HomeMy WebLinkAbout06 - Ocean Pier RepairsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 6
August 12, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen Luy, Associate Civil Engineer
949 - 644 -3330 or sluy @city.newport - beach.ca.us
SUBJECT: OCEAN PIER REPAIRS - Award of Contract No. 3973
Recommendations:
1. Approve the project drawings and specifications.
2. Award Contract No. 3973 to AIS Construction Co. for the Total Bid Price of
$659,445.02, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $66,000 (10 %) to cover the cost of unforeseen work.
4. Approve a budget amendment transferring $47,500 from unappropriated
Tidelands Fund balance to 7231- C4801001 (Ocean Pier Repairs)
Discussion:
At 11:00 a.m. on July 23, 2008 the City Clerk opened and read the following three bids
for this project:
BIDDER TOTAL BID AMOUNT
Low AIS Construction Co. $659,445.02
2 John S. Meek Company, Inc. 679,790.00
3 American Marine Corp. 1,310,035.00
The low total bid amount is 20 percent above the Engineer's Estimate of $528,000.00 The
disparity between the estimate and the actual bid prices may reflect the current volitility in
the oil industry since many of the products used in the pier repair are petroleum based, as
well as the special nature of the work and the limited availablity of skilled contractors
qualified in this type of work.
The low bidder, AIS Construction Co. (AIS), possesses a California State Contractors
License Classification "A" as required by the project specifications. As part of staff's
reference check, staff has had phone conversations with the president of AIS and the
Ocean Pier repairs — Award of Contract No. 3973
August 12, 2008
Page: 2
company's listed references. All references (Vandenberg Air Force Base Boat Harbor,
Presido Land Trust, Army Corp of Engineers, and Long Beach Unified School District)
indicated the Contractor has satisfactorily completed marine -type projects for them.
Over its twelve year history, AIS has limited direct ocean pier rehabilitation work
experience. However, AIS has done substantial marine related work including dolphin
repair and rehabilitation, structural steel repair at or below water level, recoating of
dolphins, repair and fabrication of a new fendering system, pile repair and replacement,
dredging projects, and gabion construction projects. Additionally, the contractor and his
employees proposed for this project have direct pier and related rehabilitation work
experience under past employers.
The Ocean Pier Repair project has a budget of $680,000. Bids for the project came in
higher than budgeted funds. To cover the shortfall, staff recommends transferring
$47,500 from the unappropriated Tidelands Fund balance.
The proposed work consists of replacing deteriorated and or missing cross bracing,
stringers, cross bridging, hardware, etc; removing and replacing damaged /deteriorated
portions of piles, wrapping existing piles and repairing previous pile wraps; installing
fiberglass jackets, reinforcement and epoxy grout to stabilize /repair pier pilings;
installing trowelable epoxy to fill voids and fix cracks in existing structural members of
the pier; and performing all related work as required to complete the contract.
Pursuant to the Contract Specifications, the Contractor will have 60 consecutive working
days to complete the work.
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15301 of the CEQA Guidelines. This exemption covers the repair of existing
facilities involving negligible or no expansion of existing use.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Funding Availability:
Sufficient funds will be available in the following accounts for the project.
Account Description Account Number Amount
Tide and Submerged Lands 7231- C4801001 $ 680,000.00
Budget Amendment 7231- C4801001 47,500.00
Total: $ 727,500.00
Proposed uses are as follows:
Vendor
AIS Construction Co.
AIS Construction Co.
Various
Prepared by:
-/?�7 -�/ 4
Stephe Luy
Associate Civil Engineer
Attachments: Project Location Map
Ocean Pier repairs — Award of Contract No. 3973
August 12, 2008
Page: 3
Purpose
Construction Contract
Construction Contingency
Printing and Incidentals
Total:
Submitted by:
Amount
$ 659,445.02
$ 66,000.00
$ 2,054.98
$ 727,500.00
KG. Badum
Works Director
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NEWPORT
PIER
BALBOA
PIER
C-3973
OCEAN PIER REPAIRS 08 -09
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City of Newport Beach NO. BA- 09BA -006
BUDGET AMENDMENT
2008 -09 AMOUNT: $a7,soo.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations. No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations from Tidelands Fund unappropriated fund balance to the Ocean Pier Repairs
account to enter into an agreement with AIS Construction.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
230 3605 General Fund - Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Description
Division Number 7231 Tidelands - Capital
Account Number C4801001 Ocean Pier Repair /Inspection
Signed:
Signed:
Signed
Approval:
Administrative $(pproval: City Manager
Director
Amount
Debit Credit
$47.500.00
" Automatic
$47.500.00
Date
b� v5 e
D
City Council Approval: City Clerk Date