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HomeMy WebLinkAbout01-05-1982 AgendaCITY OF NEWPORT BEACH PARKS, B CHES AND RECREATION COMMISSION • RE�LAR . EETING "HELD 'JANUARY' 5 „1982 TY HALL COUNCIL CHAMBERS 7:00 P.M. AGENDA I. PROCEDURAL MATTERS: 1. Call to Order 2. Roll Call 3. Approval of Minutes - Meeting of December 1, 1981 4. Adoption of Agenda II. ITEMS FOR ACTION: 5. Santa Ana River Bridge Concept (r.eportl attached). 6. Prioritization of Capital Improvements (recycled list) 7. Establishment of Amortization Fund for OASIS Multi- purpose • Room Maintenance and Repair (report attached) III. ITEMS FOR DISCUSSION: 8. CALTRANS West Acquisition (report attached) IV. INFORMATIONAL REPORTS: 9. Theatre "Woman of the Year” 10. Park Division 11. Recreation Division V. SPECIAL, URGENT, OR LAST - MINUTE ITEMS:- VI. ADJOURNMENT: 40 PARKS, BEACHES AND RECREATION COMMISSION MEETINGS ARE TAPE RECORDED; TESTIMONY LIMITED TO 5 MINUTES CITY OF NEWPORT BEACH Commissioners ,Parks Beaches & Recreation Com- mission ��� ` December 1:, 1981 1k\ Present Ix I xlxlx Ixlx Motion I x Second x Aye :x x x x x x x Motion x Second ..x Ayes x x x x x x x City Council Ex- officio Member Present Staff Present: I. PROCEDURAL MATTERS: C.,ha.mbers. 7pm Ronald A. Whitley,'Director Jeffrey C. Kolin, Rec. Supt. Jack Brooks, Park Supt. Michele A1'berta, Secretary Item #1 II Cal,l to The meeting of the Parks, Beaches and Recreation Commission Order was called to order at 7 P.M. Item #3 Motion was made to approve the minutes of the November 3, 1981 meeting. Item #4 The agenda was adopted as presented. II. ITEMS FOR ACTION: Item #4a Chairman Ammerman stated that the Newport Beach Youth Program is quite different from other city's programs. Our participants are concerned with improving themselves as individuals on a team. They are not so concerned with winning. The following youths were present to accept their awards: Clark Brogger Tony Casino, Matt Harrington Clay Peterson Jade Nicol Brian Parker Due to play -off games tonight only 50% of the boys were present. Chairman Ammerman thanked the boys for par= ticipating in the City's program. Approval of Minutes Adoption of .Agenda Special Recognition Awards Item #5 II� GPA 81 -1, The recommendations from the committee to the City Council Park Alterna- for the GPA 81 -1 are as follows: tives \6 Commissioners Parks %04 CITY OF NEWPORT BEACH Beaches & Recreation City Council Chambers, Commission 7pm Index 1. That a public access easement be provided to the CALTRANS West site. 2. The public access easement not be given park dedication credit and that the easement should be approved at the time of development by the Planning�.Commission and the Parks, Beaches and Recreation Commission - 3. That the minimum size of a future park be +5 acres to be located on the CALTRANS West site. 4. That the Banning,Newport Ranch park requirement be satisfied by in lieu fees. 5. That all Building Excise Tax funds generated from the proposed commercial - industrial development in the proposed Banning Newport Ranch project be allocated • to development of the park site. Bill Banning - Beeco Ltd. - He thought one of the main concerns expressed by the City Council was to develop a park as soon as possible: If the land in CALTRANS is not available for a park by the time they have their project approved for development and Beeco were to pay in lieu fees there is a possibility that no park would be placed in the area if the CALTRANS property was not secured. Barbara Cope - Expressed concern that all considerations mentioned before be weighed in determining the proximity of this location for a park to the community, existing parks, streets, and businesses. Mike Johnson - former PB & R Commissioner - He thinks it Ts important to consider that the West Newport Legislative Alliance has stated that the Banning Newport Ranch as proposed is unacceptable. The Alliance would like the property in question to remain as low density as possible and as much park as possible,. Concerns of the A1Tiance include density, traffic, and - pollution; and is a very underpriveledged area, park wise. There isn"t much land left, therefore, the CALTRANS and Banning Ranch areas are needed. _2_ Commissioners n U Motion Second Ayes Opposed Motion Second Ayes n LJ x CITY OF NEWPORT BEACH Parks Beaches & Recreation Commission s City Council Chambers. 7pm KI Louise Greele - Chairman, West Newport Legislative Alliance - Al points have been covered except one. In' the interest of having a park as soon as possible they understand there is a possibility of a development agree= ment so that a park playground may be achieved in the very near future. Agreement between City of Newport Beach and Banning; and /or an agreement between the City of Newport Beach and CALTRANS,: Commissioner Cole stated there is one problem with the Banning proposal - a park less than five acres is a maintenance burden. To get major use out of the park a minimum of five acres is required. If we take 3.2 acres from Banning and wait for CALTRANS we.-.have to wait for the money for the park to be developed. We would have a vacant piece of land with no money to develop it. The ' recommended location for the park is way above Coast Hwy. and away from traffic. The other areas considered in the northern section are bordered by commercial property which could cause us liability and danger to anybody using the park. Ron Whitley feels that all alternatives have been covered in the sub - commi.ttee's recommendations except for the time factor of the park. It is not a speedy process. Budget appropriations have to be obtained. Motion was made that we adopt the recommendations from the sub - committee. Motion carried. Item #6 Ron Whitley stated that all of the projects are worthy. The Commission's major responsibility is to put the projects in priority. Commissioner Cole asked if we could include on the list "Welcome to Newport Beach" signs to place on the major arterials entering the City. Motion was made to accept the proposed capital improve- ments as amended and prioritize it at a subsequent date as necessitated by staff. Unanimous. - 3 - Capital Improvement Proposals for 1982 -83 CITY OF NEWPORT BEACH Commissioners _ �,V Parks Beaches & Recreation Commission Mo Second � Ayes Opposed Motion Second x City Council Item #7 Ron Whitley stated there Attorney's office and P6 owners in the area want $15,640. The cost will Chambers. 7pm was no action by the City & R was not contacted. Property 197 trees removed at a cost of be discussed with the Association. After public input Chairman Ammerman stated that the problem of the street trees are not going to go away. If Newport Beach was to pay for all the trees to be removed to give back the views, it would cost the City a great deal of money. A policy should be made as to homeowner associations paying for the removal and replacement of these trees that block their views. The Commission's consensus is that the City should not have to pay for these trees throughout the City. Council Policy I -9 does not talk about view trees and should be revised. Motion was made that we permit the homeowners to have the street trees on Sandcastle Drive removed and replaced with City assistance, and that homeowners pay the expense of the removal and replacement. Motion carries. Mr. Hurgill, 3801 Sandune Lane, Corona del Mar, Board of Directors, Harbor View Hills Homeowners Association - feels that their homeowners association would be receptive to paying 100% of the bill but would first need board approval. If not approved he is confident that the home- owners who are strongly affected-by this view problem Would- contribute money. Chairman Ammerman and Commissioner Cole will work together to revise Council Policy I -9. Item #8 This will be a terraced development with lower parking arrangements. If we permit this encroachment we -can make conditions on approval. Recommendation will go back to the Public Works Department. Motion is made that we permit the encroachment on Cliff Drive Park in the area designated and request that a side- walk be- constructed in that area according to City specifications by the - applicant and that the driveway .consideration be approved by staff. Motion carries. - 4 - Request of Harbor View Hills Home- owners Assoc to remove & replace street trees Encroachment Request, Cliff Drive Park Commissioners • L CITY OF NEWPORT BEACH Parks Beaches & Recreation Commission City Council Chambers. 7pm III. ITEMS FOR DISCUSSION: Item #9 Commissioner Morin would like to have this item come back at a later date. This request is too vague and the Tocation cannot be found. Ron Whitley will make a further attempt to contact'Mr. Collinge. Commissioner Morin recommends that this item be postponed until'staff makes one more attempt to communicate with Mr. Collinge. Item #10 Existing Superior Avenue West is the CALTRANS site. There i,s an EIR being prepared for General Plan Amendment 81 -2. CALTRANS is the primary applicant. CALTRANS has 13,5 acres. It is desirable to wait for the recommendation from the Banning Committee.. IV., INFORMATIONAL REPORTS: Item #11 The winter brochure turned out considerably better than. the first issue we did with Shorko Advertising. There are still areas to be improved upon. Some good programs are coming up for the future. Three per cent less advertise- ments than the last issue. Right now it is a tremendous savings. Commissioner Morin suggested a table of contents for the next brochure. Park pro- posed for Coast Hwy. CALTRANS West Ac- quisition Recreation Division Item #12 Park .Dtfttion The contract tree tririming is completed and we have picked up some ideas from them to implement our staff... V. SPECIAL URGENT, OR UST- MINUTE ITEMS: VI. ADJOURNMENT: There being no -further business, the Parks, Beaches and Recreation Commission adjourned. - 5 - (1 CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION December 29, 1981 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Parks, Beaches and Recreation Director SUBJECT: SANTA ANA RIVER BRIDGE CALTRANS is in the process of preparing environmental documents for a new Coast Highway bridge over the Santa Ana River. It is projected that construction would occur in 1985. The bridge project is being done in conjunction with road widening (six lanes) and curb and gutter work for the West Newport area. As the new bridge may encroach into the far west end of the City - owned property identified as West Newport Park, the project should be reviewed by the Commission. Don Webb; our City Engineer, will be in attendance on the 5th to explain the project and the environmental documentation process. i / RW Ronald A. Whitley RAW: ma Attachment - West Newport Park preliminary plan • �)5 • • CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION December 29, 1981 PROPOSED CAPITAL IMPROVEMENTS 1982 -83 1. Community Youth Center building - now available $150,000 2. Entry Signs - $20,000 a) Newport Boulevard b) Irvine Avenue c) McArthur Boulevard d) Jamboree Road e) West Coast Highway f) East Coast Highway 82 -83 -83 -84 Build $100,000 $100,000 3. Irrigation System Eastbluff Park - $200,000 4. Jamboree Arterial Parkway from Ford Road to Bison Irrigation System $15,000 5. Newport Theatre Arts Center - Phase I 1982 -83 $160,000 Addition of new restrooms (men's & women's on theatre level) Expand lobby New service entrance New main entrance Intermission patio area Rewire building to code New stairs to control room Phase II 1983 -84 $140,000 Increased rake - permanent risers Permanent fixed seating Air conditioning system Redo lighting system Redo sound system • n LJ • Page Two Phase III 1984 -85 $170,000 Expand backstage area Provide inside stairway to backstage Dressing and make -up rooms Ron Yeo's original estimate $400,000 - $500';000 Total of all three phases - $470,000 6. P. E. Right -of -Way - $400,000 7. San Miguel Park Development - $600,000 $300,000 available from State funding 8. Sports Complex - . Newporter North, Irvine Company land dedication 6 -8 flat acres and approximately one million available from in lieu fees from J. M. Peters development. 9. Traffic Island at Bayside Drive and Harbor Island Dri -ve - $10,000 10. Traffic Islands on Irvine Avenue from Dover Drive to 22nd St. - $110,000 11. Traffic Islands on Pacific Coast Highway from Newport Center Drive to Poppy - $170,000 • 4 ? CITY OF NEWPORT BEACH j PARKS, BEACHES AND RECREATION DEPARTMENT December 3, 1981 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Parks, Beaches and Recreation Director SUBJECT: ESTABLISHMENT OF AMORITIZATION FUND FOR OASIS MULTI - PURPOSE ROOM MAINTENANCE AND REPAIR RECOMMENDATION: That the Commission recommend to the City Council that an amori'tization fund be established which will set aside 30% of the funds received for the rental of the OASIS Multi- purpose room. The monies deposited in the fund will be used for major repairs and replacement of equipment in the OASIS Multi- purpose room. BACKGROUND: The Friends of OASIS, Inc. recently requested that staff investigate the • feasability of establishing an amoritization fund for the maintenance, repair, and eventual replacement of equipment and facilities at the OASIS multi - purpose room. The multi - purpose room is currently used for senior citizen programs, room,. & R recreation classes, Coastline classes, and outside rentals (weddings and parties). An amoritization fund would set aside a percentage of rental fee's to be used for maintenance and repair. Amoritization funds are currently being successfully administered for our tennis and surfing programs. In these programs 30% of class fees are set aside for repairs and the purchase of new equipment. Staff feels that a similar percentage of 30% will provide an adequate fund for major repairs at OASIS. Routine maintenance would remain in the operating budget for the center allowing daily maintenance to continue to occur. The remaining 70% of the fees will be used to provide rental supervision and administration. The Friends of OASIS, Inc. Board has approved the concept of an amoritization fund and agreed to the 70%/30% split. The establishment of thi's fund will set up a long term plan for the preservation of one of the City's finest facilities. Ronald A. Whitley RAW:JCK:ma r CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Sub - Committee on Caltrans West DATE: December 28, 1981 SUBJECT: Ways and means for acquisition of Caltrans West Charge from Council On October 27, 1981, the City Manager forwarded the request of the West Newport Legislative Alliance that the City Council appoint a citizens' committee to study ways and means to obtain the property known as "Caltrans West" for the City. Council referred the request to the Commission having concluded that it is the proper body to consider open space land acquisition for the City. Description of the Property The property that is the subject of this report is that parcel owned by the State Department of Transportation; it having been acquired as freeway right -of -way in 1965 for then planned Pacific Coast Freeway at a cost of $2,365,016.00. It is bounded on the north by Newport Crest, the south by Coast Highway, the east by Superior Avenue, and the west by the Banning Ranch. and comprising +16 acres. (See attached aerial photo that includes a schematic of the proposed Superior Avenue Reallignment.) Committee Report The sub - committee met in the City Hall annex on December 11, 1981. At the meeting three methods of acquiring the property were dis- cussed: _First. The first way-of acquiring the property is by outright purchase. Discussion around this alternative concerned itself with the price for the land. It was proposed that an,offer be made to Caltrans to sell the land to a nonprofit corporation to be formed or a specail assessment district be created at the current fair market value of the property as zoned. There Vas also discussion of obtaining the land from Caltrans at the price it paid for the land in 1965. Later checking with the Legisla- tive Counsel's office and the Caltrans legal office confirmed that the latter proposal would probably require a special act of . the legislature. 0 • C> P.B. & R. Commission Caltrans Committee Page Two Second. The second proposal called for the acquisition of the land under the provisions of Proposition 3 adopted by the voters in 1978. Adoption of Proposition 3 added Section 9 to Article XIX of the California Constitution. This section and the en- abling legislation enacted under it provide that public agencies shall have a right of first refusal on land declared surplus by Caltrans within the coastal zone to be used for park and recreational purposes "for a consideration at least equal to the acquisition cost paid." Section 30618(c) of the Public Resourses Code extends the inland boundary of the coastal zone to include the subject property. As advanced, the proposal calls for the city as a public agency to acquire the property with funds to be raised as outlined in the preceeding section or with city funds from the P.B. & R. capital budget or funds to come in part from in-lieu fees and the application of moneys recieved by delaying certain road improvements on the Banning Ranch, There is unan- imous belief among lawyers for the Coastal Commission, Caltrans and the Legislative Counsel's office that the determination of whether a city is a "public agency" within the meaning of the enabling statute will require a court decision. Also, advanced as part of this proposal is for the acquisition of the property by the State Coastal Conservancy under Article XIX,.Section 9, from which it would be acquired by the city. Third. The last proposal discussed by the committee, also, in- volves the application of Article XIX, Section 9, This proposal is for the city to trade surplus lands it owns for the parcel either in a straight swap or multiparty /agency bi -level trade. While neither the Constitution nor the enabling legislation provides such a transaction involing surplus state property, counsel for the Coastal Commission believes that such a trade could be structured so as to survive court action to set aside such a trade. However, Coastal Commission counsel was more comfortable with the idea of a trade of lands authorized by special legislation. Your committee requests that after discussion of this report and consideration by the Commission that the Chair forward it to the City Council for theif .consideration of their review of General Plan Amendment 81 -2. RLH:b Respectfull bmitted, Robert L Hopkins Sub - Committee Chairman 4, �y • CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION December 29, 1981 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Recreation Superintendent SUBJECT: COMMUNITY THEATRE WOMAN OF THE YEAR A recent edition of the Daily Pilot's Weekender Section announced the winners of the newspaper's award for man and woman of the year in the Orange Coast-.areas community theatres. 'Patti- Gene'Sampson of the Friends of the Newport.Theatre Arts Center and the Orange County Community Theatre Association was selected by the Daily Pilot as the Woman of the Year. She was singled out for her efforts over the last several years with Friends of the Newport Theatre Arts Center and for her organizational efforts with the Orange County Community Theatre Association which features an annual festi -val held at the Newport Theatre Arts Center. Patti -Gene Sampson has worked closely with the Parks, Beaches and . Recreation Department to plan and develop the use of the Theatre Arts Center as a community theatre showplace. We feel her efforts have added a•great deal to the cultural life of our community. She has worked hard to organize the many community theatre groups in Orange County into a body which can coordinate the growth and development of community theatre in the.County. Monthly meetings held at the Theatre Arts Center help theatres coordinate publ,icity,, productions, and to share resources. Patti - Gene's efforts have helped establish Newport Beach as an active supporter of community theatre. We offer her our congratulations and wishes for continued success. h Jeffrey JCK:ma c%� hL* C. Kolin • �9 PARK DIVISION . ACTIVITY REPORT DECEMBER 1981 In addition to the routine maintenance, the following activities were performed for.the month of December: 1. Cleared paths for slurry seal in Nature Park. 2. Installed benches in concrete at Goat Hill. 3. Renovated and overseeded lawn at the Balboa Library. 4. Removed undesireable plant material and planted new.shrubs and trees - woodchi -ps at Bayside Park. 5. Overflow parking lot, installed chain and post at OASIS. 6. Filled and leveled area for patio, moved plants and irrigation at OASIS. 7. Planted shrubs around new walk at Inspiration Point. 8. Planted new lawn at Newport Center Library. 9. Delivered four benches to Balboa Island. 10. Hauled old equipment and wood to dump from OASIS. The tree crew performed the following work during the month of December: • 1. Trimmed 701 trees 2. Planted 5 trees 3. Removed 31 trees 4. Completed 12 work requests The tree crews are working in the following areas: 1. Buffalo Hills 2. Balboa Island 3. Newport Heights 4. Buffalo Hills park Eucalyptus Jack Brooks Park-Superintendent JB:ma � �D if - ..A RECREATION DIVISION • PROGRESS REPORT DECEMBER 1.981 SENIOR CITIZENS Sand has been delivered to OASIS Center as the first step in the construction of a patio in the quad area of the center. A contract will be awarded for the construction in the near future. The OASIS outreach program, "OASIS CALLING" is nearly ready to begin operation. The program will help OASIS reach the homebound elderly. Judy O'Shaughnessy was recently interviewed on KOCM radio and described all aspects of the program at OASIS. SPECIAL CLASSES Mail -in registration for winter session classes began on December 11, 1981. Registration for classes is slow as is the usual trend during the Christmas holidays. Several news releases will be going out in the next weeks to encourage more sign -ups. Most winter classes will begin January 4, 1982. The tennis courts at San Joaquin Hills Park were resurfaced during December and look very nice. A regular schedule of rotating resurfacing will be developed so that the tennis courts will be well maintained and safe. • ADULT AND YOUTH SPORTS Softball and basketball leagues are completing their schedules this month and making up any games that may have been fogged or rained out. Regis- tration for the new winter basketball league is going slowly,but enough teams should sign up for two leagues. The three -man basketball tournament held December 19, at 38th Street Park had 23 teams participating. The youth cross country meet was.a.lso held on December 19, at Eastbluff Park. Sixty -four paid runners competed. The Orange County championships will be held in Mission Viejo on.Saturday, January 9. SPECIAL PROGRAMS The Rent -a -Santa program was very well received by the public. Over 20 individual visits were made to local homes and businesses. The Mammoth ski trip sign -ups are expected to increase during January. effrey C. Kolin Recreation Superintendent 0 JCK:ma ar �i • RECREATION PROGRAM ANALYSIS Fall 1981 1981 (1980) 1. Sailing Programs Revenue $10,554.00 ($4,733.00) Expenditures $ 6,922,43 ($3,082.75) Participants 338 (190) 2. Tennis Instruction Revenue $ 7,437.50 ($7,282.00) Expenditures $ 7,09,9.25 ($5,788.78) Participants 318 (331) 3. Special Instruction Classes Revenue $36,770.00 ($25,536.50) Expenditures $26,237.00 ($18,404.50) Participants 1,305 (1,027) • 4. Boy's Flag Football Revenue 1,661.00 $1,872:00• Expenditures 1 7,429.52 ,$4,872.00; Participants 162 (144) 5. Surfing Instruction Revenue $ 450.00 0 Expenditures $ 337.50 0 Participants 18 0 6. Fall Round Robin Revenue $ 336.00 0 Expenditures $ 332.55 0 Participants 42 0 7. Children's Show Revenue $ 6'92.50 ($ 305.00) Expenditures $ 168.20 ($ 131.40) Participants 298 (159) • 1J Recreation Program Analysis - Fall 1981 Page 2 December 24, 1981\ 1981 1980 8. Waiter's Race Revenue $1,600.00 0 Expenditures $ 400.00 0 Participants 40 TOTAL FALL Revenue $59,501.00 ($39,728.50 Expenditures $48,926.45 ($32,234.00 Participants $ 2,521.00 ($ 7.,849.00 Adult Softball and Basketball are,not included in the Fall total; but, will be added to the Winter 1.982 report.