HomeMy WebLinkAbout08 - Birch Street RehabilitationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
May 27, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Emmet Berkery
949- 644 -3311 or eberkery@city.newport- beach.ca.us
SUBJECT: Birch Street Rehabilitation - Award of Contract No. 3792
Recommendations:
1. Approve the project plans and specifications.
2. Award Contract No. 3792 to All American Asphalt for the Total Bid Price of
$609,609, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $60,000 to cover the cost of unforeseen work.
Discussion:
At 11:00 a.m. on May 6, 2008, the City Clerk opened and read the following bids for this
project:
TOTAL BID AMOUNT
$609,609.00
$627,107.75
$664,725.00
$667,271.00
$675,500.00
The low total bid amount is 9.6 percent below the Engineer's Estimate of $674,390. The
low bidder, All American Asphalt, possesses a California State Contractors License
Classification "A" as required by the project specifications. A check of the Contractors
references indicates they have satisfactorily completed similar projects for the City of
Newport Beach and other municipalities and agencies.
The project location is along Birch Street from Bristol Street North to MacArthur Boulevard.
This project includes the removal and reconstruction of deteriorating curb and gutter,
sidewalk, drive approaches, cross gutters, and sidewalk access ramps. It also includes
cold milling of existing asphalt pavement, and overlaying the existing pavement section
With rubberized asphalt.
Pursuant to the Contract Specifications, the Contractor will have 35 consecutive working
days to complete the work.
BIDDER
Low
All American Asphalt
2
R.J. Noble Company
3
Imperial Paving Co.
4
Sequel Contractors, Inc.
5
Elite Bobcat Services, Inc.
TOTAL BID AMOUNT
$609,609.00
$627,107.75
$664,725.00
$667,271.00
$675,500.00
The low total bid amount is 9.6 percent below the Engineer's Estimate of $674,390. The
low bidder, All American Asphalt, possesses a California State Contractors License
Classification "A" as required by the project specifications. A check of the Contractors
references indicates they have satisfactorily completed similar projects for the City of
Newport Beach and other municipalities and agencies.
The project location is along Birch Street from Bristol Street North to MacArthur Boulevard.
This project includes the removal and reconstruction of deteriorating curb and gutter,
sidewalk, drive approaches, cross gutters, and sidewalk access ramps. It also includes
cold milling of existing asphalt pavement, and overlaying the existing pavement section
With rubberized asphalt.
Pursuant to the Contract Specifications, the Contractor will have 35 consecutive working
days to complete the work.
.Birch Street Rehabilitation —Award of Contract No. 3792
May 27, 2008
Page: 2
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant
to Section 15301 of the CEQA guidelines. This exemption covers the repair of existing
facilities involving negligible or no expansion of existing use.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work, two City prepared notices are
distributed by the contractor to both residents and businesses. The first notice will be
distributed ten days before work in the area and the second notice 48 hours prior to
starting work in the area.
Geotechnical and Material Testing Services:
In addition to the contract costs, approximately $15,000 in geotechnical and material
testing services are projected to be needed for this project and will be performed under
the on -call professional services agreement with Harrington Geotechnical Engineering.
Funding Availability:
There are sufficient funds available in the following accounts for the project:
Account Description
Gas Tax
Traffic Congestion Relief
AHRP
Proposed uses are as follows:
Vendor
All American Asphalt
All American Asphalt
Harrington Geotechnical
Prepared by:
awtA" �
Emmet Berkery
Project Manager
Attachment: Project Location Map
Account Number
7181- C5100830
7191- C5100830
7285- C5100830
Total
Purpose
Construction Contract
Construction Contingency
Materials Testing
Total
Submitted
Amount
$ 256,009
$ 176,000
$ 252,600
$ 684,609
Amount
$ 609,609
$ 60,000
$ 15,000
$ 684,609
sn G. Badum
Works Director
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CITY OF NEWPORT BEACH
BIRCH STREET PUBLIC WORKS DEPARTMENT
PAVEMENT REHABILITATION
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