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Home My WebLink About10 - Newport Theatre Arts Center Lobby AdditionCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. to September 23, 2008 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Fong Tse 949 - 644 -3321 or ftse @city.newport- beach.ca.us SUBJECT: Newport Theatre Arts Center Lobby Addition, Retrofit of (E) 320' Guyed Tower at Utilities Yard, Utilities Yard Radio Building, and Utilities Yard Building -3 Remodel — Completion and Acceptance of Contract No. 3742 RECOMMENDATIONS: 1. Accept the completed work. 2. Authorize the City Clerk to file a Notice of Completion. 3. Authorize the City Clerk to release the Labor and Materials bond 35 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code. 4. Release the Faithful Performance Bond 1 year after Council acceptance DISCUSSION: On May 22, 2007, the City Council authorized the award of this multiple - buildings project to the second low bidder, Big West Construction Corp. The work completed by this project is as follows: NEWPORT THEATRE ARTS CENTER (NTAC) LOBBY ADDITION: Portions of the NTAC lobby was demolished and the surrounding ground below excavated to construct additional footings necessary for the 445 square foot lobby addition which included walls, glass panels, flooring, ceiling, and lighting. Accessibility modifications were made to the public's path of travel to the theater and its restrooms. The consultant Architect's lack of responsiveness in resolving issues that arose from its inadequate plans caused several work stoppages that delayed the construction. The contractor performed as required. RETROFIT OF EXISTING 320' GUYED TOWER: The City's 320 -foot high guyed tower at the Utilities Yard was retrofitted with additions to the existing guy anchor posts and footings. Unused antennas and other apparatus Newport Theatre A!ts Center Lobby Addition- Com; detion and Acceptance of Contract No. 3742 September 23, 2008 Page 2 were removed from the tower and new antennas and apparatus were added to the tower. In addition to the broadcast radio transmissions between City staff that it served, the retrofitted tower now also broadcasts under lease agreement with the County of Orange 800 MHz transmissions by the Orange County Sheriff's Department and local law enforcement agencies to and from areas that are poorly served by the Sheriff's other transmission towers. UTILITIES YARD RADIO BUILDING: This portion of the work removed surface parking and planter improvements adjacent to the guyed tower, constructed a 20' X 30' heated - and - air - conditioned masonry radio building and site improvements, installed an emergency power generator and fuel tank, and extended utility services into the new building. The County of Orange cost - shared the construction of the co- occupied building. The construction of this portion of the project was delayed by a number of County operational and permit issues of which City staff was not made aware by the County during project design. The contractor performed as required. UTILITIES YARD BUILDING 3 REMODEL: The interior of the formerly unused two story building that fronts 161h Street was demolished and new second floor framing, stairway and restroom was constructed for Utilities Department personnel. New windows and doors were added to the southerly and westerly sides of the building. The 1,535 square feet remodelled office space is heated and air conditioned. With this remodel, the public now has direct access to Utilities staff from 16th Street rather than through the restricted Utilities Yard. The contract has now been completed to the satisfaction of the Public Works Department. A summary of the contract cost is as follows: Original bid amount: $1,009,475.00 Actual amount of bid items constructed: $1,009,475.00 Total amount of change orders: $86,062.20 Final contract cost: $1,095,537.20 The increase in the amount of actual bid items constructed over the original bid amount resulted from twenty -nine change orders totaling $86,062.20 as listed on the attached. The final overall construction cost including the change orders was 8.53 percent over the original bid amount. Environmental Review: The work was categorically exempted from the provisions of CEQA per Section 15303, Class, 3 pertaining to the construction of limited numbers of new, small facilities and the conversion of existing small structures, and Section 15301, Class 15301 pertaining to the minor alteration of existing facilities involving negligible or no expansion of use Newport Theatre Arts Center Lobby Addition- Cc::.pI lion and Acceptance of Contract No. 3742 September 23, 2008 Page 3 beyond that existing at the time of the lead agency's determination. Notices of Exemption were filed with and posted by the County Clerk as required by law. Fundinu Availability: In addition to the primary construction contract, this project involved other project expenses. Total project expenses are summarized as follows: Construction $1,095,537.20 Architectural Services — Rossetti Architects 32,361.29 Materials Testing — Harrington Geotechnical, Inc. 27,000.00 Landscaping — Park West Landscape 10,433.00 Construction Inspection — Project Partners 3,839.18 Structural Engineering — RMS Engineering 2,576.75 Incidentals 1,874.21 Total Project Cost $1,173,621.63 Funds for the construction contract were expended from the following accounts: Account Description Newport Theatre Arts Ctr Lobby Addition - Gen Fund Newport Theatre Arts Ctr Lobby Addition — Contribution Tower and Radio Building costs — Orange County's share Tower and Radio Building - General Fund Tower and Radio Building — Water Fund Building 3 - Wastewater Fund Building 3 - Water Fund Account Number Amount 7011- C5100809 $337,439.94 7251- C5100809 25,000.00 7251- C5100976 221,500.00 7017- C5100976 82,188.50 7501- C5100976 78,708.50 7531- C5500930 51,939.79 7501- C5500930 298.760.47 Total: $1,095,537.20 All work was completed by August 21, 2008, approximately six months past the estimated completion date of February, 2008. Extra time was needed to complete the project due to delays caused by construction stoppages at NTAC and by the unexpected County of Orange requirements at the Utilities Yard Radio Building. The following is a summary of the project schedule: Schedule Summary Project award for construction: Estimated completion date at award: Actual completion date: Civil Engineer Attachment: Change Orders Summary. May 22, 2007 February 15, 2008 August 21, 2008 Submitted by: Director CHANGE ORDERS SUMMARY NEWPORT THEATRE ARTS CENTER LOBBY ADDITION, RETROFIT OF (E) 320' GUYED TOWER AT UTILITIES YARD, UTILITIES YARD RADIO BUILDING, AND UTILITIES YARD BUILDING -3 REMODEL — COMPLETION AND ACCEPTANCE OF CONTRACT NO. 3742 Change Order Description Amount 1 Radio Building: 4 -4" conduit installation changes $3,572.00 2 Radio Tower: Additional communication_ s conduits $2,382.00 3 Building 3: Conduit upgrade $4,298.00 4 Building 3: Drywall first floor $4,700.00 5 Electrical service panel $3,329.00 6 Through bolt steel backing $2,475.00 7 Glass frame anodizing $1,650.00 8 Building 3: Wall cell grouting $6,803.00 9 Radio Buildin : Additional concrete paving $3,115.00 10 Building 3: 1S floor wall furring $1,435.50 11 Radio Building: Condensate line relocation $559.50 12 Radio Building: Security picket u size $770.00 13 Building 3: Storage room ceiling drywall $1,265.00 14 NTAC: Extend deep footing atequipment room $2,860.00 15 Building 3: Added framed wall at stairwell $1,067.00 16 Building 3: Condensate line roof repair $275.00 17 NTAC: Foundation conflict and delay 5,522.00 18 NTAC: Foundation wall waterproofing $4,235.00 19 Building 3: Handrail modification $462.00 20 Radio Building: Wiring for electrical service run $3,602.00 21 Radio Building: Exterior wall /sidewalk seal $625.00 22 NTAC: Existing footing temporary shoring $1,595.00 23 NTAC: Added,restroom ADA lavatories $1,313.40 24 NTAC: Added foundation reinforcement/dowels $1,650.00 25 Building 3: Security storefront $7,590.00 26 Radio Building: Generator filter $12,633.20 27 NTAC: Various extra work items $14,591.60 28 NTAC: Landscape restoration deduction $8,313.00 29 NTAC: Teak wall covering/seat wall credit $0 Total Project Chan a Orders $86,062.20