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Home My WebLink About0 - Regular Meeting AgendaCITY COUNCIL AGENDA CITY OF NEWPORT BEACH COUNCIL CHAMBERS - 3300 NEWPORT BLVD. Tuesday, March 11, 2008 Regular Council Meeting - 7:00 p.m. EDWARD D. SELICH Mayor LESLIE J. DAIGLE DON WEBB Mayor Pro Tem Council Member MICHAEL F. HENN NANCY GARDNER Council Member Council Member STEVEN ROSANSKY KEITH D. CURRY Council Member Council Member HOMER BLUDAU - City Manager, ROBIN CLAUSON - City Attorney, LAVONNE HARKLESS - City Clerk, STEPHEN G. BADUM - Director of Public Works, SHARON Z. WOOD - Assistant City Manager. NOTICE TO THE PUBLIC The City provides a yellow sign -in card for those wishing to address the Council to assist in the preparation of the minutes. The cards are available in the lobby of the Council Chambers. Speakers are not required to submit a card as a condition to addressing the Council. If you do fill out the card please place it in the box at the podium. PUBLIC HEARING: If in the future, you wish to challenge in court any of the matters on this agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you (or someone else) raised orally at the public hearing or in written correspondence received by the City at or before the hearing. This agenda was prepared by the City Clerk and staff reports are available at the City Clerk's Office. Staff reports or other written documentation have been prepared or organized with respect to each item of business listed on the agenda. Regular meetings of the City Council are held on the second and fourth Tuesdays of each month at 7:00 p.m. If you have any questions or require copies of any of the staff reports or other documentation regarding any item of business on the agenda, please contact City Clerk staff at (949) 644 -3005. The agendas, minutes and staff reports are also available on the City's web site. The address is: http://www.city.newport- beach.ca.us/ It is the intention of the City of Newport Beach to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Newport Beach will attempt to accommodate you in every reasonable manner. Please contact LaVonne Harkless, City Clerk, at least 72 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. PLEASE TURN CELL PHONES & PAGERS OFF OR SET IN SILENT MODE. NEWPORT BEACH CITY COUNCIL AGENDA COUNCIL CHAMBERS — 8300 NEWPORT BOULEVARD March 11, 2008 I. STUDY SESSION — 4:00 p.m. H. CLOSED SESSION — [Refer to separate agenda from City Attorney] III. RECESS IV. BECONVENE AT 7:00 P.M. FOR REGULAR MEETING V. ROL L� VI. CLOSED SESSION REPORT (if applicable) VII. PLEDGE OF ALLEGIANCE VIII. INVOCATION — Reverend Dr. Dennis Short, Harbor Christian Church IX. PRESENTATIONS - None X. NOTICE TO THE PUBLIC The City provides a yellow sign -in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the Council. Speakers must limit comments to five minutes on agenda items. The Council has the discretion to extend or shorten the time limit on agenda or non- agenda items. As a courtesy, please turn cell phones and pagers off or set them in the silent mode. XI. CITY COUNCIL ANNOUNCEMENTS OR MATTERS WHICH COUNCIL MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION ACTION OR REPORT (NON - DISCUSSION ITEM): TESTIMONY GIVEN BEFORE THE CITY COUNCIL IS RECORDED. RED LIGHT WILL SIGNIFY WHEN SPEAKERS TIME LIMIT IS UP, YELLOW LIGHT MEANS SPEAKER HAS 1 MINUTE FOR SUMMATION. XII. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under CONSENT CALENDAR (1 -16) are considered by the Council to be routine and will all be enacted by one motion in the form listed below. The City Council Members have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the Council votes on the motion unless members of the Council, staff or the public request specific items to be discussed and l or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Mayor, state their name and item number. If the optional sign -in card has been completed it should be placed in the box provided at the podium. A. READING OF MINUTESIORDINANCES AND RESOLUTIONS 1. MINUTES OF THE SPECIAL MEETING AND REGULAR MEETING OF FEBRUARY 26, 2008. Waive reading of subject minutes, approve as written and order filed. 2. READING OF ORDINANCES AND RESOLUTIONS. Waive reading in full of all ordinances and resolutions under consideration, and direct City Clerk to read by title only. B. ORDINANCE FOR INTRODUCTION 8. EENNELS IN WEST SANTA ANA HEIGHTS. Introduce Ordinance No. 2008 -_ amending Title 7 and Title 20 of the NBMC pertaining to the regulation of kennels, and pass to second reading on March 25, 2008. C. RESOLUTIONS FOR ADOPTION 4. PROPERTY TAX EXCHANGE WITH THE COUNTY OF ORANGE FOR THE SANTA ANA COUNTRY CLUB AND SOUTH OF MESA DRIVE AREAS. Adopt Resolution No. 2008 -_ relating to a Property Tax Exchange for the South of Mesa Drive area and Santa Ana Country Club. 5. ADOPTION OF A RESOLUTION RE- ESTABLISHING AN AD HOC CODEW TEE FOR THE CITY HALL BUILDING AND MASTER PLAN AND BUILDING OF OASIS SENIOR CENTER. a) Adopt Resolution No. 2008 -_ establishing an Ad Hoc Committee for the City Hall Building and Master Plan and Building of OASIS Senior Center; and b) confirm the Ad Hoc Committee appointments made on January 8, 2008: Mayor Ed Selich and Council Members Henn and Rosansky. D. CONTRACTS AND AGREEMENTS 6. AWARD CONTRACT ON BEHALF OF THE INTREGATED LAW AND JUSTICE AGENCY FOR ORANGE COUNTY ("AOC) FOR IMPLEMENTATION OF A COURT ACCESS MODULE WITHIN THE COUNTYWIDE SCHEDULING PROGRAM TO 94TIME SOLUTIONS, INCORPORATED. a) Award a contract in the amount of $98,725 to provide licensing, support, and implementation services for a Court Access Module, an enhancement to the current Countywide scheduling component of the ILJAOC to InTime Solutions, Inc., the current scheduling vendor with funding to be provided by the 2002 COPS Technology Grant with no matching funds required; and b) authorize the Chief of Police, on behalf of the ILJAOC Joint Powers Authority (JPA) and the City of Newport Beach, to execute a standard Professional Services Agreement contract with InTime Solutions, Inc, as approved by the City Attorney's Office. EXTENSION OF AGREEMENT WITH TRUGREEN LANDCARE, LLC FOR LANDSCAPE MAINTENANCE OF BONITA CANYON SPORTS PARK. Approve the agreement with TruGreen Landcare, LLC for continued landscape maintenance of Bonita Canyon Sports Park through August 29, 2008. 8. SIDEWALK, CURB AND GUTTER REPLACEMENT FY07 -08 (C -3974) — AWARD OF CONTRACT. a) Approve the project plans and specifications; b) award C -3974 to Olivas Valdez Inc. for the total bid price of $736,133.50, and authorize the Mayor and the City Clerk to execute the contract; and c) establish $61,766.50 (8.7% of low bid) to cover the cost of unforeseen work. 9. HUMAN RESOURCES TRAILER SITE IMPROVEMENTS (C4987) — COMPLETION AND ACCEPTANCE. a) Authorize the completed contract work; b) authorize the City Clerk to file a Notice of Completion; c) authorize the City Clerk to release the Labor and Materials bond 35 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code; and d) release the Faithful Performance Bond one year after Council acceptance. 10. SUPERIOR AVENUE MEDIAN IMPROVEMENTS (C -3794) — COMPLETION AND ACCEPTANCE. a) Authorize the completed contract work; b) authorize the City Clerk to file a Notice of Completion; c) authorize the City Clerk to release the Labor and Materials bond 35 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code; and d) release the Faithful Performance Bond one year after Council acceptance. 11. DOLPHIN DEEP WATER WELL REHABILITATION (C -3978) — COMPLETION AND ACCEPTANCE. a) Authorize the completed contract work; b) authorize the City Clerk to file a Notice of Completion; c) authorize the City Clerk to release the Labor and Materials bond 35 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code; and d) release the Faithful Performance Bond one year after Council acceptance. E. MISCELLANEOUS 12. RETIREE MEDICAL PROGRAM (contd. from 2/12/08). Authorize the Mayor, City Manager and City Clerk to execute the document for participation in CEBRT, with the intention of budgeting sufficient funds to fully satisfy the remaining liability over a 20 year period. 13. APPROVAL OF BUDGET AMENDMENT TO PURCHASE PROJECT MANAGEMENT SOFTWARE FROM CYCOM DATA SYSTEMS, INC. a) Approve a budget amendment (08BA -052) in the amount of $12,035 from General Fund unappropriated surplus fund balance; and b) authorize the City Attorney to enter into a License Agreement with Cycom Data Systems, Inc. for project management software developed specifically for the City Attorney's Office. 14. COUNCIL REVIEW OF LIBRARY DIRECTOR AND RECREATION AND SENIOR SERVICES DIRECTOR JOB ADVERTISEMENTS. Receive and file. 15. INFORMATION TECHNOLOGY JOB TITLES AND COMPENSATION CHANGES. Approve the City Manager's recommendation to change job titles and compensation for certain information technology positions as listed in the staff report. 16. RECLASSIFICATION OF GEOGRAPHIC INFORMATION SYSTEMS (GIS) ANALYST POSITION IN PLANNING DEPARTMENT TO PLANNING SYSTEMS ADMINISTRATOR. Approve the City Manager's recommendation to reclassify one position in the Planning Department from Geographic Information Systems (GIS) Analyst to a newly created classification of Planning Systems Administrator, and establish the salary. ACTION- MOVE AFFIRMATIVE ACTION OF THE CONSENT CALENDAR, EXCEPT FOR THOSE ITEMS REMOVED. XIII. ITEMS REMOVED FROM THE CONSENT CALENDAR XIV. ORAL REPORTS FROM CITY COUNCIL ON COMMITTEE ACTIVITIES XV. PUBLIC COMMENTS Public Comments are invited on non - agenda items generally considered to be within the subject matter jurisdiction of the Council -- Speakers must limit comments to 3- minutes. Before speaking, please state your name for the record. XVI. PLANNING COMMISSION AGENDA AND ORAL STATUS REPORT 17. PLANNING COMMISSION AGENDA FOR MARCH 6, 2005. Action: a) Receive oral report on the most recent Planning Commission actions; b) Council Member appeal of Planning Commission, Modification Committee or Planning Director approvals subject to appeal; and c) receive and file written report. XVIL CONTINUED BUSINESS 1S. CONFIRMATION OF APPOINTMENTS TO THE CITY HALL DESIGN COMMITTEE. Action: Confirm the Building Ad Hoc Committee's recommendations to appoint four (4) licensed architects, one (1) licensed landscape architect and a non - voting chairman to the City Hall Design Committee (names to be announced at the March 11 meeting). 19. MARINA PARK CONCEPT PLAN. SIZE AND HEIGHT OF COMMUNITY CENTER AND HEIGHT OF SAILING CENTER [REVISED TITLE & ACTION]. Action: a) Receive public comment about the size and building height of the Community Center and the height of the Sailing Center as described in the current Marina Park Concept Plan; and b) offer any further guidance to staff regarding the size and building height of the Community Center and the height of the Sailing Center. XVIIL - URRENT BUSINESS 20. UPPER BAY DREDGING — UPDATE ON FUNDING AND CONSTRUCTION. Action: Receive and file. .- A motion to reconsider the vote on any action taken by the City Council at either this meeting or the previous meeting may be made only by one of the Council members who voted with the prevailing side. XX. ADJOURNMENT — In memory of Gail Kirwan