HomeMy WebLinkAbout04 - Tennis Court Fencing ReplacementCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 4
July 8, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Patrick Aroiniega
949 - 644 -3347 or parciniega @city.newport- beach.ca.us
SUBJECT: TENNIS COURT FENCING REPLACEMENT
AWARD OF CONTRACT NO. 4043
RECOMMENDATIONS:
1. Approve the project plans and specifications.
2. Award Contract No. 4043 to Harris Steel Fence, Co. for the Total Bid Price of
$89,849.00, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $10,000 to cover the cost of unforeseen work.
DISCUSSION:
At 10:00 a.m. on June 19, 2008 the City Clerk opened and read the following bids for
this project:
TOTAL BID AMOUNT
$79,849.00
$88,211.00
$93,132.60
$96,394.96 *
$124,900.00
$147,351.75
$149,100.00
$120,230,700.00 *
$186,957,892.00 *
$222,248,836.00 *
* Corrected Bid Amount
The low bid amount is 24% percent below the Engineer's Estimate of $105,000. The high
volume of bids received indicates a strong bidding environment. Highly competitive
bidding environments generally result in bids that are significantly lower than the
BIDDER
Low
Harris Steel Fence, Co.
2
Lightning Fence Co.
3
FenceCorp, Inc.
4
Quality Fence Co.
5
Newtech Eng. & Const.
6
Landmark Fence Co., Inc.
7
Malibu Pacific Inc.
8
MJ Contractors Inc.
9
Econo Fence, Inc.
10
Alcorn Fence Co.
TOTAL BID AMOUNT
$79,849.00
$88,211.00
$93,132.60
$96,394.96 *
$124,900.00
$147,351.75
$149,100.00
$120,230,700.00 *
$186,957,892.00 *
$222,248,836.00 *
* Corrected Bid Amount
The low bid amount is 24% percent below the Engineer's Estimate of $105,000. The high
volume of bids received indicates a strong bidding environment. Highly competitive
bidding environments generally result in bids that are significantly lower than the
Tennis Court Fencing Replacement —Award of Contract No. 4043
July 8, 2008
Page: 2
Engineer's Estimate. Four of the bids contained accounting errors and have been noted
with a corrected bid amount. The highest three bids contained written errors in the
proposal form. These bidders wrote the total line item cost in words rather than the unit
item costs. This error drastically increased the bid amounts resulting in $100 million+ bids.
These three bids were rejected as non - responsive and were notified via telephone. The
low bidder, Harris Steel Fence, Co., possesses a California State Contractors License
Classification C -13 as required by the project specifications. Harris Steel Fence Co., has
recently completed the tennis court fence replacement for the West Newport Park.
The project calls for the replacement of the 20+ year old tennis court fencing at Grant
Howald Park located at the intersection of Fifth Ave. and Goldenrod Ave. The
prolonged exposure to the environment has deteriorated the galvanized fence poles,
chain link fencing, gates, practice board and windscreens. Due to the constant
prevailing winds the courts had to be reinforced with braces. The new fence posts and
footings will be a larger diameter to withstand the wind loads without needing additional
bracing. The new fence and windscreen will be black vinyl - coated material. All the
posts will be replaced with galvanized steel black vinyl coated material similar to the
newly constructed tennis courts in the West Newport Park. Due to the small size of
these facilities, the courts will need to be closed during construction. Upon completion
of the new fence installation, the tennis courts will be resurfaced under a separate
contract. Pursuant to the contract specifications, the Contractor will have 30
consecutive working days to complete the work.
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant
to Section 15301 of the CEQA Guidelines. This exemption covers the repair of existing
facilities involving negligible or no expansion of existing use.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work two City prepared notices are
distributed by the contractor to both residents and businesses. The first notice will be
distributed ten days before work in the area and the second notice 48 hours prior to
starting work in the area.
Geotechnical. Material Testina. and Survev Services:
Geotechnical, material testing, and survey services are not required for this project
Funding Availability:
There are sufficient funds available in the following account for the project:
Tennis Court Fencing Replacement —Award of Contract No. 4043
July 8, 2008
Page: 3
Account Description Account Number
Tennis Court Fencing Replacement 7015- C4120928
Total:
Proposed uses are as follows:
Vendor Purpose
Harris Steel Fence, Co. Construction Contract $
Harris Steel Fence, Co. Construction Contingency $
Total: $
Prepared by:
Patrick Arcin a, P.E.
Senior Civil Engineer
Attachments: Location Map
Bid Summary
Submitted by:
Amount
$ 89,849.00
$ 89,849.00
Amount
79,849.00
10,000.00
89,849.00
LOCATION MAP
GRANT HOWALD PARK TENNIS COURT
FENCE REPLACEMENT
C -4043
0
PROJECT GRANT HOWALD
TENNIS COURT FENCE
y FTy REPLACEMENT
o�y
m
9�0
Y p
�v
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
TITLE: Tennis Coun Fence RsPkunxm- Grantllo -Id Pink BID LOCATION: City CISITS Omre - Cxy Hall
CONTRACT NO GW4b DATE ta.kace TIME: 1097575
ENGINEER'S ESTIMATE E105,11110.w BY: Palrkk Aadnleoa CHECKED: PA DATE: 1011&2756
PROJECT MANAGER: PalrlckA lega
AS READ BID
ENGINEERSESTIMATE
HARRIS STEEL FENCE
VC
FENCECORP, INC.
ITEM
DESCRIPTION
OUANTITY
UNIT
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
1
Mebiliaation
1
U5
1 400.W
$ 4,000.75
1,750.%
t0o0.W
2.750.%
2,750.W
2.m,W
2000.75
2
Remove sM dkpoee eosin 8d keg aM
wim.. eM top w mM t a¢' diem
pwanbad bars
1
1.3
to.OWW
$ lo.m,w
9,SWW
ln(IW
7."..75
7.900.%
2.0.506W
2050.75
9
IM W d wnelk vdfe faMc potyolefin mead t
87W
SF
400
$ 3 150.%
2.25
f¢W5.0D
4.83
31,Mt.W
920
21.44D.W
4
in" vhyswalM Pmyestwwadsneen bled
mler
43W
SF
200
$ 8 %.00
0.80
9,HO130
1.%
8450.%
9.50
15,DW.W
5
Sc ,,e dean pees. IYA SBA aluminum palm
16
1F
8.5D
$ 19900
7.W
112.W
2175
920.00
84.10
1026.%
6
In"I. 1519' dlamler aM we
p iYanked steel bar
1.100
V
10W
$ 11075.W
6.27
6,897.W
¢m
8800.%
8.10
¢910.00
]
Remove eM dlsposa of pMastnan pal8a and
flettell eew paNadaed steel gales
2
EA
8m.W
$ 1,70.W
875.75
1.875.W
1.20000
2.75.75
850.00
1.9 %.W
e
1n 11 n 4. 0.0, x 15'"9aNeNaed bled
vhA.w taldB Nsis
54
EA
2W.W
$ 19.500%
4 %.%
M.9pp.%
240.W
12.9 %.W
BW.W
1 &200.%
9
Inamll r1Ew 4' O.D. x 9IoM RaNan¢ed bb?
Nw7 coatw lace Imw
a
EA
275.W
$ 1.600.W
450.%
9"..m
00.75
1,980.00
175.%
14W.75
10
Pour new mnaele f0o41gs for new keee posts
15
CY
88D.W
E 12.160.00
75W
1.126.%
999.33
5100000
214W
9210.%
it
Pour rlew mrlcrele steps eM Welt tla Ie
1
L$
70m.W
E ,0DW
14,900.00
14,300.%
5AW.m
5400.%
19,875.%
19R75.W
12
Purrs batlRll Mfllin wM UmwdW.
1
CY
9W.W
$ WoW
2W00
mm
1.000.%
1000.%
e47.W
1M7.0
19
CoWW newk K W.M.
1
LS
2.6 0.W
$ 2,TW
2000.75
2.000.75
4.".W
4,000.%
2650.75
2.450.75
14
RBSNreda IaMawPLg
1
13
784.%
]84.75
1.2%.75
1,275%
1.O30.m
1.000.75
1,8]5.75
1,0]5.75
15
As Bwe
t
L$
781.%
S 1,000.75
1,5%.75
1500.%
Z ue
Zm75
12%.75
1.200.75
IM5000.00
EE
I 105,000.00
LOW
1 79.049.00
1 2ND 1
68,211.00
3RD
1 93,13260
AS READ BID
AS READ BID
$09.674.00
fw�lsllm .mnaosuaalARY c4De3 pee
ENGINEER'S
ESTIMATE
QUALITY FENCE CO. M.
NEN7TECH
ENG. 8 CONST.
LANDMARK FENCE CO.. INC.
iTEMJ DESCRIPTION QUANTITY
I UNIT
I AMOUNT
UNIT I AMOUNT
UNIT
I AMOUNT
UNIT I AMOUNT
1
Molxl'¢Wion
t
LE
I 4.00000
$ 4A ..W
9675.75
9,603.W
8.01)0.%
e0W.w
4m0.W
4,75 00
2
Relmve aM d'P W se d den lid knm eM
windxrean eM lOp eM mh 15a1'Gwm
dbars
1
LS
10.mp,75
I S 10,000.%
4.500.75
4,5 %.75
8,200.%
&000.%
219%.75
21,99000
9
In etwi cbaWllk wire famk mlWkkl mead 1
L4'$12kk BTU$ BIed oNOr
1700
SF
4.75
i 90.150.75
2.49
18683.%
4.75
00,100.75
4.14
2-.73¢75
4
Irtalyl Nnyxmaled palyestwwiNSGttn blMk
color
4.900
SF
200
.75
950
15050.%
2.50
10.750.75
1.72
7.9%.75
5
Senim clean mss, aM apply alumJee. pim
16
LF
¢W
$ 136.%
20.91
324.98
tm.%
1675,75
191.25
2,100.%
6
Install now 15tH' dknldw mh aw hp
mh,e MSteel bar
t im
LF
10.75
E llO .m
8.11
8.921.75
¢75
M'm
1225
19.475.W
7
a
eMall new "' mmed afesn
2
EA
BW.W
E 1,7%75
725.75
1460.75
2.675.%
5.750.75
1,388.75
2.7 %.W
6
ew o p a
Ntry4maled kllce Was
54
EA
260.75
E 135%75
49d.m
28,794.%
750.00
92A(g75
474.00
25.542.75
9
ew ge vein a
vin fence peals
B
FA
E t,EDD.W
298.m
2,9B4.m
300.75
20%75
382.00
9055.75
10
P Npafa peels
1$
nam
95aW
127m.W
175.75
15W.W
300.75
4.500.75
154¢]5
tt
IWCOc St011hnm
Poanewmnaeoe st adlnuMers%b.
t
LE
US
70%75
$ 7075.75
$
8.500.75
500.75
t0,7XW
10.750.75
4W.25
22M..75
22.mm
12
PoWSlurry bad."Pllb klhwitl under skb.
1
CT
300.75
E OOO.W
500.75
5m.75
70075
]7500
275.75
20075
13
Dambmt new temda Radka 6mrd,
f
LS
2.00%
E 800.%
2,898W
2�B.W
2000.%
2.0%75
2. ,W
2240.75
19
Rastas dame IaMaceq
t
LS
]84.75
$ 784.W
4AW.W
4A %.W
1300.75
15%.75
10.000.%
10.000.75
15
As 8MIm
1
14
764.75
E llD.W
975.m
9 %w
Sm.m
fAO.W
9 W
1, 000
EE
IM5000.00
4TH
90394.88
5TH
124900.00
6TH
747361.7
AS READ BID
$09.674.00
fw�lsllm .mnaosuaalARY c4De3 pee
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
TITLE: Tennle Co. Fence Wlawman ffl H..Id Park BID LOCATION: City CSWa Off.- CM HaA
CONTRACT NO.: C:W9 DATE: 19,1r TIME t0:Wam
ENGINEERS ESTIMATE: i14,6.W.W BY Paunch Ardnima CHECKEO: PA DATE. OBlulW
PROJECT MANAGER: Patrick. Ir%Iella
AS READ BID
$80.000.00 $88,574.00
GINEERS
ESTIMATE
MAll PACIFICINC.
MJ wlll
ACTORS. INC.
E(X)NO FENCE INC
ITEM
DESCRIPTION
QUANTITY
UNIT
AMOUNT
UNIT
AMOUNT
UNIT
I AMOUNT
UNIT
I AMOUNT
I
I4obn¢afion
t
1 LS
4.OW
S 4.000.00
).OW.W
7,WON
MOWN
1O.WOMI
2.105.00
2.106W
2
Remove n deposeM Ioli I rink miceeW
wo.d iz enaW lopeW cotsf5ra "dram
wnea06ws
1
LS
10.DW.g1
10.000.W
15.OW.W
i5.W0.W
9.Op0.W
3.O0.W
e70.W
e.JeB.W
9
14'- McHink wimfabric polar matedt
&4 "�B -12kk mm bbd: [alert
8700
SF
4.5Ci
8 90.150.00
10.W
67WD.W
128WW
8s7W.OWW
1),)SS.W
fIB,8555W.W
1
Inslak Nny4m#eE oolyest¢rwln0aCr6en Obdc
mks
4,3W
SF
2.W
$ a.EW.W
2.W
04890.00
S,TW.W
24510.00O.W
19.631.0
506119W.W
5
Scape dmnpof&, aW appty aNmirum pvIOt
16
l.F
050
E 136W
IW.W
1.WOW
100.00
64W.W
1.WB.W
17WB.W
6
Indall ncm 1 W diameter mid and top
aNmli20d Baal bat
1.1W
1 10.W
low
HOOD
15.W
105W.W
BOOO.W
B.BWOw.W
73WW
8.349.WO.W
move esrun9 0 ese
inamn new 9aNanCed aced pales
pcee 9 a
iretall new oaNalrsW Sled Oates
2
869.W
W
E L7W.W
1.00W
2.000.0
1,9w.W
9.Bm.W
1.M.M
2.)4DW
0
ven
vinyimatep fel,ce cods
54
2W.W
W
S 195W.W
iWW
S.4WW
i0,8W.W
1,015I
9
mew .z 9 a x e
fty Shd M. posts
8
2W.W
W
1.600.W
15QW
L2lp.W
4.1W.W
92.BW.W
2120.W
16.91A.W
10
Paw Mx'mrwdekday}S bllew rmpaposts
15
BW.W
m
MEA
$ 12.750m
IWW
1.5WW
S:lwm
]e 50QW
1.9W.W
M,m
tt
Pour n4wmmde ale eW lrtsbll baWnils
t
7.WO.W
W
$ 7000.W
7.SOO.W
),SWW
B.000.W
t2
12
Poor sluts batlMbbfill in wkl urtlef slab.
1
3W.W
W
90000
BWW
900.W
1.00D.W
fAWW
13W.W
1.3W.W
19
Conswdnew lmMS Ara.7lca boeN.
1
2.SODW
W
S 2.5W.0
10.WW
10.OW.W
1.00.W
100O.W
1.090W
IWDW
14
ResbredamapW lard ®'rg
1
T64.W
00
S )B4.W
2.5WW
2.sW.W
1,OWN
1AW.W
1.3m.W
19 %W
15
As BOilts
1
mm
W
S 1.o00.W
2.5WW
2.6W.W
100,
1,WO.W
IM.W
150.W
E
105W0.00
106,101.00
TT"
149,101.00
8TH
120.250700.00
9TH
106,&5)812.00
AS READ BID
$80.000.00 $88,574.00
AS READ BID
$133,197.00
f:WmnWM.YUOdmM WG-01\1BIDSIIMMMY CJW3 Pg 2
ENGINEER5 ESTIMATE
ALCORNFENCE
W.
IT
DESCRIPTION
QUANTITY
MIT
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
MIT
AMOUNT
I
Mow Scion
1
LS
9 ..W
E I,OWW
2,e11.W
2811.W
2
Rempve and dispose of Mein fink felse aW
wbv�peBr, OW by"cob 1 fi/9'd1wo
.N WodCars
1
LS
10,o00.W
$ ID00000
15.018.W
15.016.W
9
Iretall chfMlink wig fabric mNolefln coaled 1
&4' -812KK 9gree core Neck Wlor
B.TW
SF
4d0
E �.1W.W
2)AW.W
10 SW OW.W
4
Instal vb11aWW WNmterwlWSCreen Clad
Color
40W
SF
2.W
BWO.W
5.97OW
29,112AMW
5
Scrape dmn Wate aW aDplY iluminMrl i4
16
LF
6.501$
138W
1.712.W
2T.3mm
8
t new t era" Ct mnermkl aW tap
9.N. Nan¢ed sled bar
1.1W
LF
1 10.W
E 11,Wp.W
12.7%.W
19.975,5W.W
move esrun9 0 ese
inamn new 9aNanCed aced pales
z
EA
869.W
S fitl0.W
W
4)81.W
8
en
v StIflletl (enmzsts
Se
EA
2W.W
$ 19.5W.W
W
1.98].BDI.W
ew ore pewmR smul
Nmfrm:Wfencea
a
E].
2W.W
E t.BW.W
W
18.458.W
I
10
Pour rlew sonaete faoGnBS fw nerl fence msb
15
CY
BW.W
E 12,TSO.W
W
113,SWW
11
VpprrRW Wmrete steps adilalaA bags'@
1
W
7.WO.W
7.00W
14078.W
t2
PoV S101rytu[kfilbfill in wH OWerda0.
t
CY
3W.W
E 9W.W
W
1.996.W
t9
CCrebucl rlewl ft W.M.
t
LS
2.SODW
E 2 .W
W
5,4W,W
14
Rewae tlamalletl laWU¢'
t
LS
T64.W
764.W
W
BW.W
I5
As So=
1 �
LS
mm
E t,WD.W
IN
1.)W.W
E
105W0.00
222248b88A
AS READ BID
$133,197.00
f:WmnWM.YUOdmM WG-01\1BIDSIIMMMY CJW3 Pg 2