HomeMy WebLinkAbout05 - Asphalt RepairsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 5
July 8, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Utilities Department
Steve Myrter, Utilities Director
949 - 718 -3400 or smvrter (Dcitv.newt)ort- beach.ca.us
SUBJECT: ASPHALT REPAIRS — APPROVAL OF AMENDMENT NO. 1 TO
PROFESSIONAL SERVICES AGREEMENT WITH HARDY & HARPER,
INC.
RECOMMENDATION:
Approve Amendment No. 1 to Professional Services Agreement with Hardy & Harper,
Inc. for on -call asphalt repair services and authorize the Mayor and City Clerk to
execute the Amendments.
DISCUSSION:
On January 22, 2008, the City Council approved a Professional Services with Hardy &
Harper, Inc. to provide as needed on -call asphalt repair services. This amendment will
lock in prices on a time and materials basis based on the rate sheet shown in Exhibit B
through June 30, 2009.
The scope of work for the on -call professional agreement being amended would include
asphalt repairs and depending on the location may include concrete repairs. The firm is
supported by specialized crews of "patch dumps ". These crews were developed to act
as "total quality', "quick response ", self- contained vehicles used to service their
maintenance contracts throughout Southern California. This service enables staff to
get time sensitive jobs completed on short notice.
Environmental Review:
This action requires no environmental review, as it is not a project pursuant to CEQA.
Asphalt Repair Services - Approval of Amendment No. 1
to Professional On -Call Service Agreement
July 8, 2008
Page 2
Funding Availability:
Funding is available in various Maintenance and Operations Water and Wastewater
accounts. Periodically, a Capital Improvement Account will be utilized, as necessary, to
facilitate project expediency.
Expenditures more than $30,000 for an individual repair project will require a separate
City Council action in accordance with Policy F -14.
Prepared by:
L aka
Cindy Asher
AdministratiVd Manager
Submitted by:
-4=
Steve Myrter
Utilities Director
Attachments: Amendment No. 1 with Hardy & Harper, Inc.
AMENDMENT NO. 1
TO
PROFESSIONAL SERVICES AGREEMENT
WITH HARDY & HARPER, INC. FOR ON -CALL
ASPHALT PAVING REPAIRS
THIS AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT, entered
into this 8th day of July, 2008, by and between the CITY OF NEWPORT BEACH, a
municipal corporation, (hereinafter referred to as "City") and HARDY & HARPER, INC.,
a California corporation whose address is 13112 East Warner Avenue, Santa Ana,
California 90205 ( "Contractor "), and is made with reference to the following:
RECITALS
A. On January 22nd, 2008, CITY and CONTRACTOR entered into an On -Call
Professional Services Agreement, hereinafter referred to as "Agreement',
for Emergency Underground Utility Repairs. This Agreement is scheduled
to expire on July 31st, 2008,
B. City desires to enter into this Amendment No. 1 to extend the term of the
Agreement to June 30th, 2009.
C. City and Contractor mutually desire to amend Agreement, hereinafter
referred to as "Amendment No. 1 ", as provided here below.
NOW, THEREFORE, the parties hereto agree as follows:
1. Contractor shall perform on -call asphalt repairs in various locations
throughout the City pursuant to this Amendment No. 1 and according to
the Request to Extend On -Call Services Agreement dated May 29, 2008,
attached hereto as Exhibit A.
2. Compensation to the Contractor for services performed pursuant to this
Amendment No. 1 for all work performed from July 1, 2008, to June 30,
2009, shall be based on the attached Schedule of Billing Rates (Exhibit
B).
3. .. The term of the Agreement shall be extended to June 30, 2009.
4. Except as expressly modified herein, all other provisions, terms, and
covenants set forth in Agreement shall remain unchanged and shall be in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 on
the date first above written.
APPROVED AS TO FORM:
By: A °'w" C°'��
Aaron C. Harp,
Assistant City Attorney
for the City of Newport Beach
ATTEST:
LaVonne Harkless,
City Clerk
CITY OF NEWPORT BEACH
A Municipal Corporation
By:
Edward Selich,
Mayor
for the City of Newport Beach
HARDY & H RPER, INC.
By.
Title: President
Print Name: Fred T. Maas, Jr.
E�. *09K
(Financial Officer)
Title: Treasurer
Print Name: Fred T. Maas, Jr.
Attachment: Exhibit A — Request to Extend On -Call Services Agreement
Exhibit B — Schedule of Billing Rates
MAY. LY. ZVVd 11:JhFM I14- 444-2801
& Harper, Inc.
1312 EAST WARNER AVENUE
SANTA ANA, CA 92705
(714) 444 -1851 • FAX (714) 444.2801
May 29, 2008
Steve Myrter
Utilities Director
City of Newport Beach
3300 Newport Blvd.
Newport Beach, Ca. 92658
Re: Professional Service Agreement — Utility Repair Services
Dear Mr. Myrter:
N0, 4111 P. 2
EXHIBIT "A'
Hardy & Harper hw, is requesting to extend the Professional Service Agreement for
another year to commence on July 1, 2008. New rltte sheets) are attached.
1!4
j 14d ANA
,
mHr. Z1. tuU6 1 j : j 7 r M 114- 444 -Hol N0. 4111 P. 3
Hardy & Harper, Inc. EXHIBIT "B"
Labor and Eauiument Rental. Rates
City of Newport Beach
REGULAR OVERTIME
LABOR
HOURLY RATE
HOURLY RATE
DOUBLETIME
Foreman Including Pickup
$85.00
$123.00
$161-00
Operator / Screedman
$77.00
$112.00
$147.00
Laborer / Raker
$67.00
$95.00
$124.00
OPERATED EQUIPMENT
RATE
Skip Loader
$120.00
per hour
3 -5 Roller
$95.00
per hour
8 Ton Roller
$125.00
per hour
Dump Truck
$100.00
per hour
Water Truck
$92.00
per hour
Saw Truck
$110.00
perhour
Bobcat (w /Skidsteer)
$125.00
per hour
Bobcat (w /Grinder)
$185.00
per hour
Bobcat (w/Beaker)
$145.00
per hour
Backhoe
$130.00
per hour
950 Loader
$175.00
per hour
Sweeper
$160.00
per hour
SUPPORT EQUIPMENT (BARE) RATE
Paving Machine -
Pick -Up
Crew Truck w/ Tack @ $6.00 per gallon
Arrow Board
Compressor w/f ackhammer
Berm Machine
Concrete Grinders
Low Boy Move -Ins
Rental Equipment
Material
Subcontractor
Miscellaneous Supplies
$165.00 per hour
$140.00 daily
$300.00 .daily
$100.00 daily
$160.00 daily
$200.00 daily
$160.00 daily
$100.00 per hour
Cost + 15% mark-up
Cost + 15% mark -up
Cost + 15% mark -up
Cost + 15% mark -up
i of 3 Revised 05/15/08
mni. [7. [VVO IG37rni 114- 444 -zW
NU, 4111 V. 4
REGULAR .O'VERTWE
HOURLY RATE HOURLY RATE
(2) Man Crew w/Equipment
$185.00
$276.00
(3) Man. Crew w/Equipment
$276.00
$414.00
(4) Man. Crew w/Equipment
$368.00
$552.00
(5) Man Crew w/Equipment
$460.00
$690.00
(6) Man Crew w/Equipment
$552.00
$878.00
(7) Man Crew w/Equipment
$644.00
$966.00
(8) Man. Crew w/Equipment
$736.00
$1,104.00
(9) Man Crew w/Equipment
$828.00
$1,242.00
(10) Man Crew w/Equipment
$920.00
$1,380.00
** Add $?S 00 Per Hour For Use of Grinder"
Miscellaneous Supplies .............. Cost + 15%
Subcontractors ......... � . .............
..._. Cost + 15%
Material Cost .... ..........................
Cost + 15%
Rentals Cost .... ...............................
Cost + 15%
Machine.. .................... ... ... ..._ ......
.. ... . ............. $165.00 per hour
Move 1nn. . $600.00
AC........ . ......... .. ......................... ........
$85.00
AB... .. .................... _ ....... _..................... $25.00
Concrete ............. ............................... $120.00 per C.Y.
2 of 3 Revised 05/15/08