HomeMy WebLinkAbout11 - City Gateway Sign ProjectCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 11
September 9, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Peter Tauscher, Junior Engineer
949 - 644 -3316 or ptauscher @city.newport- beach.ca.us
SUBJECT: CITY GATEWAY SIGN PROJECT— COMPLETION AND ACCEPTANCE
OF CONTRACT NO. 3914
Recommendations:
1. Accept the completed work.
2. Authorize the City Clerk to file a Notice of Completion.
Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond one year after Council acceptance.
Discussion:
On June 12, 2007 the City Council authorized the award of the City Gateway Sign
Project to Bravo Sign & Design. The initial contract provided for the installation of eight
gateway signs featuring prominent City and district entry points. On the same night,
Council approved a ninth monument sign to be located at East Coast Highway east of
Cameo Highlands Drive delineating the easterly boundary of Corona del Mar district.
On April 8, 2008 Council approved additional funds for a tenth sign at the northwest
corner of Newport Coast Drive and San Joaquin Hills Road to identify the Newport
Coast Community Center. The contract has now been completed to the satisfaction of
the Public Works Department. A summary of the contract cost is as follows:
Contract Cost Summary
Original bid amount: $184,200.00
Actual amount of bid items constructed from original contract: $184,200.00
Total amount of change orders: $ 56,696.00
Final contract cost: $240,896.00
The change in the final contract cost is primarily due to the addition of two signs to the
project: 1) Easterly Corona del Mar Gateway Sign, and 2) Newport Coast Community
Center Sign. The change orders resulted in an approximate thirty -one percent (31 %)
increase compared to the original bid amount. The following is a description of the
change orders associated with this project.
City Gateway Sign - Completion and Acceptance of Contract No. 3914
September 9, 2008
Page 2
CO# Description Cost
1 Easterly Corona del Mar District Sign $ 20,000.00
2 Caltrans Encroachment Permit $ 2,270.00
3 Newport Coast Community Center Sign $ 34,426.00
Change Order Total: $56,696.00
The original nine gateway signs were completed prior to January 18, 2008; however,
with the addition of Newport Coast Community Center Sign at the request of the
Recreation and Senior Services Department, the completion date was delayed by
seven months. The additional seven -month period included time to design the
community center sign, obtain approval from the NCAC and The Irvine Company, order
specialty lighting, fabricate and install the sign, and landscaping. The following is a
summary of the project schedule:
Schedule Summary
Estimated Completion date per June "07 Schedule: February 2, 2008
Project award for construction: June 12, 2007
Estimated completion date at award: January 18, 2008
Actual completion date: July 17, 2008
Environmental Review:
The project is Categorically Exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers the repair, maintenance and minor alteration of existing public
facilities with negligible expansion.
Funding Availabilitv:
In addition to the primary construction contract, this project involved other project
expenses summarized as follows:
Construction
$240,896.00
Design
33,550.98
Project Inspection
3,159.68
Surveying
2,411.75
Incidentals
314.81
Total Project Cost
$280,333.22
Funds for the construction project were expended from the following accounts:
Account Description
City Entrance Monument Signage
City Entrance Monument Signage
Directional & Wayfinding Signage
Prep "d by:
j �
Peter Tauscher
Junior Engineer
Account Number
Amount
7014- C2700813
$78,276.00
7019- C2700823
$ 39,780.00
7261- C2700813
$122.840.00
$240,896.00
Stephen G. Badum
Public Works Director