HomeMy WebLinkAbout15 - Water Management Plan for Newport Bay WatershedCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 15
June 10, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Bob Stein, Assistant City Engineer
949 - 644 -3311 or rstein @city.newport- beach.ca.us
SUBJECT: Water Management Plan for Newport Bay Watershed — Amendment
No. 2 to Professional Services Agreement with Krista Sloniowski of
Connective Issues
Recommendations:
Approve Amendment No. 2 to the Professional Services Agreement with
Connective Issues (Krista Sloniowski) of Los Angeles, California, for professional
services at a not to exceed price of $12,000 and authorize the Mayor and City
Clerk to execute the Agreement.
2. Approve a Budget Amendment transferring $12,000 from Account No. 7014 -
05002000 Newport Coast Runoff Reduction Program to Account No. 7014 -
00310929 (Harbor Area Management Plan).
Discussion:
Under the original contract executed March 12, 2007, the City hired Krista Sloniowski of
the firm Connective Issues for a fee of $25,000 to assist the City in developing a
consultant scope of work for preparing an Integrated Regional Watershed Management
Plan (IRWMP) for the Newport Bay Watershed. On April 24, 2007, the Council
approved Amendment No. 1 to Connective Issues' Agreement to assist the City in
preparing the Phase 2 Integrated Regional Watershed Management Plan (IRWMP) for
the Newport Bay Watershed area for a fee of $71,400. Under Amendment No. 1,
Connective Issues also assisted the City in working with IRWD in preparing documents
in support of a Proposition 50 grant application (submitted on August 1, 2007).
With assistance from Connective Issues and other City consultants, the draft Phase 2
IRWMP was completed in March 2008 and circulated to a focus group composed of
local- and state -level stakeholders for review. While the core plan has, in general, been
favorably received, important and constructive comments have been received from
members of the focus group. In order to assist the City in addressing these comments,
staff recommends amending Connective Issues' scope of work to add the following
tasks:
Water Management Plan for Newport Bay Watershed — Amendment No. 2 to
Professional Services Agreement with Krista Sloniowski of Connective Issues
June 10. 2008
Page 2
• Complete the plan's concepts for project integration at the local Planning Area
level, revise the prioritization methodology;
• Highlight the Plan's compatibility with sources of grant funding; and
• Attend meetings with watershed stakeholders.
Environmental Review:
All tasks fall under the Information Gathering class of projects and are therefore
categorically exempt pursuant to CEQA Guidelines, Article 19, Section 15306.
Public Notice:
As the preparation of the Water Management Plan is a 'consensus' process, the
frequent meetings with stakeholders, e.g. local agencies, environmental groups, and
key business groups will continue.
Fundincl Availability:
Additional costs for preparing the water management plan will be offset by savings
realized in the Newport Coast Runoff Reduction Program through efficient execution of
several Newport Coast watershed tasks.
Upon approval of the recommended Budget Amendment, sufficient funds are available
in the following account for the project:
Account Description
Upper Bay and Harbor Area Management Plan
Prepared by:
Bob Stein
Assistant City Engineer
Attachments: Amendment No. 2
Account Number Amount
7014- CO310929 $ 12,000
Total: $ 12,000
Submitted
In Badum
Works Director
AMENDMENT NO.2
TO
PROFESSIONAL SERVICES AGREEMENT
WITH CONNECTIVE ISSUE, INC.
FOR THE
INTEGRATED REGIONAL WATERSHED MANAGEMENT PLAN
THIS AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT, entered
into this day of , 2008, by and between the CITY OF
NEWPORT BEACH, a municipal corporation, (hereinafter referred to as "City ") and
CONNECTIVE ISSUE, INC., a California corporation, whose address is 8212 Grimsby
Avenue, Los Angeles, California, 90045 ( "Consultant'), and is made with reference to
the following:
RECITALS
A. On March 12, 2007, CITY and CONSULTANT entered into a Professional
Services Agreement, hereinafter referred to as "Agreement', for
comprehensive outline preparation services for the Integrated Regional
Watershed Management Plan (IRWMP) , hereinafter referred to as
"Project". The Agreement was scheduled to expire on June 30, 2007.
B. City and Consultant have entered into one previous Amendment of the
Agreement for a fee of $71,400 to assist with preparation of the Phase 1
and Phase 2 IRWMP, the latest dated April 24, 2007, that extended the
term of the Agreement to June 30, 2008.
C. City desires to enter into this Amendment No. 2 to reflect additional
services not included in the Agreement or prior Amendments and to
extend the term of the Agreement to March 31, 2009.
D. City desires to compensate Consultant for additional professional services
needed for Project.
E. City and Consultant mutually desire to amend Agreement, hereinafter
referred to as "Amendment No. 2" as provided here below.
NOW, THEREFORE, the parties hereto agree as follows:
1. Consultant shall be compensated for services performed pursuant to this
Amendment No. 2 according to "Exhibit A" dated May 13, 2008, attached
hereto.
2. Total additional compensation to Consultant for services performed
pursuant to this Amendment No. 2 for all work performed in accordance
with this Amendment, including all reimburseable items and subconsultant
FA
fees, shall not exceed Twelve Thousand and 001100 Dollars
($12,000.00).
3. The term of the Agreement shall be extended to March 31, 2009.
4. Except as expressly modified herein, all other provisions, terms, and
covenants set forth in Agreement shall remain unchanged and shall be in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 on
the date first above written.
APPROVED AS TO FORM:
City Attorney
for the City of Newport Beach
ATTEST:
By:
LaVonne Harkless,
City Clerk
CITY OF NEWPORT BEACH,
A Municipal Corporation
Mayor
for the City of Newport Beach
Connective Issue, Inc.:
IN
(Corporate Officer)
Title:
Print Name:
0
(Financial Officer)
Print Name:
Attachments: Exhibit A — Scope of Services and Billing Rates
f: 5users%pbvAshared\agreements \fy 07- 08konnective issue - watershed- amendUoc
CONNECTIVE ISSUE
5/13/08
Mr. Robert Stein
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA 92663
Subject: Completion of the Integrated Regional Watershed
Management Plan (IRWMP)
Additional Scope of Work Tasks and Cost Proposal
Dear Bob:
As we discussed, these are the additional services Connective Issues
will perform to complete the first draft of the Phase 2 IRWMP.
Task List
• Task 1 - Complete first draft of the Phase II IRCWMP:
o Complete project integration concepts for each Planning
Area.
o Complete Prioritization Methodology.
o Complete summary of Funding Source Compatibility with
the IRCWMP.
• Task 2 - Public presentations and meeting attendance for the Draft
IRCWMP.
. Task 3 - Revise the IRCWMP to respond to public input and
comments.
Billing Rate = $105 /hour, not to exceed $12,000.00
Schedule: These tasks are anticipated to will be completed by
September 1, 2008.
Krista Sloniowski
Director, Connective Issue
8212 GRIMSBY AVF_. % LOS ANGELES, CA 90045 i 310- 435 -8773
City of Newport Beach
BUDGET AMENDMENT
2007 -08
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations AND
PX Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 08BA -079
AMOUNT: $12,000.00
IjIncrease in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To transfer expenditure appropriations from the Newport Coast Runoff Reduction account to the Harbor Area Management
Plan account for an amendment to the Professional Services Agreement with Connective Issues, of Los Angeles.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund/Division Accoun t
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed
Description
Description
Description
7014 Misc & Studies
C5002000 Newport Coast Runoff Reduction
7014 Misc & Studies
C0310929 Upper Bay/Harbor Area Management Plan
Fina cial Approval: Admini tive Services Director
'Administrativee roval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$12,000.00
$12.000.00
Date
� J
D e
Date