HomeMy WebLinkAbout16 - Purchase of New Paramedic VansCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 16
April 22, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Fire Department and General Services Department
Steve Lewis, 644 -3101, slewis (a)citv.newport- beach.ca.us
Mark Harmon, 644 -3055, mharmon (a)city.newport- beach.ca.us
SUBJECT: Purchase of New Paramedic Vans for the Fire Department
RECOMMENDATION:
That Council (1) approve the sole source purchase of a new 2008 Ford E-450
Modulance from Wheeled Coach Industries for $120,254 plus tax from the FY
2007 -08 Budget; and (2) authorize the City Manager to sign a non - binding letter
of intent for the purchase of a second 2008 Ford E-450 Ambulance after July 1,
2008 for $120,254 plus tax, pending approval of the FY 2008 -09 equipment
replacement budget.
DISCUSSION:
Background: In 2003, the Fire Department changed the type of ambulance used
for transporting patients from a small van ambulance to a larger paramedic
modular ambulance ( Modulance). The larger van was required to provide
improved patient care, especially when several firefighters were required to
provide continuous CPR enroute to the hospital. The larger van can
accommodate multiple patients, along with the new cardiac and lifesaving
equipment required for current medical protocols. Further, the larger Modulance
also provides more storage space for firefighter personal protective clothing and
offers better survivabilty /crash protection. At that time, the contract for purchase
was competitively awarded to Wheeled Coach Industries based on the
manufacturing quality of the van, the features provided, and the cost. Since that
time, we have purchased three additional paramedic Modulances from the
vendor.
Discussion: The FY 2007 -08 equipment replacement list provides for the
replacement of our last small ambulance, a 1999 Ford E -350 ambulance. City
Council Policy F -9 (Vehicle /Equipment Replacement Guidelines) recommends
replacement of paramedic vans on a six year /80,000 mile cycle.
The unit we are seeking to purchase is substantially similar to the other four
medic units in the fleet. Minor changes and updates have been incorporated into
this year's specifications, including improved rear suspension for better
rideability, more secure drug storage, and modifications to the emergency
lighting. Staff from the Fire and General Services Departments agree with the
recommendation to award a sole source contract to Wheeled Coach for purchase
of the unit. We are both extremely satisfied with the operation and maintenance
record of the Wheeled Coach Modulances in our fleet. By continuining to use the
same model of vehicle, maintenance and training costs are significantly reduced
over the purchase of a paramedic van from a different manufacturer.
In Wheeled Coach's proposal, we were offered a price of $137,009 for the
purchase of a single unit and a price of $120,254 each for the purchase of two
units. The FY 2008 -09 equipment list will recommend the replacement of a 2003
Wheeled Coach van (the first of the larger medic units we purchased) based
upon mileage. A copy of their proposal is attached. The City would realize
nearly a $18,000 savings per unit if we make a purchase commitment for two
vans. Since the General Services Department only has the authorization to
purchase one paramedic unit this Fiscal Year, we are seeking approval to
purchase the first unit at the present time, and are seeking City Council
authorization for the City Manager to sign a non - binding letter of intent for
purchase of a second unit after July 1, 2008, if approval is granted in the FY
2008 -09 Budget process. This would allow the City to receive the preferred
pricing from Wheeled Coach.
Environmental Review: No environmental review required. The medic unit will
meet or exceed all local and federal environmental standards.
Funding Availability: Funding for the purchase of these vehicles is available in
the Internal Service Fund (ISF) for Equipment Replacement. This purchase of
the first paramedic Modulance was approved as part of the FY 2007 -08 vehicle
replacement budget. The purchase of the second paramedic Modulance is
included in the City Manager's recommended budget for FY 2008 -09 which will
be evaluated by the City Council in June.
Prepared
Manager, Fire.Department
Mike Pisani/ Deputy Director,
General Services Department
Submitted by:
Steve Lewis/ Chief,
General Services Department
Attachment: Offer letter from Wheeled Coach industries
FROM FAX PO, : SSS24MG733 Feb. 26 2008 11: SSRM PS
Sri WaahiMVAV Slvd, 6V06 • RoaavUts, CA 98 5 v Ora. WM =44W • Fax. MM 3034M
ChyofNewportBeadt -
Tom Fulton: Bw4 mart Mabbnm c® Strpasfnt t
RP: Quotation for Ambubmam for City ofNewport Beech
Febnwy 26.200$
Dear Mr. Fuhon;
Whmlcd Coach is pleased to oft the City ofNewport Bosch the mowIngprice
quotation for Ambulant v*m as spwftd in wntir*raw snhralVed to your atteadon.
Price per vehicle hwh,Ww dWvW to Souftm Califbmia am Otte (1) hvgmdon ttip to
WheeledCoach's 00ondoa 1Tasida plant and one (1) pre -build meeting to be held in
Newport Heaoh, CAftiki. EMpee4ontrip to Oft* will be tttnde shortly Am mI&
point ten ou and will be for Two (2) Newport Basch peel upon odder of One
(1) vWcic Or for Four (4) Newport Bm&pmwnW upon order ofT'wo (2) vehicles.
Price for One (1)B4502009 Fold AmbutmRx City of Newport Boad - $137,009.
Price for Two (2) B450 2008 Ford Ambial=m City ofNewpat Beach• 5120,254. each.
Prices 40 not bwhdO State Was tax of7.75% for Omp Couuty. City glWifies for
LOOM Fee 1Lxenpt pift atoms.
Please oar ant ma ifyou have any quasdmts ar cammatts, pteM advise haw yen would
like to p mccd. Thank you for your support of Whteled Cowh IndushieL
Shtolmly,
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(562) 537-1715
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