HomeMy WebLinkAbout09 - Human Resources Trailer Site ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
March 11, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Tom Sandefur
949 - 644 -3312 ortsandefur @city.newport- beach.ca.us
SUBJECT: Human Resources Trailer Site Improvements —Completion and
Acceptance of Contract No. 3987
RECOMMENDATIONS:
1. Accept the completed contract work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On November 13, 2007, the City Council authorized the award of the Transfer of Office
Trailer for Human Resources Department to Mike Kilbride, Ltd. The contract provided
for the construction of a crushed rock foundation and the installation and connection of
various utilities to the trailer. The contract has now been completed to the satisfaction
of the Public Works Department. A summary of the contract cost is as follows:
Original bid amount: $32,900.00
Actual amount of bid items constructed: $31,800.00
Total amount of change orders: $3,360.50
Final contract cost: $35,160.50
The decrease in the amount of actual bid items constructed over the original bid
amount resulted from a decrease in size of the water service line. The final overall
construction cost including change orders was 6.9 percent over the original bid amount.
Human Resources Trailer Site Improvements - Completion and Acceptance of Contract No. 3987
March 11, 2008
Page 2
Two change orders in the amount of $3,360.50 provided for dewatering during the
sewer connection, reinstallation of two parking meters, and asphalt patch paving.
Total construction expenses are summarized as follows:
Construction - Mike Kilbride Ltd.
Electrical - Bayshore Electric
Trailer Move - Meadows Construction
Survey - Bush & Associates
Trailer Renovation - R.G. Fleming, Inc.
Total Project Cost
$35,160.50
$25,593.00
$15,950.00
$2,072.00
$28,707.00
$107,482.50
Other costs for incidentals, furnishings, and interior cleaning were absorbed within the
Human Resources Department budget.
Environmental Review:
This project was Categorically exempt from the provisions of CEQA per Section
15301(e), since the project consists of a minor alteration to a public structure involving
an expansion of less than 2,500 feet.
Funding Availability:
Funds for the project were expended from the following account:
Account Description Account Number Amount
Structures and Improvements 0410 -9500 $35,160.50
Total: $35,160.50
All work under this contract was completed on December 20, 2007, the scheduled
completion date.
Prepared by:
Tom Sandefur
Associate Civil Engineer
Submitted by: