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HomeMy WebLinkAbout10 - Taste of Newport Banners - Encroachment PermitCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 10 July 22, 2008 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department David Keely, Senior Civil Engineer 949 - 644 -3349 or dkeely @city.newport- beach.ca.us SUBJECT: TASTE OF NEWPORT BANNERS — APPROVAL OF ENCROACHMENT PERMIT N2008 -0252 RECOMMENDATION: Conditionally approve the request of the Newport Beach Chamber of Commerce for the installation of 191 banners, from August 25, 2008, to September 22, 2008, for the annual Taste of Newport. Installation will be along Jamboree Road, MacArthur Boulevard, Westcliff Drive, Coast Highway, and Newport Boulevard. Waive City fees associated with the banners and their installation. DISCUSSION: The Newport Beach Chamber of Commerce (NBCC) has requested that 191 private banners be installed from August 25 through September 22, 2007 along the City's major thoroughfare, for the 20th Annual Taste of Newport. The banners will be mounted on streetlight poles in the public right -of -way along Jamboree Road (35 banners), Westcliff Drive (9 banners), MacArthur Boulevard (43 banners), Coast Highway (73 banners) and Newport Boulevard (31 banners). See attached Exhibit. The banners on Newport Boulevard and a portion on East Coast Highway are within Caltrans right -of -way and will require a Caltrans Standard Encroachment Permit. On the weekend of September 19 - 21 NBCC will host the 20th Annual Taste of Newport — a dining and entertainment celebration highlighting the many restaurants in Newport Beach. The NBCC reports that over 60,000 people attend the Taste of Newport events. Attendees pay a $25.00 admission charge to enter the event and will, if interested, purchase scrip to receive food and drink from participating restaurants and caterers. The event is not co- sponsored by the City of Newport Beach and is not free to the public. Council Policy L -16 prohibits the use of a commercial sponsors name on banners. However, the event will be community -wide, open to the public, and may Taste of Newport Banners — Approval of Encroachment Permit Number July 22, 2008 Page 2 create additional revenue to the City through restaurants, businesses, and hotel reservations. The applicant's request to install 191 private banners will exceed the 100 - banner limit allowed per City Council Policy L -16. In the past, similar requests for this event have been approved by City Council and there have been no reported public complaints. Should the City Council elect to approve the installation of 191 private banners in the City for 29 days, staff recommends the following conditions of approval: 1. No banners shall be installed on traffic signal poles. 2. The applicant must provide on -going maintenance of the banners and brackets. 3. The applicant must sign a "Hold Harmless Statement" requiring maintenance of the banners /brackets and indemnification and hold harmless for any liability associated with the banners /brackets. 4. The applicant must maintain a minimum of $1,000,000 in liability insurance from a company with a Best's Key Rating Guide parameter of "A" or better, and a financial size category of "VI II" or higher. 5. The applicant will obtain an Encroachment Permit (N2008 -0252) by the Public Works Department. 6. The banners shall conform to City Council Policy L -16 with the exception of the number of banners, open to the public free of charge, and co- sponsor by the City. 7. All banners and brackets shall be removed by the end of the approved time unless otherwise approved by the conditions stated in the Encroachment Permit. 8. All banners and brackets shall comply with the Encroachment Permit conditions. 9. If needed, the City may require removal of some of the banners to allow other organizations to install banners at the same location and during the same time period. 10. A minimum of two 5 -inch wide half - circle wind slits per banner are required to minimize the wind load. 11. A Caltrans Standard Encroachment Permit shall be obtained for banners in Caltrans right -of -way. Taste of Newport Banners — Approval of Encroachment Permit Number July 22, 2008 Page 3 Environmental Review: Staff determined that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15378 of the Guidelines. This action is not considered to be a project as defined by CEQA. Funding Availability: No City funds will be required. The NBCC will pay all costs associated with the installation and removal of the banners. Prepared by: David Keely Senior Civil Engin er Attachment: Banner Exhibit Submitted by: Stephen G. Badum Public Works Director Taste of Newport W www.tasteofnewport.com w N W i W cn Taste of Newport w www.tasteofnewport.com � N ,F w a� L U) Taste of New ort w www.tasteofnewport.c w N � rn w U) Taste of Newport w CO www.tasteofnewport.com cq - LU rn w cn TASTE OF NEWPORT BANNER LOCATION DESCRIPTIONS TYPE 1 -- 191 (28 "x72" Multi color digital banners with wind slits; design includes event name, event web page and event dates.) Jamboree -16 Moving on Jamboree starting at San Joaquin and ending at PCH on the west side (page 1) Jamboree -19 Moving on Jamboree beginning at PCH and ending at San Joaquin Hills on the east side (page 2) 17th Street- 5 Moving on 17d' Street starting at Dover and ending at Irvine Ave. (page 3) 17'" Street- 4 Moving on 17'h Street starting at Irvine Ave. and ending at Dover. (page 3) MacArthur- 22 Moving on MacArthur Blvd. starting at PCH and ending at San Joaquin Hills. (page 4) MacArthur- 21 Moving on MacArthur Blvd. starting at San Joaquin Hills and ending at PCH (page 5) Newport Blvd. -15 (15 of the 15 banners in this location fall within CAL Trans jurisdiction) Moving on Newport Blvd. starting at Hoag Rd. and ending at 32nd Street (page 6) Newport Blvd. -16 (16 of the 16 banners in this location fall with in CAL Trans jurisdiction) Moving on Newport Blvd. starting at 32nd Street and ending at Hoag Rd. (page 7) PCH- 32 (12 of the 32 banners in this location fall within CAL Trans jurisdiction) Moving on PCH starting at Bay Shore Dr. /Dover and ending at MacArthur Blvd. (page 8) PCH- 41 (17 of the 41 banners in this location fall within CAL Trans jurisdiction) Moving on PCH starting at MacArthur Blvd. and ending at Bay Shore Dr. /Dover (page 9) NOTE: 60 banners fall into Cal Trans right of way and can only be up for two weeks. This will hopefully be Monday, Sept. 8- Monday, Sept 22.