HomeMy WebLinkAbout07 - Corporation Yard Building G RepairsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
May 27, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Tom Sandefur
949 -644 -3312 or tandefur @city.newport- beach.ca.us
SUBJECT: Corporation Yard Building G Roof Repairs —Award of Contract No. 3966
Recommendations:
1. Approve the project plans and specifications.
2. Award Contract No. 3966 to Pre -Fab Builders, Inc. for the Total Bid Price of
$118,592 and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $11,850 to cover the cost of unforeseen work.
4. Approve a Budget Amendment transferring $30,000 from Account No. 7013 -
051000019 (Streets, Bikeways and Parking Lot Improvements) to Account No.
7011- C1002002 (Corporation Yard Building G Repair and Rehabilitation).
Discussion:
At 10:00 a.m. on April 30, 2008 the City Clerk opened and read the following bids for
this project:
BIDDER TOTAL BID AMOUNT
Low Pre -Fab Builders, Inc. $118,592.00
2 Copper To Enterprises $123,623.40
" Corrected Bid Amount
The low total bid amount is 7.8 percent above the Engineers Estimate of $110,000. The
higher bids were the result of a larger than expected cost to clean and paint the existing
metal members. The low bidder, Pre -Fab Builders, possesses a California State
Contractors License Classification C -51 as required by the project specifications. A check
of the Contractors references indicates they have satisfactorily completed similar
projects for other municipalities.
The project will replace existing roof members that, due to the exposure to the harsh
marine air, have become severely corroded. The project will also remove deteriorated
gutter and flashing, paint all exposed roof members and install bird netting under roof.
Corporation Yard Building G Roof Repair — Award of Contract No. 3966
May 27, 2008
Page: 2
Pursuant to the Contract Specifications, the Contractor will have 45 consecutive working
days to complete the work.
Environmental Review:
The project was determined to. be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Geotechnical, Material Testing, and Survey Services:
Geotechnical, material testing, and survey services are not anticipated for this project.
Funding Availability:
The transfer detailed in the attached Budget Amendment is from a cost savings on a
project completed earlier in this year. Upon approval of the recommended Budget
Amendment, sufficient funds will be available in the following accounts for the project:
Account Description
General Fund
Proposed uses are as follows:
Vendor
Pre -Fab Builders, Inc.
Pre -Fab Builders, Inc.
Prepared by:
Tom Sandefur
Associate Civil Engineer
Attachments: Project Location Map
Budget Amendment
Account Number
7011- C1002002
Total:
Purpose
Construction Contract
Construction Contingency
Total:
Submitted by:
Amount
$ 130,442
$ 130,442
Amount
$ 118,592
$ 11,850
$ 130,442
um
Works Director
LOCATION MAP
CORPORATION YARD BUILDING "G" ROOF REHABILITATION
CONTRACT NO. 3966
City of Newport Beach NO. BA- 08BA -071
BUDGET AMENDMENT
2007 -08
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations AND
fJ Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
AMOUNT: 830,000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
qX No effect on Budgetary Fund Balance
To transfer expenditure appropriations from the Street Bikeways, and Parking Lot Improvement project to the Corporation
Yard Building G Repair and Rehab project for roof repairs.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
REVENUE ESTIMATES (3609)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Amount
Debit Credit
$30,000.00
$30,000.00
S— /3 - U
Date
Da
Date
Description
Division
Number 7013 General Fund - Capital Street Projects
Account
Number C5100019 Streets, Bikeways, & Parking Lot Imprvmts
Division
Number 7011 General Fund - Capital Facilities Projects
Account
Number C1002002 Corp Yard Bldg G Repair & Rehab
Division
Number
Account
Number
Division
Number
Account
Number
p
C.--
Signed:
4C fir
Financial Approval: Administ ive Services Director
Signed:
.
Administrative Ap val: City Manager
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$30,000.00
$30,000.00
S— /3 - U
Date
Da
Date