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Home My WebLink About10 - 2007-2008 Citywide Slurry Seal ProgramCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. To April 22, 2008 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Andy Tran 949 - 644 -3315 or atran @city.newport- beach.ca.us SUBJECT: 2007 -2008 Citywide Slurry Seal Program - Award of Contract No. 3960 Recommendations: Approve the project plans and specifications. 2. Award Contract No. 3960 to Roy Allan Slurry Seal, Inc., for the Total Bid Price of $286,912, and authorize the Mayor and the City Clerk to execute the contract. 3. Establish an amount of $28,000 to cover the cost of unforeseen work. Discussion: At 10:00 a.m. on April 1, 2008, the City Clerk opened and read the following bids for this project: TOTAL BID AMOUNT $286,912.00 $307,500.00 $340,976.00 $383,300.00 $389,200.00 $392,950.00 $457,944.00 * Corrected Bid Amount is $341,076.00 The low total bid amount is 54 percent below the engineer's estimate of $618,000. The difference is primarily attributed to the low unit price of $0.09 per square foot of slung seal. The past several slurry seal contracts came in at approximately $0.16 per square foot, which was the unit price used in the engineer's estimate. In addition, we are experiencing a favorable bidding climate as we received seven bids for this contract as opposed to only three bids for the previous slung seal contract. The low bidder, Roy Allan Slurry Seal, Inc., possesses a California State Contractors License Classification "C -12" as required by the project specifications. A check of the Contractors references indicates they have satisfactorily completed similar projects for other municipalities. BIDDER Low Roy Allan Slurry Seal, Inc. 2 Penn Woods Corporation 3 Valley Slurry Seal Co. 4 American Asphalt South, Inc. 5 All American Asphalt 6 Pavement Coatings Co. 7 Doug Martin Contracting Co. TOTAL BID AMOUNT $286,912.00 $307,500.00 $340,976.00 $383,300.00 $389,200.00 $392,950.00 $457,944.00 * Corrected Bid Amount is $341,076.00 The low total bid amount is 54 percent below the engineer's estimate of $618,000. The difference is primarily attributed to the low unit price of $0.09 per square foot of slung seal. The past several slurry seal contracts came in at approximately $0.16 per square foot, which was the unit price used in the engineer's estimate. In addition, we are experiencing a favorable bidding climate as we received seven bids for this contract as opposed to only three bids for the previous slung seal contract. The low bidder, Roy Allan Slurry Seal, Inc., possesses a California State Contractors License Classification "C -12" as required by the project specifications. A check of the Contractors references indicates they have satisfactorily completed similar projects for other municipalities. Cltywlde Slurry Seal Program — Award of Contract No. 3960 April 22, 2008 Page: 2 Pursuant to the Contract Specifications, the Contractor will have 60 consecutive working days to complete the work. Environmental Review: The project was determined to be exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines at the time the project was authorized by the City Council. This exemption covers the repair, maintenance and minor alteration of existing public facilities with negligible expansion. Public Notice: The Notice Inviting Bids was advertised in the City's official publication and in construction industry publications. Prior to starting work, two City prepared notices will be distributed by the contractor to both residents and businesses. The first notice will be distributed ten days before work in the area and the second notice 48 hours prior to starting work in the area. Geotechnical and Material Testing Services: In addition to the contract costs, approximately $20,850 in geotechnical and material testing services is projected for this project and performed under the on -call professional services agreement with Labelle Marvin. Funding Availability: There are sufficient funds available in the following accounts for the project: Account Description Gas Tax — Newport Heights Gas Tax — Irvine Terrace General Fund — Avon St., Tustin Ave. Parking Lot General Fund —Arroyo Park Parking Lot General Fund — CDM Parking Lots and Bike Trails Proposed uses are as follows: Vendor Roy Allan Slurry Seal, Inc. Roy Allan Slurry Seal, Inc. Labelle Marvin Prepared by: Andy Tra Senior Civil Engineer Attachments: Project Location Map Account Number Amount 7181- C2002011 $ 48,762 7181- C2002010 $ 50,000 7013- C2002001 $ 69,000 7013- C2002000 $ 48,000 7013- C2002003 $ 120,000 Total: $ 335,762 Purpose Construction Contract Construction Contingency Materials Testing Total: Amount $ 286,912 $ 28,000 $ 20,850 $ 335,762 Submitted b . � are-1 er>!G: Badum Director NEWPORT DUNES BIKE TRAIL /oFESStoN, mlmB CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2007 -2008 CITYWIDE SLURRY SEAL PROGRAM No. 63670 Exp. 09 -30 -08 APPROVED ni SENIOR CIVIL ENGINEER DATE R.C.E 63670 DATE 02/13/08 SCALE N.T.S SHT 4 OF 8 DRAWN SH /JJ I C -3960 I R- 5201 - -L C E 0 - rc r u CDM AREA PARKING LOTS - 4goFESSlonq P GRANT HOWALD PARK �w��PNH v O P h o No. 63670 Exp. 09 -30 -08 3 S� CIVIL qT� LIMITS OF TYPE I SLURRY SEAL OF CALIF�� 3 CITY OF NEWPORT BEACH APPROVED PUBLIC WORKS DEPARTMENT SENIOR CIVIL ENGINEER DATE 2007 -2008 CITYWIDE R.C.E 63670 SLURRY SEAL PROGRAM DATE 02/1 08 SCALE N.LS SHT 6 OF 8 DRAWN SH jJJ C -3960 R- 5201 -L NEWPORT DUNES BIKE TRAIL /�N\ CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2007 -2008 CITYWIDE SLURRY SEAL PROGRAM No. 63670 Exp. 09 -38 -08 APPROVED z SENIOR CIVIL ENGINEER DATE R.C.E 63670 0 i TE 02/13/081 SCALE N.T.S SHT 4 OF 8 AWN SH /JJ I C -3960 I R-5201 -L