Amargosa Channel Bridge, construction of new street improvements, reconstruction of existing street improvements, installation of drainage facilities, and installation of traffic signals and street lighting. The project was partially federally funded and required compliance with current Caltrans Local Programs Procedures Manual: Los Angeles Department of Public Works, Alameda Street Project. Project Manager. Mr. Seevers provided scheduling and claims analysis to the Department for three major projects in support of the Alameda Transportation Corridor project. He was responsible for evaluating claims and developing recommendations for the Department's Resident Engineers. City of Las Vegas, NV, I -15 Flood Control Channel Projects. Project Manager. Mr. Seevers was responsible for the full service construction management team for this $35 million, two year major flood control project. The project included significant NDOT interface and extensive work within NDOT right -of -way. This project consisted of approximately 2,250 meters of multiple barrel reinforced box culvert placed along the I -15 freeway corridor, tying into existing reinforced box culverts at the south and north ends of the project. Lateral construction consisted of approximately 3,320 meters of pre -cast reinforced box culverts. Clark County, NV, I- -215 Beltway, Section 7B, 8 d-9, Drainage Facilities. Project/Construction Manager. This $56 million project consisted of the construction of major drainage facilities, interim frontage roads and partial highway along a 6.4 -mile alignment of the future Beltway around the valley. The drainage facilities accounted for $24 million of the project. Drainage improvements included the installation of cast -in -place box culverts ranging in size from 10'x10' to 23'x10' in lengths from 500' to 2800', reinforced, concrete pipe from 18" to 96 ", trapezoidal channels, rectangular channels and transition structures. Southern Nevada WaterAuthority, Southern Nevada Water System Phase II Improvements. Project Manager. Mr. Seevers was in charge of reviewing the contractor's claims and the Authority's construction manager's position regarding the claims. The project consisted of the construction of facilities to transport domestic water from the treatment plant to existing distribution facilities. Harris provided claims analysis for the project. Harris & Associates. Appendix- Project Team Resumes 11; _ $ 6 a v me g Ei 6 Statement of Qualifications for On -Call Underground Utility Assessment District Services Eric Schlichter Construction Inspector Mr. Schlichter has 20 years experience providing lead inspection, public relations, and office administrative services on major projects in the Southern California region including roadways, public infrastructure and buildings, and highway and bridge construction projects. He is very experienced in the oversight of numerous operations on large project sites. He has been the front man and point of contact for all public relations issues on projects for the Cities of Laguna Hills and Yorba Linda. City of Yorba Linda, Barstanchury Road Water and Sewer. Construction Inspector for the construction of a 9,000 LF 16" concrete mortar lined and coated water line and 10,000 LF 12" to 18" vitrified clay pipe sewer project on Bastanchury Road in Yorba Linda.. Excavation depth was to 22' feet for the sewer line with caving issues a constant problem. Mr. Schlichter emphasized traffic control per the WATCH manual,i,and resolved all public relations issues arising from the project. certifications ICBO.Reinforced Concrete Special. Inspector ICBQ Structural Masonry Special Insp&toi ACI Certified Grade I Nuclear Gauge Operator (Traxler and.CPN) Caltrans Test Methods: #231 #216 . #375 #533' . #532' #540 #543.:::. City of Yorba Linda, FY200"7Annual Overlay and Slurry Seal Inspector. The project consisted of two separate PS &E construction documents to improve an area covering approximately one- seventh of the total City area. The primary focus was on the residential streets, collector streets and low volume arterial streets. The project consists of crack sealing and restriping and a combination of either thin pavement overlays or slurry seals. The recommended slurry seal streets and streets to receive an AC overlay were clearly delineated on a street quantity list and plan view map exhibits. Typical street sections were prepared for the various resurfacing. conditions and detailed the roadway widths, overlay depth(s) and edge grinding details. A street list also dearly listed an inventory of all quantities. City of San Clemente, F1 Camino Real Rehabilitation and Revitalization. Construction Inspector provided full construction management, inspection and public relations services. The project included construction of "Bulb -Out" curb sections at the existing intersections, reconstruction of existing sidewalks with new interlocking concrete pavers, reconstruction of a block and a half of the existing roadway pavement section, upgrading handicap. ramps and driveway approaches, traffic signal replacement, installation of new pedestrian walkway lights, tree lighting, crosswalk. flasher system, signal video detection, and new interlocking concrete paver crosswalks. City of Yorba Linda, Black Gold Golf Course 17th Fairway Reconstruction. Construction Inspector. This project was part of a large housing development in Yorba Linda that abuts the City's golf course. To construct several of the homes, the developer excavated half of the 17th fairway to complete the necessary soils work and raised the house elevation approximately 30 feet. Mr. Schlichter was responsible for inspecting the construction with respect to the City's interests, including traffic control, dust control, public safety, impact on golfers, speed of construction. MI Harris & Associates. Appendix - Project Team Resumes City 2 Statement of Qualifications for On -Call Underground Utility Assessment District Services John Johnson Construction Inspector Mr. Johnson has more than 30 years of experience in the construction and inspection field. He has performed inspection services on numerous roadway, public building projects, infrastructure utilities, and civic parks. Education AS, Aiclu'tecture with a Minor in' Geology certification Building Trades Certificate Mr. Johnson's roadway and utility experience includes the Harbor Freeway widening project and various freeway construction projects on I -5, I -10, and I -210, all in Caltrans District 7. He has provided inspection for roadway and paving, striping, grading, soundwalls, drainage systems, utility relocation, barrier rail, on- and off -ramp realignments, landscaping, and electrical work. City of Tustin, Undergrounding of Communication Cable, Jamboree at 1-5. Construction Inspector. As part of our on call construction inspection services contract, Mr. Johnson provided coordination for the City with communications cable on -site representative, traffic control, observation of work in progress, and backfill and repair of subgrade and asphalt paving. City of Newport Beach, Balboa Boulevard Vllage Improvements, Phase I d- 11. Senior Construction Inspector responsible for inspection services for the Balboa Village Improvements, which included street and parking lot rehabilitation, sidewalk and plaza area enhancement, sewer, water, storm drains, installation of 840 feet of 8- and 10 -inch diameter water line, decorative streetlight systems, alley reconstruction, an odor control system for underground sources of methane, restroom demolition and construction, street furniture installation, park improvements, landscaping and irrigation systems, and a new landmark tower. City of Newport Beach, Un&tgrounding of Utilities, Peninsula Phase L Construction Inspector responsible for the undergrounding of all overhead utilities, Edison, telephone and TV cable systems, liaison for City, (change in field conditions), coordinated with public utility field representatives to ensure cooperation of utilities undergrounded and agreement of best possible joint trenching, including existing utilities. City of Cypress, Ball Road Improvements / Walker Street Rehabilitation. Construction Inspector for the Ball Road Improvements and Walker Street Reconstruction which addressed the construction of median islands, planting, traffic signal modifications and paving. These projects both received Federal funds and Harris helped the City obtain the proper funding and labor compliance documents. Both projects were completed on -time and within budget. Leisure Village Association, Camarillo, Street Rehabilitation Program (FY03 -04). Construction Inspector. This project includes pavement overlays and slurry seals with selected pavement repair areas. Our team is providing full -time construction inspection, conducting field investigations and preparing contract bid documents for the roadway segments identified for rehabilitation in the Association's Pavement Management System (PMS) report dated July 2002 prepared by Harris & Associates. 0 Hams & Associates. Appendix- Project Team Resumes N7, Statement of Qualifications for On -Call Underground Utility.Assessment District Services Tom Reese Construction Inspector Mr. Reese has more than 25 years of construction experience. His experience includes road reconstruction and landscaping, water tanks, sewer, water, storm drains, concrete structures, septic tanks, treatment plants, and lift stations. City of Riverside, Civil Engineering and Construction Services for Various Cap ital Improvement Projects. Construction Inspector providing civil engineering technical services including, but not limited to construction management, inspection, and contract administration for various city projects including street improvement, street lights, traffic signals, sewer and storm drains, grading and general construction inspection and construction management services. City of Oxnard, Headworks & Redwood Trunk Sewer Projects. Construction Inspector provided construction management and inspection services on this project which involved the installation of a trunk sewer using micro - tunneling and open -cut methods. The project -also modified a pump station and installed a new drainage system. Subcontractor (Self - 'Employed). Installation of sewer and storm drains. The rehabilitation of residential and commercial buildings. This includes framing, drywall installation, plumbing, electrical, curb installation, and gutters. Safeworks, Inc:, Senior Inspector (Encino, CA). Reading and interpreting plans and specifications for sewer systems, treatment plants, water lines, lift stations, storm drains and structures. Road construction which included curb and gutter reconstruction, fine grading, landscaping and all relative street work. Monad Construction, Project Manager (Westlake, CA). In charge of bidding on public works jobs as well as on -site manager. These projects included sewer, water, storm drains. As Project Manager Mr. Reese was also responsible for road reconstruction and landscaping, water tanks, septic tanks, treatment plants and lift stations. Los Angeles County Public Works, Senior Construction Inspector (Alhambra, CA). Responsible for all aspects of public works projects in the Capital Projects Division which included reading and interpreting plans and specifications for sewer, water, storm drain systems, concrete structures, road reconstruction and landscaping. In addition to the above duties were the training of new inspectors, supervising of work crews and auxiliary employees, overseeing other jobs, and writing evaluations. MI Hams & Associates. Appendix - ProjectTeam Resumes PROFESSIONAL SERVICES AGREEMENT WITH WILLDAN GROUP, INC. FOR ON -CALL UNDERGROUND UTILITY ASSESSMENT DISTRICT, ENGINEERING, AND INSPECTION SERVICES THIS AGREEMENT is made and entered into as of this day of , 2008, by and between the CITY OF NEWPORT BEACH, a Municipal Corporation ( "City"), and Willdan Group, Inc., a California corporation whose address is 2401 East Katella Avenue, Suite 450, Anaheim, California 92806 ( "Consultant'), and is made with reference to the following: RECITALS A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City has a need for on -call assistance for Underground Utility Assessment District, Engineering, and Inspection Services. C. City desires to engage Consultant to perform on -call underground utility assessment district, engineering and inspection services throughout the City on an as need basis ( "Contract "). D. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement. E. The principal member of Consultant for purposes of Contract shall be Lisa Penna, P.E. F. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to retain Consultant to render professional services under the terms and conditions set forth in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned Parties as follows: 1. TERM The term of this Agreement shall commence on the above written date, and shall terminate on the 30th day of June, 2012, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED Consultant shall provide "On -Call" Underground Utility Assessment District, Engineering, and Inspection services as described in the Statement of Qualifications attached as Exhibit "A." Upon verbal or written request from the Contract Administrator, Consultant shall provide a letter proposal for services requested by the City (hereinafter referred to as the "Letter Proposal "). The Letter Proposal shall include the following: A. A detailed description of the services to be provided; B. The position of each person to be assigned to perform the services, and the name of the individuals to be assigned, if available; C. The estimated number of hours and cost to complete the services; and D. The time needed to finish the specific project. No services shall be provided until the Contract Administrator has provided written acceptance of the Letter Proposal. Once authorized to proceed, Consultant shall diligently perform the duties in the approved Letter Proposal. 3. TIME OF PERFORMANCE Time is of the essence in the performance of services under this Agreement and the services shall be performed to completion in a diligent and timely manner. The failure by Consultant to perform the services in a diligent and timely manner may result in termination of this Agreement by City. Notwithstanding the foregoing, Consultant shall not be responsible for delays due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the services to be provided for the Contract, each party hereby agrees to provide notice to the other party so that all delays can be addressed. 3.1 Consultant shall submit all requests for extensions of time for performance in writing to the Contract Administrator not later than ten (10) calendar days after the start of the condition that purportedly causes a delay. The Contract Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays that are beyond Consultant's control. 3.2 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances, by telephone, fax, hand - delivery or mail. 1. 4. COMPENSATION TO CONSULTANT City shall pay Consultant for the services on a time and expense not -to- exceed basis, in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit "B" and incorporated herein by reference. No rate changes shall be made during the term of this Agreement without the prior written approval of the City. Consultant's compensation for services performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed the fees identified in the Letter Proposal, as approved by the Contract Administrator. Any Letter Proposal that sets forth fees in excess of Fifty Thousand Dollars and No Cents ($50,000.00) shall require a separate Professional Service Agreement approved by per Council Policy F -14. 4.1 Consultant shall submit monthly invoices to City describing the work performed the preceding month. Consultant's bills shall include the name of the person and/or classification of employee who performed the work, a brief description of the services performed and /or the specific task in the letter proposal to which it relates, the date the services were performed, the number of hours spent on all work billed on an hourly basis, and a description of any reimbursable expenditures. City shall pay Consultant no later than thirty (30) days after approval of the monthly invoice by City staff. 4.2 City shall reimburse Consultant only for those costs or expenses specifically approved in the Letter Proposal. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Consultant: A. The actual costs of subconsultants for performance of any of the services that Consultant agrees to render pursuant to this Agreement and the Letter Proposal, which have been approved in advance by City and awarded in accordance with this Agreement. B. Approved reproduction charges. C. Actual costs and/or other costs and/or payments specifically authorized in advance.in writing and incurred by Consultant in the performance of this Agreement. 4.3 Consultant shall not receive any compensation for Extra Work without the prior written authorization of City. As used herein, "Extra Work" means any work that is determined by City to be necessary for the proper completion of the Contract, but which is not included within the Letter Proposal and which the parties did not reasonably anticipate would be 3 necessary. Compensation for any authorized Extra Work shall be paid in accordance with the Schedule of Billing Rates set forth in Exhibit B. 5. CONTRACT MANAGER Consultant shall designate a Contract Manager, who shall coordinate all phases of the Contract. This Contract Manager shall be available to City at all reasonable times during the Agreement term. Consultant has designated Lisa Penna to be its Contract Manager. Consultant shall not remove or reassign the Contract Manager or any personnel listed in Exhibit A or assign any new or replacement personnel to the Contract without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to the removal or assignment of non -key personnel. Consultant, at the sole discretion of City, shall remove from the Contract any of its personnel assigned to the performance of services upon written request of City. Consultant warrants that it will continuously furnish the necessary personnel to complete the Contract on a timely basis as contemplated by this Agreement. 6. ADMINISTRATION This Agreement will be administered by the Public Works Department. Michael J. Sinacori, P.E. shall be the Contract Administrator and shall have the authority to act for City under this Agreement. The Contract Administrator or his /her authorized representative shall represent City in all matters pertaining to the services to be rendered pursuant to this Agreement. 7. CITY'S RESPONSIBILITIES In order to assist Consultant in the execution of its responsibilities under this Agreement, City agrees to, where applicable: A. Provide access to, and upon request of Consultant, one copy of all existing relevant information on file at City. City will provide all such materials in a timely manner so as not to cause delays in Consultant's work schedule. B. Provide usable life of facilities criteria and information with regards to new facilities or facilities to be rehabilitated. 8. STANDARD OF CARE 8.1 All of the services shall be performed by Consultant or under Consultant's supervision.. Consultant represents that it possesses the professional and technical personnel required to perform the services required by this 4 Agreement, and that it will perform all services in a manner commensurate with community professional standards. All services shall be performed by qualified and experienced personnel who are not employed by City, nor have any contractual relationship with City. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this Agreement and all applicable federal, state and local laws and the professional standard of care. 8.2 Consultant represents and warrants to City that it has or shall obtain all licenses, permits, qualifications, insurance and approvals of whatsoever nature that are legally required of Consultant to practice its profession. Consultant further represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any and all licenses, permits, insurance and other approvals that are legally required of Consultant to practice its profession. Consultant shall maintain a City of Newport Beach business license during the term of this Agreement. 8.3 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, or acts of God, or the failure of City to furnish timely information or to approve or disapprove Consultant's work promptly, or delay or faulty performance by City, contractors, or governmental agencies. 9. HOLD HARMLESS To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers and employees (collectively, the "Indemnified Parties) from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims "), which may arise from or in any manner relate (directly or indirectly) to the negligence, recklessness, or willful misconduct of the Consultant or the acts or omissions of its principals, officers, agents, employees, vendors, suppliers, consultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable or any or all of them. Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the Indemnified Parties from any Claim arising from the sole negligence, active negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorney's fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Consultant. 10. INDEPENDENT CONTRACTOR It is understood that City retains Consultant on an independent contractor basis and Consultant is not an agent or employee of City. The manner and means of conducting the work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed to constitute approval for Consultant or any of Consultant's employees or agents, to be the agents or employees of City. Consultant shall have the responsibility for and control over the means of performing the work, provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Consultant as to the details of the performance or to exercise a measure of control over Consultant shall mean only that Consultant shall follow the desires of City with respect to the results of the services. 11. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Contract Administrator and any other agencies that may have jurisdiction or interest in the work to be performed. City agrees to cooperate with the Consultant on the Contract. 12. CITY POLICY Consultant shall discuss and review all matters relating to policy and project direction with City's Contract Administrator in advance of all critical decision points in order to ensure the Contract proceeds in a manner consistent with City goals and policies. 13. . PROGRESS Consultant is responsible for keeping the Contract Administrator and /or his /her duly authorized designee informed on a regular basis regarding the status and progress of the work, activities performed and planned, and any meetings that have been scheduled or are desired. 14. INSURANCE Without limiting Consultant's indemnification of City, and prior to commencement of work. Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, a policy or policies of liability insurance of the type and amounts described below and in a form satisfactory to City. R A. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Insurance certificates must be approved by City's Risk Manager prior to commencement of performance or issuance of any permit. Current certification of insurance shall be kept on file with City's at all times during the term of this Agreement. B. Signature. A person authorized by the insurer to bind coverage on its behalf shall sign certification of all required policies. C. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. D. Coverage Requirements. 1. Workers' Compensation Coverage. Consultant shall maintain Workers' Compensation Insurance and Employer's Liability Insurance for his or her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California for all of the subcontractor's employees. Any notice of cancellation or non - renewal of all Workers' Compensation policies must be received by City at least thirty (30) calendar days (10 calendar days written notice of non- payment of premium) prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City. 2. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, contractual liability. If commercial general liability insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement, or the general aggregate limit shall be at least twice the required occurrence limit. 7 3. Automobile Liability Coverage. Consultant shall maintain automobile insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with work to be performed under this Agreement, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit for each occurrence. 4. Professional Errors and Omissions Insurance. Consultant shall maintain professional errors and omissions insurance, which covers the services to be performed in connection with this Agreement in the minimum amount of one million dollars ($1,000,000). E. Endorsements. Each general liability and automobile liability insurance policy shall be endorsed with the following specific language: 1. The City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the Consultant. 2. This policy shall be considered primary insurance as respects to City, its elected or appointed officers, officials, employees, agents and volunteers as respects to all claims, losses, or liability arising directly or indirectly from the Consultant's operations or services provided to City. Any insurance maintained by City, including any self- insured retention City may have, shall be considered excess insurance only and not contributory with the insurance provided hereunder. 3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 4. The insurer waives all rights of subrogation against City, its elected or appointed officers, officials, employees, agents and volunteers. 5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. 6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits, by either party except after thirty (30) calendar days (10 calendar days 91 written notice of non - payment of premium) written notice has been received by City. F. Timely Notice of Claims. Consultant shall give City prompt and timely notice of claim made or suit instituted arising out of or resulting from Consultant's performance under this Agreement. G. Additional Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. 15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS Except as specifically authorized under this Agreement, the services to be provided under this Agreement shall not be assigned, transferred contracted or subcontracted out without the prior written approval of City. Any of the following shall be construed as an assignment: The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or joint- venture or syndicate or cotenancy, which shall result in changing the control of Consultant. Control means fifty percent (50 %) or more of the voting power, or twenty-five percent (25 %) or more of the assets of the corporation, partnership or joint- venture. 16. SUBCONTRACTING The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express written consent of City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of City. 17. OWNERSHIP OF DOCUMENTS Each and every report, draft, map, record, plan, document and other writing produced (hereinafter "Documents "), prepared or caused to be prepared by Consultant, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Consultant shall, at Consultant's expense, provide such Documents to City upon written request. Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for 0 reuse by City or others on any other project. Any use of completed documents for other projects and any use of incomplete documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived against Consultant and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. 18. COMPUTER DELIVERABLES CADD data delivered to City shall include the professional stamp of the engineer or architect in charge of or responsible for the work. City agrees that Consultant shall not be liable for claims, liabilities or losses arising out of, or connected with (a) the modification or misuse by City, or anyone authorized by City, of CADD data; (b) the decline of accuracy or readability of CADD data due to inappropriate storage conditions or duration; or (c) any use by City, or anyone authorized by City, of CADD data for additions to this Project, for the completion of this Project by others, or for any other Project, excepting only such use as is authorized, in writing, by Consultant. By acceptance of CADD data, City agrees to indemnify Consultant for damages and liability resulting from the modification or misuse of such CADD data. All original drawings shall be submitted to City in the version of AutoCAD used by City in ".dwg" file format on a CD, and should comply with the City's digital submission requirements for Improvement Plans. The City will provide AutoCAD file of City Title Sheets. All written documents shall be transmitted to City in the Citys latest adopted version of Microsoft Word and Excel. 19. CONFIDENTIALITY All Documents, including drafts, preliminary drawings or plans, notes and communications that result from the services in this Agreement, shall be kept confidential unless City authorizes the release of information. 20. OPINION OF COST Any opinion of the construction cost prepared by Consultant represents his judgment as a design professional and is supplied for the general guidance of .City. Since Consultant has no control over the cost of labor and material, or over competitive bidding or market conditions, Consultant does not guarantee the accuracy of such opinions as compared to contractor bids or actual cost to City. 21. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and 10 accurate records with respect to the costs incurred under this Agreement and any services, expenditures and disbursements charged to City, for a minimum period of three (3) years, or for any longer period required bylaw, from the date of final payment to Consultant to this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City to examine, audit and make transcripts or copies of such records during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 22. WITHHOLDINGS City may withhold payment of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue work as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or his designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the time period, from the date of withholding of any amounts found to have been improperly withheld. 23. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than what would have resulted if there were not errors or omissions in the work accomplished by Consultant, the additional design, construction and /or restoration expense shall be borne by Consultant. Nothing in this paragraph is intended to limit City's rights under any other sections of this Agreement. 24. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other Consultants in connection with the Contract. 25. CONFLICTS OF INTEREST The Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act "), which (1) requires such persons to disclose any financial interest that may foreseeably be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for termination of 11 this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. 26. NOTICES All notices, demands, requests or approvals to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first -class mail, addressed as hereinafter provided. All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Michael J. Sinacori, P.E. Public Works Department City of Newport Beach 3300 Newport Boulevard Newport Beach, CA, 92658 -8915 Phone: 949 - 644 -3342 Fax: 949 - 644 -3318 All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at: Willdan Group, Inc. 2401 E. Katella Avenue, Suite 450 Anaheim, CA 92806 Phone: (714) 978 -8200 Fax: (714) 978 -8299 27. TERMINATION In the event that either party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) calendar days, or if more than two (2) calendar days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) calendar days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure such default, the non - defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. Notwithstanding the above provision, City shall have the right, at its sole discretion and without cause, of terminating this Agreement at any time by giving seven (7) calendar days' prior written notice to Consultant. In the event of termination under this Section, City shall pay Consultant for services 12 satisfactorily performed and costs incurred up to the effective date of termination for which Consultant has not been previously paid. On the effective date of termination, Consultant shall deliver to City all reports and other information developed or accumulated in the performance of this Agreement, whether in draft or final form. 28. COMPLIANCE WITH ALL LAWS Consultant shall at its own cost and expense comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. In addition, all work prepared by Consultant shall conform to applicable City, county, state and federal laws, regulations and permit requirements and be subject to approval of the Contract Administrator and City. 29. WAIVER A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 30. INTEGRATED CONTRACT This Agreement represents the full and complete understanding of every kind or nature whatsoever between the Parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. 31. CONFLICTS OR INCONSISTENCIES In the event there are any conflicts or inconsistencies between this Agreement and the Scope of Services or any other attachments attached hereto, the terms of this Agreement shall govern. 32. AMENDMENTS This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. 33. SEVERABILITY If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 13 34. INTERPRETATION The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 35. CONTROLLING LAW AND VENUE The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange. 36. EQUAL OPPORTUNITY EMPLOYMENT Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the day and year first written above. APPROVED AS TO FO By: Aaron C. Harp, Assistant City Attorney for the City of Newport Beach ATTEST: By: LaVonne Harkless, City Clerk CITY OF NEWPORT BEACH A Municipal Corporation Edward D. Selich, Mayor for the City of Newport Beach CONSULTANT: (Corporate Officer) Title: Print Name: (Financial Officer) Print Name: Attachments: Exhibit A — Statement of Qualifications Exhibit B — Schedule of Billing Rates f:luserslpbMsharedlagreementslfy 07 -Otibn -call serviceslwilldan- munifinancial -ad on-calhdoc I Proposal to the City of Newport .Beach On -Call -Underground Utility Assessment District Services January 8, 2008 goo 7j n w n 1 n _ - � I - �! »._m c.J � n...:. ....+..i r,. -nom. .. �. /' X,.L •�' 2.,1t.e4ia'�z.:Lnm'- u'r� -... � .... .. - 2401-E. Kate IIa Avenue, Suite 4A0 Anaheim, CA 92806 (714) 978 -8200 www.willdan:com J www.muni.com s MuniFinancial Serving WI L b DAN MuniFinancial January 8, 2008 Ms. Iris Lee, P.E., T.E. Senior Civil Engineer City of Newport Beach 3300 Newport Boulevard Newport Beach, California 92658 -8915 Re: Willdan-MuniFinancial's Statement of Qualifications for On -Call Underground Utility Assessment District Services Dear Ms. Lee: ' Willdan- MuniFinancial is pleased to submit this Statement of Qualifications (SOQ) to provide financial consulting and construction services to the City of Newport Beach for the On -Call Underground Utility Assessment District. We are ideally suited to support agency staff for the following reasons: • Longevity: 42 years of municipal service, including professional engineering and financial consulting services to numerous Orange County cities, including: Irvine, Lake Forest, Fountain Valley, Laguna Hills, Mission Viejo, Laguna Beach, Tustin, Newport Beach, Brea, Yorba Linda, Anaheim and Huntington Beach. • Depth of Experience: We are an industry leader in special district formation and administration — and we pride ourselves on the collaborative spirit with which we approach our engagements. ' Experienced Project Team: With our expertise, we can provide a comprehensive approach to your project. Our proposed services can be accomplished in a reasonable time period with an exceptional level of service. • Extension of Client Staff. We pride ourselves on working as agency staff. Many of our personnel have served as public agency staff in the past and are fully appreciative of the needs, difficulties and methods of operations that most agencies face when attempting to complete projects. We believe this allows us to be more responsive and provide better service than our competitors. We are excited about this opportunity to provide the City of Newport Beach with the excellent service for which Willdan- MuniFinancial are known. If you have any questions regarding the attached SOQ, please do not hesitate to contact Mr. Chris Fisher, Principal Consultant, at 951 -587 -3582 or chrisf @muni.com or Lisa Penna, P.E. at 714 - 978 -8200 or loenna @willdan.com. Sincerely, W ILLDAN -MUN IFINANCIAL Lisa M. Penna, P.E. Senior Vice President 2401 E. Katella Avenue ♦ Suite 450 ♦ Anaheim, CA 92806 4 714- 978.8200 ♦ 714 - 978 -8299 City of Newport Beach On -Call Underground Utility Assessment District Services Table of Contents FirmBackground ...................................................................... ..............................1 LocalStaffing ........................................................................... ............................... 6 Advance Notice Requirement .................................................. ............................... 7 TeamMember Resumes .......................................................... ............................... 7 Related Projects and References .............................................. .............................15 Description of Services ............................................................ .............................22 FeeSchedule .......................................................................... ............................... 27 w / V V ILLEIAN Page i ��JJW��// Serving Public Agencies MuniFinancial City of Newport Beach On -Call Underground Utility Assessment District Services Firm Background Willdan, MuniFinancial, Arroyo Geotechnical, American Homeland Solutions, and Willdan Resource Solutions comprise the five - company public service corporation that has grown from the 1964 establishment of Willdan Engineering, known today as WILLDAN Group, Inc. This group of companies provides financial and economic consulting;.civil and structural engineering; planning, geology, and geotechnical engineering; environmental health and safety engineering and construction; plus security consulting services for public sector clients throughout California and across the nation. About Willdan Willdan is among the largest full- service civil engineering and planning firths in the western United States. The firm has consistently been an industry leader in providing all aspects of municipal and infrastructure engineering, public works contracting, public financing, planning, building and safety, and construction management. Currently we are ranked 136 on the Engineering News Record list of the Top 500 Engineering firms. Since 1964, Willdan has helped revolutionize the way consulting services are provided by networking our offices. Our regional and satellite offices are strategically located to offer local, focused service to the varied demographics of our public agency customers. Willdan's organization enables staff to efficiently communicate individual project challenges and goals companywide, thereby utilizing all of Willdan's resources to deliver the highest quality and most cost - effective product. Willdan understands the unique nature of public agency needs and issues. In addition to having many of our staff having served in management positions at public agencies prior to joining Willdan, we have numerous assignments with over 60% of the cities and counties in California for building officials, city engineers, planning directors, traffic engineers, and other public agency staff members. This with our depth of experience, expertise, knowledge and resources, Willdan is able to offer practical solutions that are timely and cost effective, and that meet the needs of individual communities. The diversity of our staffs' experience is an added value of our professional services. About MuniFinancial MuniFinancial was established June 15, 1988 and has the largest special district formation and administration practice in the nation. We are also known as the pre - eminent municipal disclosure firm, and a major provider of arbitrage rebate services. Our clients include cities, counties, state agencies, port authorities, housing agencies, special districts and school districts in 38 states. Our staff of over 70 professionals acts as an extension of Agency staff, providing such services as: • Financial studies to identify funding sources or to determine optimal utility rates, standby charges and cost of services; • Municipal disclosure reports preparation and dissemination; • Arbitrage rebate calculations; • Economic studies, such as fiscal analyses of new development, annexation and incorporation studies and development impact fees; • Administration of special taxes, assessments, standby charges and utility rates; and • District formation services for capital project assessment/local improvement districts, community facilities districts, landscaping and lighting districts, and special taxes. WILLDAN Pagel Serving Public Agencies MuniFinan da- I City of Newport Beach On -Call Underground Utility Assessment District Services MuniFSnancial's success is based on a corporate philosophy of personal service. We provide support throughout the year — and for years after. Clients can be assured that we can be reached should any questions or issues arise. We serve as an extension of our clients' staff, augmenting existing personnel by providing specialized expertise. In support of this, MuniFinancial staff members regularly write articles and conduct presentations for local, state and national organizations. We hold client workshops, and conduct onsite training throughout the year to assist clients in keeping abreast of the latest developments, while helping new Agency staff understand our services. MuniFinancial focuses on the following client base: ✓ State Agencies ✓ Counties ✓ Cities ✓ School Districts ✓ Special Districts Proposition 218 Benefit Analysis • Community Services Districts • Recreation and Park Districts Fire Suppression Districts • Water Districts Bridge & Thoroughfare Districts • Vector Control Districts FINANCIAL CONSULTING SERVICES DIVISION MuniFinancial has been built on deep, continuing relationships with local government department staff. With hundreds of ongoing client relationships in finance, engineering and other services, we have been consistently called upon to assist staff with a range of special projects. In response to this need, the Financial Consulting Services Division was created. Our work incorporates excellent public communication strategies and skills. As voter approval becomes the norm for revenue measures, we offer expertise in communicating persuasive information to the targeted group, whether developers, land owners or the general electorate. We provide clearly written report summaries, on -point public presentations and strong meeting facilitation skills. The table below provides an overview of the services provided by the Financial Consulting Services Division. Development hirrastructure Development Impact &, Utility Connection Fees Financing Infrastructure & Public Facilities Financing for Capital Facilities Plans Real Estate Market Analysis & Development Capital Improvement Plans Forecasts Formation Special District Community Facilities Districts, including Proposition 218 Benefit Analysis Special Tax Analysis Landscaping and Lighting Act of 1972 Fire Suppression Districts Benefit Assessment Act of 1982 Bridge & Thoroughfare Districts 1913/1915 Act Bonded Assessment Districts Refunding Bond Analysis & Reporting Construction Acquisition Services Notice & Ballot Preparation & Mailing WILLDAN Page z Serving Public Agencies MuniFinancial City of Newport Beach On -Call Underground Utility Assessment District Services Fees and Rate User Fee Analysis Studies Utility Rate Modeling Cost Allocation Studies Budget Planning Economic and Fiscal Policy Analysis LAFCO Annexation, Consolidation, or New Financial Modeling, Budget Analysis, & Governmental Agency Formation Studies Feasibility Studies Fiscal Impact Analysis of Projects, Plans, & Economic Development & Economic Policies Impact Studies COMMUNITY FACILITIES & ASSESSMENT DISTRICTS MuniFinancial has successfully participated as special tax consultant and in the role of assessment engineer in diverse consultant teams for more than 600 districts in 100 -plus municipalities. These projects involve district formations, consolidations, annexations, workouts, refundings, parity bond issues and other special projects. As consultants who not only perform formation services but also district administration, construction acquisition, delinquency management, disclosure services and arbitrage rebate calculations, MuniFinancial is able to bring a long -term perspective to the challenges facing local agency financing. Community Facilities Districts The Mello -Roos Community Facilities Act of 1982 authorizes formation of community facilities districts (CFDs) to finance various public facilities through the levy of special taxes against the area where said services and/or facilities are being provided. Facilities that can be provided under a (CFD) include the purchase, construction, expansion, or rehabilitation of any governmental facilities the agency is authorized to construct, own, or operate and even some private buildings or sites where seismic, fire safety, or hazardous waste standards need to be met. The statute can also fund the following maintenance and services: • Police and fire protection, ambulance, recreation and library services; and • Park parkways, open space operations and maintenance and flood control and storm drain maintenance. A community facilities district may be initiated by a petition or through legislative action. A noticed public hearing is required and an election. The levy of a special tax and/or authorization to issue bonds for long -term financing requires a favorable two - thirds vote of the registered voters residing within the proposed community facilities district. However, if the district has less than 12 registered voters in its WILLDAN Page 3 Serving Public Agencies W WFinandal City of Newport . Beach On -Call Underground Utility Assessment District Services boundaries,; a two- thirds favorable vote of the property owners owning property in the district is required. 1913/1915 Act Assessment Districts The Municipal Improvement Act of 1913 is the most frequently utilized regulation for assessment proceedings in California. It is ordinarily used in combination with the Improvement Bond Act of 1915 to allow bond financing of the levied assessment. The improvements authorized for construction by the 1913 Act include virtually any public infrastructure improvement with a life of more than five years. However, as a result of their general benefit orientation, services such as school and fire are more difficult to fund. Under 1913 Act assessment proceedings, the improvement costs are levied against each of the individual properties within the benefit area on the basis of the benefit each parcel receives from those improvements. The property owner may pay the assessment amount in cash or allow a lien to be placed on the property in the amount of the benefit assessment. Then the property owner may make payments over a specified period typically varying between 10 and 25 years to retire the debt issued to pay for the improvements. Through the issuance of tax- exempt bonds payable over a period of years, the property owners are provided the advantages of a lien at arfavorable interest rate for the improvements. MuniFinancial, along with engineering assistance from Willdan, an affiliated firm, acts as the assessment engineer in the assessment district proceedings. Landscaping and Lighting Districts (1972 Act) The Landscaping and Lighting Act of 1972 authorizes cities to impose assessments on benefited properties to finance construction of street landscaping, street lighting, traffic signals, parks, street trees, sidewalk repair, and recreational improvements; as well as the maintenance and servicing of any of these improvements. Formation of a 1972 Act district is initiated by the legislative body and requires a noticed public hearing and a mailed ballot to property owners. The cost of constructing, these specific improvements may be collected on a pay -as- you -go basis or through bond financing where annual assessments pay off the debt over a period not to exceed thirty years. In order to fund a larger capital improvement, proceeds may be held aside for a stated number of years in certain circumstances. The annual assessments are paid at the same time and in the same manner as property taxes. MuniFinancial approaches the formation„ public hearing, balloting process and administration of maintenance districts first by creating a successful long -term plan for community support. The core of this approach is the knowledge that the property owner is also a customer alongside the Client agency. Street, Lighting and Storm Drain Districts (1982 Act) The Benefit Assessment Act of 1982 is a mechanism that allows a local agency to levy an annual assessment on all benefited properties within its jurisdiction for drainage, flood control, or street light services. It also provides the only means available for a general law city to levy an annual benefit assessment for street maintenance. Each of these assessments is subject to the provisions of Proposition 218 requiring special benefit be established, a mailed ballot and public hearing. 'WI LLDAN A� Page 4 Serving Public AgenciesMUIIIFII18fIC18l City of Newport Beach On -Call Underground Utility Assessment District Services Once the authority to assess has been established, the annual assessments are levied by ordinance or resolution. The authority to issue bonds is not included. In general, maintenance and operation of drainage, flood control and street lighting services and/or the installation of drainage facilities and/or the maintenance of streets, roads or highways may be funded annually after the initial formation of a district. A district funding these services is formed after adoption of a resolution of intention, mailed notice and ballot and a public hearing. Business Improvement Districts MuniFinancial is experienced in the formation of Business Improvement Districts (BIDs) and in the maintenance of an up -to -date database of all pertinent information related to each property and property owner in the district. In the BID formation process, MuniFinancial will develop a database of all properties within the proposed district. As necessary from various sources, pertinent information will be gathered and updated. Maintained data includes owner name and address, land use, acreage, assessors parcel number and assessment criteria. Fire Suppression Districts Combined with Proposition 218, the government code provides the authority to form a special district to levy an assessment for funding fire suppression services if voter approval is received. The assessment can fund the purchase, operation and maintenance of fire suppression equipment or apparatus; fire suppression personnel salaries and benefits; and,, in some cases, even fire stations. The assessment may be levied on any parcel, whether or not the service is actually used so long as benefit can be demonstrated. The fire suppression assessment per parcel is based on the special benefit received by the property assessed. The assessment engineer develops uniform schedules and rates from which the maximum amount of annual assessment for any property may be determined. Benefit may be based on the type of property use, the risk classification of the structures or other improvements on the property, or the use of the structures on the property. Furthermore, as a result of varying benefit, zones or areas of benefit may be established within the boundaries of the district to allow for varying assessments. MuniFinancial is experienced in developing fire suppression assessment methodologies, as well as special taxes oriented toward fire facilities and services. The special tax requires a two- thirds vote of the registered voters within the Agency's boundary. Proposition 218 Studies Our firm has been in the forefront in Proposition 218 compliance since the implementation in November 1996. We have gained approval of more than 100 LMDs in the past five years alone, all of which were formed in compliance with Proposition 218. These efforts have included preparing and mailing the notices and ballots, providing' comprehensive Engineer's Reports, preparing long -range financial evaluations, and assisting with public workshops and tabulation of the assessment ballots. WILLDAN Page 5 S �` MuniFinancial Serving Public Agencies City of Newport Beach On -Call Underground Utility Assessment District Services With the passage of Proposition 218, new focus was placed on the assessment methodologies and determination of benefit. This focus, coupled with the new burden of proof provision, placed a greater emphasis on technical competency. Our assessment engineers have prepared hundreds of levy reports — giving MuniFinancial the most comprehensive set of assessment methodologies in the industry. Local Staffing We have selected senior professionals for the City's project. We are confident that the Willdan-Muni Financial team has a depth of experience that will successfully fulfill the City's desired work performance. Mr. Habib Isaac, Project Manager, will serve as project manager for this engagement. He will organize and direct consultant tasks and ensure that the deliverables are completed on time and within budget. Mr. Isaac will be the City's day - today contact and will also be present at meetings during the engagement. Mr. Isaac has been significantly involved with creating Engineer's Reports for assessment districts formed under various California statutes, as well as reviewing methodologies used to determine special benefit and fulfill requirements of Proposition 218. Mr. James Steffens and Ms. Camille Mahant will provide analytical support for this engagement. They will be responsible for data gathering and notice drafting, with ongoing review of work products provided by Mr. Isaac. Mr. Steffens and Ms. Mahant will also be responsible for coordinating with the City to ensure that data gathering tasks proceed smoothly and to minimize the burden on City staff. Additional analysts will be assigned to the project as needed. Mr. Chris Fisher, Principal Consultant in the Financial Consulting Services Division, will serve as principal in charge and technical advisor throughout the project, affording the team the benefit of his special district formation experience. Mr. Fisher is one of MuniFinancial's experts in the formation and administration of 1913/15 Act Local Improvement Districts, Community Facilities Districts, and 1972 Act Landscaping and Lighting Districts. Mr. Gary Harrison, as a Senior Public Works Observer in our City Engineering Services and Construction Management Division, brings more than 38 years of Public Works construction experience to the team. He will perform construction field observation for this project. His experience includes more than 10 years as a Survey Party Chief and 10 years of experience focusing on underground utility construction. Mr. Harrison has extensive experience working in high profile neighborhoods and high traffic density areas. Project Management As a successful consulting firm, we understand the importance of project management and team support. Willdan-MuniFinancial has successfully guided diverse consultant teams through many projects for the benefit of our clients. The goal of project management is to achieve the client's objectives on schedule and within budget. To accomplish this, we employ a variety of tools to monitor project status and to establish effective communication with the client and between project team members. Project Monitoring. The project manager monitors budget status through our online accounting system. The system captures project labor costs, overhead and direct expenses on a weekly basis. Project managers continually monitor the budget and compare costs to work performed to date. In our experience, the system is an invaluable tool for reducing cost overruns and budget amendments, a tool often not found in other consulting firms. Financial Consulting Services principals and project managers meet weekly to assess the status of each project and to direct staff. These weekly meetings allow staffing constraints to be identified early and VW/ V V [LLD t V . Page 6 Serving Public Agencies MuniFinancial City of Newport Beach On -Call Underground Utility Assessment District Services resources reallocated to keep projects on budget and on schedule. These meetings also provide a forum for applying the group's collective expertise to solving difficult analytical issues that arise in complex projects. Client Communication. To remain informed about project status, clients can choose among several communication options based on their preferences. We can provide regular updates by e-mail, phone call, meetings, or project status memos. The status memo is particularly effective because it documents work completed to date, status of remaining tasks, and identification of outstanding issues that require input from the client. Quality Control. The principal in charge and project manager assigned to the project provide quality control and quality assurance. The project manager reviews interim and final work products before transmittal to the client to ensure that they meet Willdan- MuniFinancial's quality standards. The principal in charge reviews the final work product, including reports and quantitative models, to provide a second level of quality control and assurance. We are confident that our experienced team will provide the levels of attention and work performance that the City of Newport Beach desires. Following are detailed resumes of the professionals we have selected to assist the City. Advance Notice Requirement With the expertise of Willdan- MuniFinancial, we have the resources to provide the City of Newport Beach with our services on short notice, based upon project demands. Additionally, given our depth of staffing and local presence, we can be responsive to urgent requests and/or late changes, and address these types of issues quickly. Team Member Resumes Resumes of the team members Willdan- MuniFinancial will devote to the City of Newport Beach's project follow. WILLDAN Page 7 Serving Public Agencies MuniFinancial 4 Years Experience Areas of Expertise Special District Formation and Administration Education Bachelor ofScience, Applied Mathematics with emphasis in computational science, San Diego State University Publication (2002) Cryptography with Cycling Chaos Physics Letter A V 303 Pgs.345- -351 WILLDAN Serving Public Agencies City of Newport Beach On -Call Underground Utility Assessment District Services Habib Isaac Project Manager Mr. Habib Isaw is a Project Manager in the Financial Consulting Services Division at MuniFinancial. He specializes in special district formations, which include, Community Facilities Districts (CFDs), 1913/1915 Assessment Districts, 1972 Act Landscaping and Lighting Districts, 1982 Benefit Assessment Districts, and Fire Suppression Assessments. Mr. Isaac's primary emphasis is in CFDs and he is MuniFinancial's lead Project Manager for the formation of CFDs. In addition, through the preparation of Engineer Reports and formation of various Assessment Districts and Fire Suppression Assessments, Mr. Isaac has acquired thorough knowledge of the special benefit provisions of Proposition 218, and has facilitated numerous successful protest balloting proceedings in compliance with the State Constitution. Prior to joining MuniFinancial, Mr. Isaac gained direct experience in public finance as the lead analyst in the day - today administration of over 50 School District CFDs; creating annual reports, calculating and submitting special tax levies, and preparing continuing disclosure reports for bondholders. Mr. Isaac also collaborated with a team preparing financial plans that reviewed revenue sources available for capital facilities for school districts. Fire Suppression Assessments • El Dorado County Fire Protection District • Waterloo - Morada Fire Protection District • Salida Fire Protection District • City of San Fernando Assessment Districts • City of Cathedral City: Cove Improvement District No. 2004 -2, $33.8M Bond Issue. • City of Palm Desert: Section 29 Assessment District— Expected Bond Issuance - $35M+ (improvements include: road, drainage, sewer, water lines, and utility undergrounding). • City of Palm Desert: Highlands Utility Undergrounding No. 04-01. • City of Solana Beach: Barbara - Granados Utility Undergrounding and Pacific West Circle Utility Undergrounding. $2.IM Bond Issue Prop 218 Majority Protest Balloting • Pleasant Hill Rec. & Park District: Valley High 11, Valley High IV, Valley High V, Woodside Hills I, and Woodside Hills III (protest balloting to increase assessments and include escalation factor) • City of Orange: Landscape District No. 86 -2 (protest balloting to increase assessments and include escalation factor) Page 8 MuniFinancial City of Newport Beach On -Call Underground Utility Assessment District Services 2 Years Experience ,James Steffens Areas of Expertise Senior Analyst Special District Formation Mr. James Steffens is a Senior Analyst within the Financial Consulting Administration, Services Division based in MuniFinancial's Temecula office. He provides Rate and Method of support for district formation and annexation projects, including Community Apportionment Facilities Districts (CFDs), as well as support for district bond refundings. He joined the team in May of 2005. Special Tax Calculation Mr. Steffens work experience includes: most facets of CFD formations and annexations, client interaction, report preparation, identifying and verifying Parcel Identification and parcels within district boundaries, creating district databases and analyzing Verification assessment spread methodologies, creating boundary maps, and coordinating and conducting activities involved with the balloting process. Database Creation and Prior to his employment with MuniFinancial, Mr. Steffens worked as a Analysis financial analyst with an emphasis on corporate mergers and acquisitions. Boundary Maps I Specific Project Experience Preparation Landscaping and Lighting Districts Education • City of Fairfield: Landscaping and Lighting District No. 15, Master ofBusiness Annexation No. 2. Administration, • City of Murrieta: Landscaping and Lighting District No. 25 (Golden University ofAnzona Cities). Researched and compiled parcel data and created boundary map via BricsCad. Assisted with report preparation. Bachelor ofArts, • City of Fremont: Niles Area Landscaping and Lighting District. Economics, California Researched and compiled parcel database and analyzed district and State University, Fullerton Zone characteristics to determine most appropriate assessment methodology. Assessment Districts • Cily of Solana Beach: Barbara- Granados Utility Undergrounding and Pacific West Circle Utility Undergrounding. Researched and compiled parcel databases, assisted with the analysis of assessment methodologies, and created boundary maps via BricsCad. Balloting • Antelope Valley Mosquito and Vector Control District Formation: Assisted with the tabulation of more than 15,000 scanned ballots. • City of Encinitas: Clean Water Regulatory Fee. Assisted with and helped coordinate the tabulation of more than 10,000 scanned ballots. 1W WILLDAN Page 9 Serving Public Agencies MuniFinaneial 2 Years Experience Areas of Expertise Special District Formation Public Reports, Assessment Methodology, Rate and Method of Apportionment, Special Tax Calculation, and Balloting Project Highlights Cities of Chula Vista, Fairfield, Roseville, Temecula, and Cathedral City City of Newport Beach On -Call Underground Utility Assessment District Services Camille Mahant Analyst Ms. Mahant is an analyst within MuniFinancial's Financial Consulting Services Group. She provides support for district formation and annexation projects. Ms. Mahant's experience includes preparing public reports for the formation of Assessment and Community Facilities Districts, developing assessment methodologies, and special tax rates and methods of apportionment, special tax analysis and calculations, feasibility studies, financial modeling, balloting processes, database creation, assessor parcel research, and client and project team consultation. Ms. Mahant's background is in healthcare planning, reimbursement and business development. Most recently, at Sharp HealthCare in San Diego, she provided financial and utilization statistics; and prepared strategic planning reports and map and graph analyses of payer and patient finance, area demographics, and market share. Education Masters Related Experience California State • City of Cathedral City University, Fullerton • City of Chula Vista Bachelor of Science, a City of Fairfield University ofMichigan, . City of Roseville Ann Arbor . Stanislaus Consolidated Fire Protection District • City of Vallejo �UWIILDAN - Page 10 Serving Public Agencies MuniFinanciai 8 Years Experience Areas of Expertise Special District Formation Expert Multi- Disciplinary Team Management Business Development and Client Presentations Project Highlights Cities of Roseville, Galt and West Sacramento Education Bachelor of Science, Finance, San Francisco State University Professional Affiliations California Society of Municipal Finance Officers Municipal Management Association ofNorthern California California Municipal Treasurers Association City of Newport Beach On -Call Underground Utility Assessment District Services Chris Fisher Principal Consultant Mr. Chris Fisher is a Principal Consultant in the Financial Consulting Services Division at MuniFinancial. He is one of MuniFinancial's experts in Community Facilities District (CFD) and Assessment District formation and administration. Prior to joining the Financial Consulting Services group, Mr. Fisher served as Senior Project Manager for the Northern California region in the District Administration Services Group at MuniFinancial. He has specialized expertise in the administration of 1915 Act Assessment Districts, 1972 Act Landscape and Lighting Districts, 1982 Benefit Assessment Districts, and Mello -Roos Community Facilities Districts, including: • Administration of Marks -Roos and Mello -Roos Pools, Delinquency monitoring, and • Preparation of Continuing Disclosure Reports to bondholders. Mr. Fisher oversaw the annual administration of all of the aforementioned district types for cities, counties, and Special Districts throughout Northern California. Before taking over his management responsibilities, Mr. Fisher was an analyst responsible for day -to -day district administration. Prior to joining MuniFinancial, he worked as a budget and financial analyst for an airline and an electronics corporation. Specific Project Experience Community Facilities Districts • City of Rialto: CFD No. 2006 -1 (Elm Park), financing of infrastructure improvements and impact fees. • Town of Apple Valley: CFD No. 2006 -1 (Ravenswood), CFD No. 2006 -2 (Bell Mountain Estates), CFD No. 2006 -3 (Sky Haven Ranch), CFD No. 2006 -4 (Vista Del Sol), financing of infrastructure and fees. • City of Escondido: CFD No. 2006 -1 (Eureka Ranch), financing of infrastructure improvements and impact fees. • City of Galt: CFD No. 2005 -1 (Public Safety Services), and Annexations Nos. 1, 2, 3 and 4. • City of Union City: CFD No. 2005 -1 (Public Services). • Val Verde Unified School District: Citation Homes CFD No. 2003 -1, John Laing Homes CFD No. 2003 -2. • City of Palm Desert: CFD No. 2005 -1 (University Park), financing of street, sewer and storm drain improvements, fees and park improvements. • City of Chula Vista: CFD No. 12M, service district to provide for maintenance of habitat areas, parks, landscaping, and storm drain maintenance. Landscaping and Lighting Districts • City of Rancho Cordova: Landscaping and Lighting District No. 2005- 1. WILLDAN Page I I Serving Public Agencies MuniFinancial City of Newport Beach On -Call Underground Utility Assessment District Services • City of Chino Hills: Landscaping and Lighting District No. 1 (Vellano). • City of Vallejo: Downtown - Waterfront Landscaping and Lighting District. • City of Atascadero: Landscaping and Lighting Districts No. 01, 02, and 03. • City of Roseville: Dunmore Junction Landscape and Lighting District annexation. Assessment Districts • City of Cathedral City: Cove Improvement District No. 2004 -2. Bond Issuance - $33.8 million. • City of Palm Desert: Highlands Utility Undergrounding No. 04-01. • City of Palm Desert: Section 29 Assessment District — (improvements include: roads, drainage, sewer, water lines, and utility undergrounding). • City of Solana Beach: Barbara - Granados Utility Undergrounding and Pacific West Circle Utility Undergrounding. Statewide Community Infrastructure Program (SCIP) • Statewide Community Infrastructure Program (SCIP): 2003, 2004, 2005, and 2006. Multiple counties, preparation of engineer's reports, diagrams, and assessment spreads, and support for multiple bond issues. Balloting Processes • City of Cathedral City: Landscaping and Street Lighting Maintenance District No. 1 — Benefit Zone 17, 2004, X2,400 ballots mailed. District Administration Services • City of Brentwood: Assessments and Marks -Roos pooled districts • City of West Sacramento: CFDs and Assessment Districts • City of Elk Grove: Maintenance and Facilities CFDs • City of Redwood City: CFDs and Assessment Districts • City of Big Bear Lake: Assessment Districts WILLDAN Page 12 Serving Public Agencies MuniFinandai . 10 Years Experience Education Orange Coast College Extended Education Classes from NTT City of Newport Beach -On-Call Underground Utility Assessment District Services Robert "Gary" Harrison Senior Public Works Observer Mr. Gary Harrison, as a Senior Public Works Observer in our City Engineering Services and Construction Management Division, brings more than 38 years of Public Works construction experience to the team. His experience also includes more than 10 years as a Survey Party Chief and 10 years of experience focusing on underground utility construction. Mr. Harrison has extensive experience working in high profile neighborhoods and high traffic density areas. Accomplishments: • Provided oversight for Contractor conformance to quality standards and construction period delivery commitments. • Improved city infrastructure such as roadways, sidewalks, etc. resulting in reduced city liability, claims and taxes • Managed in excess of 75% of street and highway construction for the City of Huntington Beach. • Directed and provided field inspection for the City of Huntington Beach utility projects for major undertakings such as Sea Cliff Village, The Hyatt Hotel, new subdivisions and redevelopment projects in the City. • Managed and developed a survey team with no employee turnover and 100% promotion rate. • Mr. Harrison has an exemplary knowledge of ordinances, codes, and standard specifications, construction methods, inspection criteria, and design techniques. Specific Project Experience City of Irvine — Senior Public Works Observer for the Red Hill/Mac Arthur Capital Improvement Project. The project includes an intersection widening, road improvements to widen Mac Arthur and Red Hill to accommodate the intersection and County channel improvements. Provides continuous inspection for this $20 million consisting of a triple box culvert, underground utilities, AC pavement, and overlay, sidewalk, curb and gutter, median islands, traffic signals and striping. Responsible traffic control, SWPPP, verification of progress payments, oversight of Contractor for conformance to plans, specifications, Standard Specifications for Public Works Construction (Greenbook) and City ordinances. City of Laguna Beach — Urban Runoff Diversions at Five Locations. Senior Public Works Observer providing continuous inspection and coordination survey and testing. The project consists of the installation of storm water diversion systems to divert low flow storm drain water to sewer facilities through a weir box and CDS unit. Components of this system included the installation of weir boxes, storm drain junction structures, manholes and coordination with Orange County Flood Control District inspectors and Caltrans. This project required an extensive knowledge of soils, storm drain and sewer system construction as well as paving and WILLDAN - Page' 3 Serving Public Agencies MuniFinancial City of Newport Beach On -Call Underground Utility Assessment District Services traffic control. The location of these units were on Pacific Coast Highway and various ocean front streets necessitating particular attention being paid to resident and public inconvenience with regard to traffic control and construction activities. City of Yorba Linda - Pedestrian and Bicycle/Equestrian Crosswalk Improvements on Rose Drive between Yorba Linda Blvd. Senior Public Works Observer for the installation of two pedestrian activated signals on Rose Drive between Yorba Linda Boulevard and Bastanchury road. The project consists of underground boring of conduits, excavation of signal footings, installations of signal poles, roasts arms, signal heads, control cabinets, traffic loops, wiring and crosswalk striping. City of Huntington Beach — Verizon FTTP Fiber Optic Installation. Senior Public Works Observer for a citywide fiber optics installation and Fiber To The Premise (FTTP). Construction operations included trenchless boring and installation of conduits, concrete placement for sidewalk areas, paving and cold milling street for repair of trench sections, slurry seal, parkway and restorative landscaping, backfill of soils, alignment for conduit tuns within City Right of Ways and enforcement of NPDES standards. City of Huntington Beach • Senior Construction Inspector 36+ years Primary Functions: To perform any and all types of inspection assignments' including cash contracts and complex projects in order to assure quality control on all types of Public Works construction projects. • Party Chief 24+ years Primary Functions: Supervises .a field survey party engaged in land and construction surveying, operating various instruments and equipment used in securing data pertaining to lines, comers, elevations, grades, curves and other surveys; analyzes and processes data pertaining to land and construction surveying • Inspector (Utilities) 12+ years • Surveyor Y V ILLLJA V Page 14 Serving Public agencies MuniFnandal City of Newport Beach On -Call Underground Utility Assessment District Services Related Projects and References Summaries of selected project experience performed in the last five years are presented below. We are proud of our reputation for customer services and encourage you to contact our past clients regarding our commitment to excellence. We developed separate and distinct assessment methodologies for each of the four cities listed below. Cathedral City, CA Contact: Bill Bayne, City Engineer, (760) 770 -0340; Project Description: Assessment Engineering Services - Cove Improvement District No. 2004 -02; Date: 2004 -2005 Willdan- MuniFinancial provided assessment- engineering services for the formation of a 1913 Act Assessment District, using 1915 Act Municipal Bonds to finance proposed sewer and street improvements for approximately 1,500 existing single - family homes and commercial properties in the Cove area of Cathedral City. Newport Beach, CA Contact: Patrick Arciniega, Associate Engineer and Iris Lee, Associate Civil Engineer, (949) 6443323; Proiect Descriptions: Assessment Engineering Services for Underground Utility Assessment District No. 94 and Underground Utility District No. 101; Dates: 2006 — 2007 and 2007 — ongoing, respectively Willdan- MuniFinancial prepared the Engineer's Report and assessment methodology, and conducted the balloting for the Underground Utility Assessment District No. 94 for the City of Newport Beach. The District was made up of 37 single - family residential properties. The undergrounding of overhead utility lines within the boundaries of the District included trenching, installing the new utility vaults needed to receive the conduits and transformers, laying the conduit lines into the trenches, re- paving the street, switching service to the underground system and removing the existing overhead poles and wires. The balloting for the district was unsuccessful due to the significant cost increase for the project, as compared to preliminary estimates. Palm Desert, CA Contact: Pat Conlon, Special Project Coordinator, (760) 346 -0611 ext.386; Project Description: Highlands Utility Undergrounding Assessment District No. 04 -01; Date: 2004 — 2006 Willdan- MuniFinancial completed the formation of this utility undergrounding assessment district, including the engineer's report, fieldwork, assessment methodology and ballot proceedings. In addition, along with Willdan, we provided administration bidding assistance, and construction observation for the district. The Undergrounding Assessment District consists of 124 parcels in a residential neighborhood in Palm Desert. Solana Beach, CA Contact: Dennis Coleman, Finance Director, (858) 720 -2461; Project Description: Solana Beach Assessment District No. 2005 -1 Barbara/Granados Utility Undergrounding and Assessment District No. 2005 -2 Pacific West Circle Utility Undergrounding; Date: 2004 — 2006 For each of these two undergrounding assessment districts, Willdan- MuniFinancial completed Assessment District Formation proceedings in compliance with the 1913 Act and Proposition 218. Bonds were issued for each of the two districts under the authority of the 1915 Act. For these formations, we worked closely with city staff and property owner groups to conduct extensive fieldwork and develop an assessment methodology that was understood and supported by property owners, and resulted in over 67% approval for both districts. We completed the engineer's reports and other elements of the formation proceedings, including the balloting. Finally, we completed the Notice of Assessment and related tasks associated with the 30 -day cash collection period, and supported the issuance of.bonds by providing data to the consultants involved in the bond sale. WI LLDAN Page 15 A Serving Public Agencies MuniFinancial City of Newport Beach On -Call Underground Utility Assessment District Services Public Agency Services ASSESSMENT DISTRICT FORMATION STRENGTHS The table below depicts information related to. our recent bonded assessment district projects. These districts were all formed under the Municipal Improvement Act of 1913, with bonds issued under the Improvement Bond Act of 1915. The districts funded a wide range of public improvements, with several of them related to the undergrounding of existing overhead utilities. All of these projects involved the balloting of existing homeowners and the related public outreach necessary to educate and inform them. Willdan- MuniFinancial developed assessment methodologies that were best suited for each individual district, and the specific improvements and properties within each. W WILLDAN MMuniFinancial Page 16 Serving Public Agencles Assessment Engineering Services for City of Newport Beach Underground Utility Assessment District 2006 -2007 $833,000 Undergrounding of overhead utilities No. 94 and related work, ballot failed. Assessment Engineering Services for City of Newport Beach Underground Utility Assessment District 2007- Ongoing TBD (in process) Undergrounding of overhead utilities 101, and related work. City of Palm Desert Highlands Utility Undergrounding Assessment District No. 04 -01 " 2004 -2006 $3,000,000 Undergrounding of overhead utilities and related street improvements City of Palm Desert Section 29 Assessment District 2004 -2 2005 -2006 Construction of sanitary sewer, storm Assessment District No. 2005 -1 $38 400,000 drain, street and watersystem facilities. City of Solana Beach Barbara Granados Utility 2005 -2006 $2,400,000 Undergrounding of overhead electrical Undergrounding utilities and related improvements. City of Solana Beach Assessment District No. 2005 -2 Pacific West Circle Utility Undergrounding 2005 -2006 Undergrounding of overhead electrical overhead electrical $1,000 000 utilities and related City of Solana Beach Assessment District No. 2008-1 ist (AAarsolan Underground Utility District ) 2007- Ongoing $y 000,000 Undergrounding of overhead electrical 9 utilities and related improvements. City of Cathedral City Assessment Engineering Services - 20042005 $38,900,000 Construction of sanitary sewer system, Cove Improvement District No. 2004 -02 streets and roads, and curb and gutter improvements. W WILLDAN MMuniFinancial Page 16 Serving Public Agencles City of Newport Beach On -Call Underaround Utilitv assessment nfetr:rt c_, ,;..e. SPECIAL TAX CONSULTING STRENGTHS MuniFinancial has consistently been at the forefront of innovative approaches to special district formation and administration in California. We pioneered many practices that are now considered industry standards by our competitors. In utilizing our broad range of experience amassed over the years from supervising the formation of special districts, our proposed methods and approaches provide an insight into the practical requirements of special tax implementation efforts, relevant legislation and case law. MuniFinancial has successfully participated as special tax consultant and in the role of assessment engineer in diverse consultant teams for more than 800 municipalities. These projects involve district formations, consolidations, annexations, workouts, refundings, parity bond issues and other special projects. We have significant experience with the unique requirements surrounding formations of CFDs for services, such as police services and fire protection, as well as districts related to bonds funding allowable capital improvements. The table below depicts information on our recent past CFD formation projects for districts related to bonds. All projects listed below are Acquisition Districts. March City of El Centro 2007 In Progress CFD 2007 -1 Pulte Homes 40 $2,000,000 Developer impact fees (Legacy Ranch City of Escondido 2006 5/06 — 9/06 CFD 2006 -1 Lennar 66.367 $17,100,000 Infrastructure improvements provements and Eureka Ranch Homes/Centex impact fees 2006 6/06-9/06 City of Murrieta Alexander 10 $2,800,000 Infrastructure improvements: water and CFD 2006.3 (Magnolia) Communities sewer system, streets, storm drains, and parks Formation 2006 On- going/ City of Headlands complete / Funicular (vertical tram from cliff Isea), 2006 Dana Point Reserve LLC 121 Bond street, water and sewer infrastr Headlands CFD amount not improvements determined WILLDAN MMmFnancial Page 17 Serving Public Agencies City of Newport Beach On -Call Underground Utility Assessment District Services Start / •• Issuer Developer tear 1. • Improvements • •• Amt 2005- City of Indio 2006 CFD 2006 -1 DR Horton Impact fees, street improvements, storm 97.27 $10,225,000 2006 (Sonora Wells) drain, water &sewer improvements 7/05 — Present Formation City of Moorpark $38,000,000 2005- done; bonds CFD 20041 (Moorpark Pardee Homes 128 for Moorpark Impact fees, street improvements, parks & 2006 not yet issued Highlands) & CFD 2004 -2 Highlands school fees for Moorpark (Moorpark Vista) Vista. 2005- 10/05-6/06 City of Rialto Shea Homes 14.0 $6,000, 000 Backbone infrastructure and developer 2006 CFD 2006 -1 Elm Park impact fees IA 1: 2005 1/05-7/05 City of Indio DR Horton & 285 $10,200,000 Street improvements, water & sewer CFD 2005 -1 (Talavera) Sheffield Homes IA 2: improvements $9,130,000 200 City of Calexico Pacific Century Impact fees, street improvements, sewer 2006 6 5/05-7/06 CFD 2005 -1 Homes; Pacific 142.18 $14,710,000 &retention basin improvements Hearthstone Centu Group City of Chula Vista Public 2005- 3/05-7/05 Financing Authority Refunding Refunding $93,930,000 Refunding 2006 Revenue Refunding Bond Series 2005A Multiple, including Hover City of Palm Desert Development Co; Streets, storm drain, park, sewer, water, 2005 1/05-7/05 University Park CFD Palm Desert 234 247.18 $70,000,000 and traffic signal improvements 2005 -1 LLC;The Evans Cc: Sinatra & Cook Project LLC w WILLDAN mMuniFinandal Page 18 Serving Public Agencies City of Newport Beach On -Call Underground Utility Assessment District Services 2004 2004 —2004 City of Perris CFD 2004 -3 Classic Pacific Ltd. 95.73 $17,820,000 Streets, roadway improvements, sanitary Monument Ranch Carl K cola sewers, water supply and school facilities 2004 2004 —2004 City of Perris CFD 2004 -2 CLC 55.82 $6,000,000 Streets, roadway improvements, sanitary Corrnan Leigh) Communities sewers, water supply and school facilities City of Perris Sunwest 2004 2004 —2004 CFD 2004 -1 Enterprises & 12.61 $4,000,000 Streets, roadway improvements, sanitary (Amber Oaks) Young Homes of sewers, water supply and school facilities California City of Elk Grove Hockwood Transportation, wastewater system, 2003 2003 —2003 CFD 2003 -1 Development, 910 $29,570,000 potable & non - potable water, drainage, Inc. landscaping, & other public facilities Truckee - Donner Public Utility District East West 616.20 $12,445,000 Specific PUD regional & project - related 2003 2003— 2004 (Gray's Crossing & Old Partners 1,004.41 $15,000,000 infrastructure & other public infrastructure Greenwood 2003 2003 —2003 Val Verde Unified SD John Laing 36.39 $2,975,000 School site acquisition, school facilities & CFD —John Lain Homes Homes sewer treatment 2003 2003 —2003 Val Verde Unified SD CFD 2003 -1 Citation Homes 124 for 4 $1,984,000 School site acquisition, school facilities & Citation Homes IAs sewer treatment 2003 2003 —2003 City of Perris CFD No 2003 -1 Richmond 43 $3,060,000 Streets, roadway improvements, sanitary American sewers, water supply and school facilities (Chaparral Rid e 2003 2002 —2003 City of Perris CFD No 2002 -1 Tanamera 68 $5,860,000 Streets, roadway improvements, sanitary (Jan) Homes sewers, water supply and school facilities Willowbrook W WILLDAN MuniFinancial Serving Public Agencies Page 19 City of Newport Beach On -Call Underground Utility Assessment District Services IWWILLDAN �Mm Fnancial Page 20 Serving Public Agencies 6 City of Newport Beach On -Call Underground Utility Assessment District Services The table below depicts information on our recent past CFD formation projects related to the funding of public services and/or maintenance, or non - bonded districts. Initial Purpose Distric Annual Acreage & off Special 1. 1 Levy Parcels 727 Acres Provided for maintenance of storm Maintenance of drain facilities and filtering City of Chula Vista December Landscaping /Storm Drain $3,300,000 systems, passive and active parks (Village 2, CFD 13M) 2006 Facilities and trail systems, median and slope landscaping 117 Acres, 900 Provided for maintenance of storm City of Chula Vista Maintenance of SFR Units, 221 drain facilities and filtering g (Village 7, CFD 12M) Landscaping /Storm Drain June 2005 $1,100,000 MFR Units systems, passive and active parks Facilities and trail systems, median and slope landscaping City of Palm Springs Public Safety Services October 2005 $933,000/Yr 352 Acres Public Safety, Police City of Rialto Landscape Maintenance June 2006 $242,000/Yr Median and Park Landscaping and and Public Safety 14 Acres public safety services City of Covina Public Safety and Park June 2007 $52,000 2.5 Acres Public Safety Services (Police, Fire, Paramedic) and Park Maintenance Services Maintenance City of Galt CFD 2005.1 Provide for Public Safety 112 Acres Financed the provision of police (Public Safety Services March 2005 I $154,000 I services and fire protection and Services) suppression services. V ILLDA1 V Page 21 MuniFinancial Serving Pu611c Agencies City of Newport Beach On -Call Underground Utility Assessment District Services Description of Services Willdan- MuniFinancial will provide the following services related to the formation of underground utility districts for the City of Newport Beach. District Formation Services TASK 1: PROJECT KICK-OFF Conduct initial kick -off meeting via conference call with City staff and consultants to discuss procedures and responsibilities, various issues of the project and the City's goals. The primary objective of this meeting is to identify key personnel that will be involved in the project and establish effective lines of communication. This meeting will likely include specific discussions of the City's goals and priorities, discussion of improvement areas, political considerations, overall project timeline, budget information, and availability and access to pertinent documentation, maps and data. These discussions may also touch on potential policy and legal issues the City is concerned with (if any), and speck steps for implementation. • Assist City staff and the financing team in establishing a project schedule. • Assist City staff in coordinating and evaluating petitions for formation of districts, and analyzing preliminary cost estimates received from participating utilities. • Prepare preliminary boundary maps for discussion and district planning purposes. TASK 2: DATA GATHERING Gather information related to the project from the City, the County Assessor's Office and Auditor - Controller's Office, the financial advisor, and the City's Engineer. Information will be gathered through meetings, correspondence, and follow -up phone calls to ensure accuracy and completeness. Conduct appropriate fieldwork related to property within the boundaries of the proposed district in order to make special benefit determinations and to gather information necessary for the development of the district assessment methodology. Prepare a detailed parcel database showing assessor's parcel number, assessment number, lot area, front footage, assessed land and structure values, County land use, development status, ownership, property address, mailing address, and any other information necessary. The database will be used to calculate each parcel's assessment amount and to prepare a mailing list for balloting and notice requirements. Provide the City with an electronic file of this data. During the preceding steps, be available to answer questions from city staff and the public related to the formation of the district. TASK 3: REPORT METHODOLOGY Based on information gathered, prepare a preliminary assessment analysis. We will establish a reasonable special benefit nexus between the improvements and the properties within the proposed district (and zones). Based on variations in benefit within the proposed district and/or surrounding properties, we will prepare a recommended district structure (with benefit zones, if appropriate), a method of apportionment and assessment evaluation for discussion with City staff, including any identified general benefit or other revenue contributions. 1. We will prepare an assessment roll and related computations from our database including: a. Determining the boundary of the district and zones, the assessor's parcels in the boundary and assigning each parcel an assessment number; WILLDAN Munirinandal Page 22 Serving Public Agencies City of Newport Beach On -Call Underground Utility Assessment District Services b. Identifying the appropriate measurement factors on which to spread the assessment lien and assigning factors to each parcel; and C. Computing the assessment lien for each parcel in the district based on the factors assigned to each parcel, and the improvement costs determined to be of special benefit. 2. The assessment methodology will take into consideration the potential of land use, density, and acreage and as appropriate; safety, improved reliability, overall neighborhood aesthetics and view enhancement aspects of the properties. The assessment methodology proposed will be designed to protect the bonds, as well as fairly assess properties expected to be in the district. Prepare a boundary map, and an 18 -inch by 26 -inch assessment diagram that is suitable for recording, as well as in an 8 -inch by I I -inch format that will include the following items (copies also to be provided to the City): 1. Legal parcels that will exist at the time of district formation; 2. The assessor parcel numbers or tract and lot information for each parcel; and, 3. The assessment number assigned to each lot, corresponding to the assessment roll Based on input from the City, the City Engineer, bond counsel, and our engineering analysis of general and special benefit; determine the improvements to be included in the district. Prepare a narrative description to be included in the Engineer's Report. If required, additional improvement zones will be established and different methodologies can be developed to address the benefit one area receives from improvements or services that another area does not receive. Prepare a cost estimate of the improvement items, incidentals and issuance costs related to the district to be included in the Engineer's Report. The project cost estimate, including incidentals, will be coordinated with the City Engineer. The bond issuance costs will be discussed with the team to insure all appropriate costs have been included correctly; such as, capitalized interest, official statement printing, reserve fund level and any required bond security. Based on the boundaries of the district, develop the method of assessment, the improvements to be funded, the proposed development, and any effective tax rate limitations. To ensure all considerations have been addressed, the method will be discussed with the project team, and then finalized for the preliminary Engineer's Report and the final Engineer's Report. The method will be devised to specifically address general benefit, the special benefit that each parcel receives, the special and general benefit ascribed to public agency parcels, and the effect, both financial and political, on the homeowner or secondary property owners. TASK 4: PUBLIC OUTREACH The City of Newport Beach is aware of the importance of communicating the issues and educating property owners with the facts before they are asked to cast their ballot for or against a new assessment. MuniFinancial can also assist the City with specific elements of the public outreach efforts focused on informing property owners of the issues and aspects of the proposed district including the development and mailing of an informational piece, such as a Frequently Asked Question (FAQ) Guide. If the City wishes to implement a more concentrated outreach effort to garner support for the proposed district and assessments, a consulting firm specializing in public relations may need to be retained by the City to conduct such an effort. We will assist the City with coordinating and scheduling of public outreach efforts based on our findings and recommendations established in Tasks 2 and 3. The public outreach will be preformed prior to and concurrently with the tasks outlined in Task 5. As part of an overall education effort, '�VWLLDAN m=MuniFinancial Page 23 Serving Public Agencles City of Newport Beach On -Call Underground Utility Assessment District Services MuniFinancial will perform the following tasks to assist the City with its public outreach and communications with the affected property owners within the proposed district. Develop and Mail FAQ Guide: Generally, when an agency is proposing a new assessment for existing developments, it is essential that the agency communicates its improvement plans and proposed assessments in advance of the actual ballot proceedings. To assist the City with this communication effort, MuniFinancial proposes to prepare and mail to each property owner as part of an overall education effort, an informational piece (FAQ Guide). This document will present several questions and corresponding answers for typical issues raised by property owners. We recommend that the FAQ Guide be mailed to property owners preparatory and often in conjunction with a scheduled public information meeting prior to the ballot mailing. However, if the City prefers not to conduct a public information meeting(s), a similar FAQ Guide can be issued in conjunction with the assessment notice and ballot mailing. Public Information Meeting(s): Our proposed scope of work and fees anticipates our participation in one (1) or two (2) public outreach meetings depending upon the size and makeup of the district. MuniFinancial will assist the City with conducting outreach meetings that will focus on informing property owners of the proposed district, the special benefit methodology of the proposed assessment, and the related Prop. 218 balloting. It is critical that the rationale for the assessments be effectively communicated to property owners who will ultimately be asked to cast their ballot. The workshops will provide a forum where residents and property owners can express their thoughts, ask questions, and meet individually with representatives of the project team to provide more detailed information regarding their property. We intend to utilize the outreach meetings to receive input and make modifications, where appropriate, that address concerns of the stakeholders, while maintaining a sound special benefit nexus. Throughout the process, it is our intention to closely work with the City and property owners in a collaborative manner to construct an assessment methodology that is clearly understood and supported by the affected property owners. In our experience, this approach provides the highest probability for a successful balloting. Although two public outreach meetings will likely be sufficient for most projects, additional workshops may be required, and as an optional service we will attend and assist City staff with these additional public information meetings, as requested by the City. TASK 5: PREPARE AND MAIL NOTICES AND BALLOTS Prepare and mail the legal notice of the Public Hearing and the protest ballots to conform to all current legislation. The legal notice will include the time, date and place of the Public Hearing and will also serve as an informational mailer. The property owner ballots will include the assessor's parcel number, the property owner and mailing address (or the situs address based on discussions with bond counsel and City staff), the proposed assessment amount broken down by improvement type, the method of assessment and the property's specific benefit as required by Proposition 218. Coordinate with the City to tabulate all ballots. We have developed a software program that quickly and accurately tabulates all ballots. Each ballot will include unique barcodes that can be scanned and tabulated within our program. Typically, we can tabulate approximately 600 ballots per hour. TASK 6: MEETINGS Throughout the formation process, we will attend meetings and participate, as necessary, in conference calls with the City to facilitate in a timely manner the completion of resolutions, the Engineer's Report and, as needed, the official statement to allow for bond issuance. This includes attending up to one (1) Project Team meeting, one (1) or two (2) property owner workshops (depending on the specific project) and two (2) City Council meetings to approve the Resolution of Intention and conduct the Public Hearing and approve the Resolution of Formation. Based on our hourly fees, we will attend additional meetings, such as utility coordination meetings, at the City's request. WILLDAN MMuniFinandal Page 24 Serving Public Agencies City of Newport Beach On -Call Underground Utility Assessment District Services Post Formation Services If the district is not formed, our services are concluded. If the district is formed, we will notify property owners of their final assessments and prepayment amounts, assist the financing team with data required to fund the improvements, and record necessary documents. TASK 1: RECORDING OF DOCUMENTS Provide the Assessment Diagram and Notice of Assessment to the City to obtain appropriate signatures, and record the documents at the County of Orange Recorder's Office. TASK 2: MAILING OF NOTICE OF CONFIRMED ASSESSMENT Prepare and mail confirmed assessment apportionment and Notice of Assessment to each property owner of record within the proposed district. The notice will serve as the beginning of the 30 -day cash collection period and will provide the discounted payoff amount to property owners that wish to pay off their assessment prior to the sale of bonds. We will provide certification stating that this task has been completed. TASK 3: PREPARE PAID /UNPAID LIST After the 30-day cash collection period, we will coordinate with the City on any payoffs and prepare the paid and unpaid list of assessments for the finance and final bond documents. TASK 4: PREPARE OFFICIAL STATEMENT TABLES As necessary, provide information and review the preliminary official statement or state loan documents. Develop data tables for the official statement, including value -to -lien summaries, top owners, development status, and other data required by the financing team. TASK 5: PREPARE FINAL REPORT Prepare a final Engineer's Report that includes any cast savings from those originally estimated and to reflect parcels that paid off their assessments during the 30-day cash collection period. File the final report with the Superintendent of Streets. TASK 6: MEETINGS AND OTHER COMMUNICATION Participate in conference calls with City staff, bond counsel, financial advisor, bond underwriter, appraiser, and other project consultants. We will also be available to answer questions and provide information to property owners, project proponents, community association representatives, and other interested parties. Client Responsibilities For this project, the City of Newport Beach will need to provide the following: • Complete documentation and data related to the district, including electronic copies of pertinent information; • Zoning, entitlement or other engineering related data that may be necessary in the development of the assessment methodology. • Cost estimate information and updates from the utility companies as appropriate; and • Opinions as requested from the City Attorney's Office. • Arrange for any required publications notice of City Council meetings or Public Hearings in the local newspaper. WILLDAN MuniFinancial Page 25 serving Public Agencies City of Newport Beach On -Call Underground - Utility Assessment District Services Legal Opinions In preparing resolutions, notices, ballots, or other legal documents, MuniFinancial will provide our professional expertise. Since we do not practice law, we ask that your City Attorney, or other designated counsel, review the documents. We will assist your attorney in identifying any pertinent legal issues. Construction Field Observation The following outlines a general scope of work the Team will perform on this project. FIELD OBSERVATION The Willdan- MuniFinancial team can provide full -time detailed field observation services to verify compliance with the applicable contract documents and standard drawing for this project, Caltrans Specifications and Standard Specifications for Public Works Construction (Greenbook). The following represents some of the specific items we will provide: • Verify the Contractor's compliance with the requirements of the Storm Water Pollution Prevention Program (SWPPP). • Produce daily reports of contractor's activities, equipment and personnel. • Attend all construction and field meetings. • Monitor the Contractor's activities to identify actual and potential construction associated problems and suggest sound solutions to the Resident Engineer. • Issue correction and compliance notices to the Contractor as necessary. Additionally, the Willdan- MuniFinancial team will provide the appropriate staff to assist the City with the utility underground conversion coordination on private properties. Our staff has extensive experience working with the utility companies, assisting the property owners and residents, and coordinating permit requirements. TRAFFIC CONTROL AND PUBLIC SAFETY Our staff will review and monitor all traffic control and public safety plans for compliance with all safety laws and regulations and WATCH manual. Review all detour, lane closures, temporary access, signing, delineation and traffic control plans. Report deficiencies to contractor. COORDINATION OF OTHER PROJECT CONSULTANTS AND UTILITIES Our staff will coordinate technical inspection, testing and survey services provided by others and receive a copy of all inspection and testing reports on the day of the inspection or test. Provide notification to affected utilities regarding work that may affect their plant and services. PROGRESS PAYMENTS Our staff will review Contractor's payment applications submitted with the Contractor and determine whether the amount requested reflects the progress of the Contractors work. WILLDAN MuniFnandal Page 26 Serving Public Agencies Fee Schedule Following are Willdan- MuniFinancial's current hourly fee ranges good through June 30, 2012. Division Manager 200-245 Principal Engineer 1 190-233 Senior Construction Manager 150-184 j Principal Consultant 190-233 Division Manager 170-208 Construction Manager 140-172 Senior Project Manager 155-190 City Engineer 170-208 1 Asst. Construction Manager j 115-141 Project Manager 135 - 165 Project Manager 170 - 208 Utility Coordinator 1 120-147 Senior Project Analyst Senior Analyst Analyst 120-147 110-135 90-110 Program Manager Supervising Engineer i r —� Senior Engineer 170-208 155 -190 140 172 Labor Compliance Manager Labor Compliance; Supervising Public Works Observer 115-141 115-141 Analyst Assistant 75- 92 Senior Design Manager 140-172 Public Works Observer 105 - 129 Property Owner Services Representative 50- 61 Design Manager 130-159 Assistant Public Works Observer 95/105 - 116/129 Support Staff 45- 55 Associate Engineer 130-159 Senior Design Engineer II 125-153 Senior Design Engineer 1 125-153 Designer II 120-147 --_— - .- --- -__ -- -_ --- ...- - -- Desginer 1 Design Engineer 11 ___.— .____..__.__ —__ . Design Engineer 1 115-141 ' 115-141 -._ —_ ... . _,. . 110-135 _------ j Senior Drafter 105-129 Drafter II 95-116 i Drafter 1 90-110 Technical Aid 80- 98 EXHIBIT t