HomeMy WebLinkAbout19 - Assistant City ClerkCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 19
September 9, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Human Resources Department
Barbara Ramsey, Human Resources Director
949 - 644 -3303, bra msey (Mcitv.newport- beach.ca.us
SUBJECT: Reclassification of one Deputy City Clerk position to Assistant City
Clerk
RECOMMENDATION:
Approve the reclassification of one Deputy City Clerk (Deputy) position to Assistant City
Clerk (Assistant) with the salary range of $4,720 - $6,643, which is a 10% increase.
DISCUSSION:
Human Resources recently reviewed the responsibilities and duties of Leilani Brown,
Deputy City Clerk. It was determined that her position was working at the higher level of
Assistant City Clerk and we are recommending a reclassification of her position.
There are currently two Deputy City Clerk positions. Leilani is performing more complex
duties than the other Deputy position. These higher level duties include planning work
that involves multiple assignments, leading the work of the Deputy City Clerk, working
independently with greater decision making authority, and having significantly greater
communications with City Council. Leilani independently makes decisions in her
assigned responsibilities that are consistent with established practices and City and
departmental policy, but refers decision - making to the City Clerk in matters that depart
from accepted practices or require changes in official policy. She also acts in the
absence of the City Clerk, fulfilling duties and responsibilities of the City Clerk.
The minimum requirements of the Deputy City Clerk are three years of increasingly
responsible clerical or secretarial experience, preferably in a City Clerk or public
Records office and equivalent to completion of the twelfth grade supplemented by
specialized training in the functions and activities of the City Clerk's Office. The
Assistant classification will require five years progressively responsible municipal
clerical /secretarial experience including three years in a City Clerk's Office and two
years providing functional and technical direction to staff and taking and transcribing
minutes of meetings. An Associates Degree or equivalent in public or business
Reclassification of One Deputy City Clerk Position
September 9, 2008
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administration is highly desirable. Certification or work toward certification, from the
International Institute of Municipal Clerks as a Certified Municipal Clerk is also
desirable.
In establishing the salary for Assistant City Clerk, we reviewed the internal relationship
of the positions in the City Clerk's Office. Both the Deputy and the Assistant will report
to the City Clerk; however the Assistant will have lead responsibilities for the office and
act as the City Clerk in her absence. It is recommended the Assistant be placed ten
percent (10 %) above the Deputy position at a salary range of $4,720 - $6,643. A ten
percent (10 %) differential is consistent within the City and provides an appropriate
spread between the Assistant and Deputy City Clerk classifications.
Leilani Brown has been selected for appointment by Council to the position of City Clerk
upon the retirement of the current City Clerk in November. This will necessitate a
recruitment to fill the Assistant City Clerk position vacated by Leilani's promotion. We
have reviewed compensation survey information for the Assistant City Clerk position in
other relevant cities, and are confident that the salary range recommended for the new
Assistant City Clerk position will support the recruitment of a highly qualified candidate.
Funding Availability:
The anticipated cost for FY08 -09 is $9,270 (including benefits) and there should be
sufficient funds in the City Clerk's budget to cover this amount.
Prepared & Submitted by:
Barbara dill rector Human Resources ,
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