HomeMy WebLinkAbout14 - Pelican Hill Road North & Newport Coast Drive Right-Turn ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 14
September 9, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Iris Lee, Senior Civil Engineer
949 - 644 -3323 or ilee @city.newport- beach.ca.us
SUBJECT: PELICAN HILL ROAD NORTH & NEWPORT COAST DRIVE
SOUTHBOUND RIGHT -TURN IMPROVEMENTS —
Award of Contract No. 3945
Recommendations:
Approve the project drawings and specifications.
2. Award Contract No. 3945 to GMC Engineering, Inc. for the Total Bid Price of
$318,293.00, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $32,000 ( -10 %) to cover the cost of unforeseen work.
Discussion:
At 10:00 a.m. on August 28, 2008 the City Clerk opened and read the following nine
bids for this project:
TOTAL BID AMOUNT
$318,318.00
$341,141.76 **
$373,872.40
$384,678.50
$408,515.00
$414,192.00 * **
$448,448.00
$457,878.00
$470,300.00
* Corrected Bid Amount is $318,293.00
** Corrected Bid Amount is $341,201.76
* ** Corrected Bid Amount is $415,192.00
BIDDER
Low
GMC Engineering
2
Hillcrest Contracting
3
Alliance Streetwork
4
Palp, Inc.
5
GCI Construction
6
Powell
7
EBS, Inc.
8
4 -Con Engineering
9
Beador Construction
TOTAL BID AMOUNT
$318,318.00
$341,141.76 **
$373,872.40
$384,678.50
$408,515.00
$414,192.00 * **
$448,448.00
$457,878.00
$470,300.00
* Corrected Bid Amount is $318,293.00
** Corrected Bid Amount is $341,201.76
* ** Corrected Bid Amount is $415,192.00
Pelican Hill Road N. & Newport Coast Drive Southbound Right -Turn Improvements —Award of Contract No. 3945
September 9, 2008
Page: 2
The low corrected total bid amount is 31 percent lower than the Engineer's Estimate of
$463,260.00. The disparity between the estimate and the actual bid prices may reflect
the current volatility of the economy and the custom items that are required as part of
this contract.
The low bidder, GMC Engineering (GMC), possesses a California state Contractors
License Classification "A" as required by the project specification. Previous City
contracts have been awarded to GMC, where work was completed on a satisfactory
level. In addition, a check of GMC's references indicates satisfactory completion of
similar projects in other public agencies.
The project is located at the northwest comer of the intersection at Newport Coast Drive
and Pelican Hill Road North. This project includes roadway reconstruction, curb & gutter,
storm drain, sidewalk, curb access ramps, traffic signal system modification, median
construction, retaining wall, landscaping and irrigation.
Pursuant to the Contract Specifications, the Contractor will have 60 consecutive working
days to complete the work, with the exception of the traffic signal pole installation in
which the Contractor has an additional ten (10) consecutive working days to complete
the work after the traffic signal poles have been accepted by the City.
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant
to Section 15301 of the CEQA Guidelines. This exemption covers the minor alteration
of existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work, City - prepared notices will be
distributed by the Contractor to residents within the project vicinity.
Funding Availability:
Sufficient funds will be available in the following accounts for the project.
Account Description Account Number Amount
Newport Coast Drive at Pelican Hill 7181- C5200974 $ 366,093.00
Road North
Total: $ 366,093.00
Pelican Hill Road N. & Newport Coast Drive Southbound Right -Tum Improvements —Award of Contract No. 3945
September 9, 2008
Page: 3
Proposed uses are as follows:
Vendor
GMC Engineering
GMC Engineering
On -Call Consultant
Various
Prepared by:
Nor Civil Engineer
Attachments: Project Location Map
Puraose Amount
Construction Contract $ 318,293.00
Construction Contingency $ 32,000.00
Materials Testing $ 15,000.00
Printing and Incidentals $ 800.00
Total: $ 366,093.00
;n G. Badum
Works Director
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