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11/2/1982 - Agenda
COMMISSION Meetings November 2, 1982 i CITY OF NEWPORT BEACH • PARKS, BEACHES & RECREATION COMMISSION REGULAR MEETING HELD TUESDAY, NOVEMBER 2, 1982 CITY HALL COUNCIL CHAMBERS 7:00 P.M. AGENDA I. PROCEDURAL MATTERS 1. Call to Order 2. Roll Call 3. Approval of Minutes - Meeting of Tuesday, October 5, 1982 4. Adoption of Agenda II. ACTION ITEMS 5. Street Tree P1airrtenance and Planting Policy (Recommendation Attached) • 6. 32nd-Street /Parcel (Request Attached) 7. CYC Refurbishment (Report and Recommendation Attached) II'I. DISCUSSION ITEMS 8. Capital Improvement Proposals FY 1983 -84 (Report Attached) 9. Joint Meeting with -City Council 12 -27 -82 (Report Attached) 10. Recreation and Open Space Element (Report Attached) IV. INFORMATION REPORTS 11. Status of Marinapark Study (Verbal Report) 12. Recreation Division Report 13. Park Division Report V. SPECIAL, URGENT OR LAST "MINUTE'ITEMS VI. ADJOURNMENT 0 • Motion Seconded Ayes Motion Seconded Ayes Motion Seconded Ayes • Item 3 z CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission October 5, 1982 City Council Chambers 7 p.m. INDEX Ex- Officio member present: Ronald A. Whitley, Director Staff present: Jeffrey C. Kolin, Rec. Supt. Jack Brooks, Park Supt. Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 The meeting 'of the Parks, Beaches and Recreation Commis- Call to Order, sion was called to order at 7:03 p.m. Item #.2 Roll call was taken., Canret2 iCohen,'Cole, Hopkins, Morin Roll Call and Stuart were present. Ammerman was absent. Item #3 x Motion was made by Hopkins and seconded by Cohen to Approval of x approve the minutes of the September 7, 1982 meeting. Minutes x x x x Item #4 x x The agenda was adopted as presented. Adoption of x x x x Agenda II. JOINT MEETING WITH RECREATION STAFF The Parks, Beaches and Recreation Commission met with the Recreation Supervisors. Present were Judy O'Shaughnessy, Bob Granger, Daniel Iwata and Nancy Lerner, all of whom gave a brief background of themselves, their responsi- bilities, and answered questions from the Commission. III. ACTION ITEMS x Item #5 Volleyball x Resolution &i x x x Ron Whitley presented the revised Resolution which pro- Locations vides for proposed volleyball locations. Chairman Stuart opened the meeting to public testimony. Donna Colombero, 1002 E. Ocean Front, addressed the Commission. She expressed her concern about the volleyball tournament locations and also said she appreciated the time and effort spent on monitoring the beach volleyball policies. Gordon Brock, 3000 W. Ocean Front, also addressed the Motion Seconded Ayes • • 3 CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX Commission and said he was in favor of beach volleyball and-the tournament locations. Stuart then closed the public testimony. Discussion followed and Jeff Kolin summarized the sub- committee's on -site inspections which resulted in their recommendations. Hopkins urged the Commission to defeat the motion and discussion followed. Motion was made by Morin that the Commission adopt the volleyball Resol'ution and locations as presented, Capretz seconded. Motion passes. x Item #6 Street Tree x Trimming, x x x x After some discussion, Morin recommended postponing this item until the November 2 Commission meeting. This was defeated and Cole made the motion to accept the report as presented and submit it to the City Council. Cohen seconded. Motion unanimous. Item #7 Trees at 2420 Cliff Stuart suggested postponing this item until the concerned Drive people could be notified. Discussion followed regarding view problems and policies, and Morin recommended sending a Registered Letter to the owners involved. Stuart asked the Parks, Beaches and Recreation staff to deal with the problem, and if this doesn't work it would be brought back to the Commission. IV. DISCUSSION ITEMS Item #8 Capital Improvement Stuart suggested we start setting our priorities for Proposals funding in 1983 -84 which will be presented to the City F.Y. 1983 -84 Council. Hopkins recommended a capital improvement proposal list be implemented with each Commission member adding his or her input. Stuart agreed with this recom- mendation and appointed Hopkins to work with the staff on this matter. I I CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Page 3 City Council Chambers 7 p.m. INDEX Item #9 Recreation Division Jeff -Kolin informed the Commission that the Parks, Beaches and Recreation Department is over their revenue projections so far this year. Cohen suggested that in the future we include the Theater Arts Center in the Recreation Division Report. Item #10 Park Division Jack Brooks reported injuries and costs of maintaining trees which we can do for less than the contractors. VI'. SPECIAL, URGENT OR LAST MINUTE ITEMS Morin asked if we should become involved with the "Pride of Baltimore" when it arrives in February for 4 -5 days. Discussion followed and 'Stuart directed the staff to bring it to the City Council's attention. Morin brought up the status of entry signs.and the decision made by City Council to.use the proposal which called for matching funds from the City and private sector. VII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 9:08 P.M. i i i z- CITY OF NEWPORT BEACH Motion Seconded Ayes Motion Seconded Ayes Motion Seconded Ayes E Item 3 arks, Beaches & Recreation Commission November 2, 1982 City Council Chambers 7 p.m. INDEX Ex- Officio member present: Ronald A. Whitley, Director Staff present: Jeffrey C. Kolin, Rec. Supt. Jack Brooks, Park Supt. Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 The meeting of the Parks, Beaches and Recreation Commission Call to Order was called to order at 7:02 p.m. Item #2 Roll call was taken. Ammerman, Capretz, Cohen, Hopkins, Roll Call Morin and Stuart were present. Cole was absent. Item #3 x Morin moved that there be an addition to the minutes of the pproJal of x October 5, 1982 meeting showing Hopkins' vote on Item 5, Ainutes x x x x Page 1. Motion was made by Cohen and seconded bj Capretz to approve the minutes with this addition. Item #4 x x The agenda was adopted as presented. x x x II. ACTION ITEMS Item #5 - Street Tree Maintenance & Planting Policy Street Tree Maintenance & x Ron Whitley reviewed the recommendations submitted, where- Planting x upon Jack Brooks and he answered questions from the Policy x x x x x Commission. Motion was made by Morin that the Parks, Beaches and Recreation Department recommend that the City Council adopt a new Council Policy I -19 that identifies our mainten- ance and planting procedures for street trees. Cohen seconded. Motion unanimous. Motion Seconded Ayes • Motion Seconded Ayes • ,? CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX Item #6 - 32nd Street Parcel 32nd Street Parcel x Ron Whitley reviewed the background of the 32nd Street parcel x which is open for bids and reported that the staff's position x x x remains the same, i..e., that the property not -be purchased .at this time. Discussion followed regarding the General Plan, zoning and public easements. Chairman Stuart then opened the meeting to public testimony. Margaret "Margo" Skilling, 6610 West Ocean Front, addressed the Commission. She suggested an investigation of the property predicated on the fact that Balboa Blvd.-is slated to be widened from 32nd Street to Pacific Coast Highway, and that this will take a large section off the 38th Street Park. She also suggested the City hire an appraiser to appraise that portion of the 38th Street Park which will be left after the City widens the street. Morin moved that the Commission form a sub - committee to review Ms. Skilling's recommendation investigating the feasibility of exchanging the remainder of 38th Street Park for acquisition of the 32nd Street parcel. Chairman Stuart appointed Morin to head the sub - committee, and Ammerman and Cohen volunteered to be members of the Committee. Cohen seconded. Motion unanimous. Item #7 - C.Y.C. Refurbishment C.Y.C. - Refurbishment x Ron Whitley reviewed the history and relationship between x C.Y.C. and the Newport -Mesa Unified School District. Dis- x x x cussion followed and Capretz motioned that the Parks, Beaches and Recreation Commission recommend to the City Council that they communicate with the Board of Trustees to alter the present agreement so that refurbishment could take place without any legal complications. Cohen seconded. Motion unanimous." III. DISCUSSbON ITEMS Item #8 - Capital Improvement Proposals FY 1983 -84 Ron Whitley answered the Commission's questions which mainly focused on the availability of funds for parks, tennis courts, racquetball courts, etc., with special emphasis on Irvine Terrace Park. Chairman Stuart opened the matter to public testimony. Ms. Skilling addressed the Commission and said she would like to see two basketball courts installed at West Newport now, rather than wait for a lengthly study session on this subject which would cost a considerable amount of money. She also asked that better trash cans be provided residents. Chairman Stuart recommended that the Capital Improvement Proposals be placed on the agenda as a Discussion Item at the December 7, 1982 meeting, and as an Action Item at the January 4, 1983 meeting. • • CITY OF (NEWPORT BEACH Parks, Beaches & Recreation Commission Page 3 City Council Chambers 7 p.m. INDEX Item #9 - Joint Meeting with City Council Ron Whitley reported that the City Council cancelled the December. 27 meeting and that he will report back when it is to be rescheduled. Item #10 - Recreation and Open Space Element Ron Whitley reported that some time in January the prelimin- ary planning document will be delivered to the sub - committee. IV. INFORMATION REPORTS Item #11 - Status of Marinapark Study Capretz summarized the sub - committee's meetings on the Marinapark Study and informed the Commission they are still gathering information which they will compile into a PERT Milestone Chart. Item #12 - Recreation Division Report Jeff Kolin reported on the Special Events Which occurred during the past month and, in particular, the exceptional success of the golf tournament and the Fall Five Mile run in Corona del Mar. Ammerman suggested that we pursue sponsoring a triathlon in the near future. Hopkins asked that the Commission be provided the monthly brochure from OASIS. Morin asked that a calendar of upcoming events for the following month be provided. Item #1.3 - Park Division Report There were no questions or discussion. V. SPECIAL, URGENT OR LAST MINUTE ITEMS None. VI.. ADJOURNMENT There being'no further business, the Parks, Beaches and Recreation Commission adjourned at 8:12 p.m. Dottie Flohr', Secretary Item 5 • CITY OF NEWPORT BEACH Parks, Beaches & Recreation Department DATE: November 2, 1982 TO: Parks, Beaches & Recreation Commission FROM: Parks, Beaches & Recreation Di'rector SUBJECT: Street Tree Planting and Maintenance Policy As you are aware, the Commission Committee on Street Trees has spent the last couple of months formulating a report that contained recom- mendations regarding our tree trimming operations. These recommendations were intended to address the concerns of individuals on trimming while a tree is in'bloom, too frequent of a trimming cycle and view•concerns. The Commission adopted the recommendations as departmental guidelines at the October meeting. In addition, the staff has been working for several months on a policy directed to street tree planting for new subdivisions. In reviewing • both of these items with the City Manager, it was determined that a City Council Policy covering street tree planting and maintenance is desirable. Using all informal guidelines, the attached proposed policy is provided to satisfy this need. • I • • • I -19 MAINTENANCE AND PLANTING OF PARKWAY TREES The City Council is vitally interested in beautification of City parkways. Public cooperation in helping to develop and maintain healthy and attractive trees is encouraged. MAINTENANCE OF PARKWAY TREES The Parks, Beaches and Recreation Department will trim the parkway trees on a rotation schedule. An effort will be made to trim most of the parkway trees on a two year cycle. If the rotation trimming is completed in less than two years, more frequent trimming will be done on certain trees and in view areas. Public safety such as low branches and heavy foliage will be given priority over view trimming. An effort will be made to trim•parkway trees on the Peninsula and parts of Corona del Mar during the fall and winter due to heavy traffic during the summer. Trimming schedule will be altered to avoid trimming streets with flowering street trees during their blooming time. This will apply to streets having a large number of flowering trees, not to one or two trees on a street. TREE LIST The Parks, Beaches and Recreation Commission has adopted an official tree list which will be used by the Parks, Beaches and Recreation Department to determine species for planning purposes in all new subdivisions and replacement in established parkways. Botanical Name Erythrina caffra Eucalyptus citriodora Eucalyptus ficifolia Jacaranda acutifolia Liquidambar styraciflua Magnolia grandiflora Pinus canariensis Tristania conferta Callistemon citrinus Cupaniopsis anacardioides Eucalyptus sideroxylon 'Rosea' Melaleuca leucadendra quinquenervia Pinus torreyana Platanus acerifolia Washingtonia robusta Phoenix canariensis Schinus molle Eriobotrya deflexa Metrosideros Tomentosa Geijera Parvifolia Common Name Coral Tree Lemon - scented Gum Scarlet Eucalyptus Jacaranda American Sweet Gum Southern Magnolia Canary Pine Brisbane Box Lemon Bottlebrush Cupania Red Ironbark Cajeput Tree Torrey Pine London Plane Tree Mexican Fan Palm Date Palm California Pepper Bronze Loquat New Zealand Xmas Tree Australian Willow VA STANDARDS & SPECIFICATIONS FOR PLANTING PARKWAY TREES • General Requirements A. 72 -hour notification shall be given the Parks, Beaches & Recreation Department prior to the initial installation of parkway trees for approval of species, material quality and planting supervision. 24 -hour notice shall be given prior to all subsequent inspections as required. B. Relative position of parkway trees is subject to approval by the City, and any tree not properly placed will be relocated at no cost to the City. In the interest of public safety, trees shall be kept not less than: (a) 25 feet back of beginning of curb returns. at intersections. (b) 10 feet from lamp standards. (c) 10 feet from fire hydrants. (d) 10 feet from service walks or driveways. (e) 10 feet from meters and sewers. (f) 25 feet from stop signs. . C. Trees shall be a minimum container size of fifteen gallons. 1. Condition: Plants shall be symmetrical, typical for variety and species, healthy, vigorous, free from plant disease, insect pests and shall have healthy, normal root system free from being root bound. Trees shall not be pruned or topped prior to delivery. 2. Inspection: All plant material shall be subject to inspection and approval by the City prior to planting. The City has the right to reject any item offered. D. Soil. Analysis Requirement for Land Developers Developer may be required to have a composite soil analysis made by a bona fide soil testing laboratory of soil to receive parkway trees at no cost to the City. The location and number of soil samples shall be determined by the City. Analysis shall include fertility level and organic content of the samples taken. A copy of the test results shall be forwarded directly to the Parks, Beaches & Recreation Department a minimum of 60 days prior to scheduled planting of parkway trees. E PARKWAY TREE PLANTING • A. All pits,-shall be dug with bottoms level, the width equal to two times the diameter of the ball, and the bottom two times the depth of the container from which the tree is planted. B. Pits shall be backfilled with a thoroughly mixed "prepared soil" to the bottom of the tree ball. When planting tablets are required, they shall be placed after placing the tree ball in the pit. Five (21 gram) planting tablets shall be evenly spaced around perimeter of pit on top of prepared soil. Note: Where land developers are required to provide soil analysis., the prepared soil backfill shall be based on test results. C. When soil analysis is not a requirement, "prepared soil" mix for backfill of the pits for 15- gallon trees shall consist of the following as supplied by American Landscape Supply Co. (or approved equal): (a) 60% Fine Sand ( #28 conrock or equal) (b) 40% Nitrolized Fir Sawdust (c) 10# Agricultural Gypsum/ cu. yrd. of mix (d) 2# Iron Sulphate/ cu. yrd. of mix . (e) 5 21 gram planting tablets per plant pit Note: (1) Nitrolized Fir Sawdust shall have a minimum nitrogen content of .7%. (2) Planting tablets shall be a commercial fertilizer in tablet form yielding 20% nitrogen, 10% phosphorus and 5% potash. The tablet shall be compressed and yield a slow release of nutrient over a 12 -month period. D. Set plants in center of pit, in vertical position, so that crown of ball will be level with finish grade after allowing for watering and settling and shall bear the same relationship to finish grade that it did to soil surface in original place of growth. E. Prepare a depressed water basin capable of holding 10 gallons of water. Water shall be applied in that quantity at time of planting. F. If houses are not occupied, trees shall be watered one week later. Therafter, watering shall be done at one week intervals by the developer for a period of one year or until homes are occupied. n ( G. Each tree must be properly supported by two Lodgepole pine stakes or other material approved by the City. Stakes shall be a minimum • of eight feet in length. Stake all trees at time of planting by placing stake in prepared hole and driving stake a minimum of 30 inches into soil. H. All trees shall be secured to stakes with a steel twist brace, as manufactured by V.I.T. Co., Model 22 1p (or approved equal). 1. 8 penny duplex nails shall be used to secure the brace to the stakes -= two per side. I. Root barrier may be installed if the City feels it is needed. GUARANTEES A. 15- gallon tree shall be guaranteed as to growth and health for a period of ninety (90) days after final acceptance by the City. B. Trees that fail to grow or are injured or damaged during planting operations shall be replaced within 15 days after notification. Replacement material shall be guaranteed as specified as original guaranteed material. ESTABLISHED PARKWAYS APPLICANT MUST: • 1. Apply either in person or by telephone for City approval of parkway tree planting plan. Contact the Parks; Beaches and Recreation office, 640 -2271, 3300 Newport Blvd., Newport Beach. 2. Deposit with the Park Division in advance the required fee for each tree to be installed. The minimum fee for a 15- gallon residential or commercial tree is $37.50 installed. An additional charge of $25.00 will be applied to any installation requiring concrete cutting. The difference between the fee and the actual cost of installation is borne by the City of Newport Beach in the interest of civic beautification. 3. Accept responsibility for watering and fertilizing new trees. CITY OF NEWPORT BEACH WILL: 1. Approve type, location and spacing of tree planting proposed. 2. Furnish, install, stake and initially fertilize new tree. 3. Prune and spray tree as required. 0 tv Item 6 CITY OF NEWPORT BEACH 0 Parks, Beaches &•Recreation Department DATE: November 2, 1982 TO: Parks, Beaches -& Recreation Commission FROM: Parks, Beaches & Recreation Director SUBJECT: 32nd Street Parcel All background material is provided to enable the Commission to respond to the attached request for a recommendation on the subject parcel. In contacting the State Department of Parks and Recreation, there appears to'be no funds available on a grant basis.for the acquisition of the property. Our 1980 Park Bond Funds are committed to the construction of San Miguel Park. If there are any questions prior to the meeting:on this matter, please feel free to call. RAW:df E CITY OF NEWPORT BEACH WHORANDUM: From Assistant to the City Manager To ................. BEACHES .... & ... RECREATION ......_ „ CTO _.......OBER,. 1% 191L ... ........................ DIRECTOR SUBJECT: VACANT 32ND STREET PARCEL L_J I have been asked to coordinate the preparation of a study regarding the above parcel. The City Council, on October 12th, indicated a preliminary interest in this property. Could you please accomplish the following: 1) Determine whether there is any State money available for acquisition of the parcel for park purposes; and 2) Inquire of the P, B & R Commission whether the acquisition of the parcel for park purposes is still low on the priority list of the Commission. Attached is background information. I will be preparing my report for Study Session review in November. Your early response would be appreciated. GERRY City Manager GJB ; mm Reply wanted ❑ Reply not necenRry ❑ NI -a BY., ...................................... I ....................... • 1 City Council Meeting October 12, 1982 Study Session Agenda Item No. 6(c)1 11 CITY OF NEWPORT BEACH y TO: City Council FROM: Planning Department SUBJECT: Vacant 32nd Street Parcel 1 Discussion The vacant Southern Pacific parcel southerly, 'of Balboa Boulevard at 32nd Street is currently being advertised as available for purchase. The t 1.5 acre site is currently zoned Unclassified, is designated "Two - Family Residential" in the General Plan Land Use Element and the Local Coastal Program and is designated as a future neighborhood park site in the General Plan Recreation and Open Space Element. During preparation of the City's Local Coastal Program Land Use Plan (in September 1980), the Planning Commission discussed the issue of future uses for this parcel. 'The Planning Commission referred the matter to the Parks, as °> Beaches and• Recreation Commission who recommended that the City, "... not °r pursue acquisition of the: .r "32nd Street Parcel for recreational purposes and; change the 'Recreational and Environmental Open Space' Local Coastal Plan designation for the site." It was the unanimous feeling of the Parks, Beaches and Recreation Commission (at that time) that the probable high price of the property, and its small size from a park development standpoint would not place it high on a priority list. Consistent with this recommendation, the Planning Commission and City Council ultimately approved the Local Coastal Program Land Use Plan with this site designated for "Two - Family Residential" uses. Since this is one of very few large vacant parcels near the beach, there is potential for a number of public uses as follows: 1. Public park - The site is shown on the Recreation and Open Space Element of the General Plan for a future neighborhood park. The Parks, Beaches and Recreation Commission has, however, indicated r.> a very low pr-iorit r cquisition of this site for public park 'c> purpos (see attachedmemb 2. Public parking - The Local Coastal Program states: "The City shall locate and develop new ,public parking. • Implementation is dependent upon the City's financial ability to do so. T0: City Council - 2 • This site could be used to develop a public parking lot for beach visitors. This property is one of very few vacant parcels in close proximity to the highly used West Newport Beach areas. 3. Public transit terminal - The City has, in the LCP, indicated a goal of establishing a comprehensive transit system. This site could be used as a transit /shuttle terminal to serve the Balboa Peninsula and West Newport Areas. 4. Public restrooms - Public restrooms could be provided on the site in conjunction with any of the above uses. The Public Works Department has planned portions of the site for the possible extension of Seashore Drive to the intersection of 32nd Street and Balboa Boulevard. . The attached exhibits indicate the possible alignment of this roadway and the ownership of potential right -of -way areas required for the extension. If the City Council is interested in any of the public oriented uses listed above or any other uses, staff will pursue the issue further. We have contacted the sales representative and the asking price for the parcel is $1.82 million. ter, Respectfully submitted, . PLANNING DEPARTMENT JAMES D. HEWICKER, Director By- PATRICIA L. TEMPLE Senior Planner PIT:nma Attachments L.J Iq • September 15, 1980 TO: PATRICIA TEMPLE,, SENIOR PLANNER FROM: Parks, Beaches and Recreation Director SUBJECT: 32nd STREET PARCEL RECOMMENDATION: Do not pursue acquisition of the 32nd Street Parcel for recreational purposes and; change the "Recreational and Environmental Open Space" Local Coastal Plan designation for the site. DISCUSSION: The Parks, Beaches and Recreation Commission considered the possibilities of acquiring the mentioned property at their meeting.of September 9, 1980. Proposed uses, need and possible purchase price were factors discussed with the unanimous feeling of the Commission that the`hi,gh price of the • property, and its small size from a park development standpoint would not place it high on a priority Tist. f ald A. Whitley RAW:ma n U t z n c H y 32n.d Street Parcel CITY —OWNED RIGHTS,OF —WAY 000000 . 000000 goggoo DEDICATION NEEDED FOR POTENTIAL SEASHORE DRIVE EXTENSION CITY — OWNED, BUT POTENTIAL EXCESS RIGHT —OF —WAY OCEAN FRONT ■ m •oE N £Z zz i ill .z °z °I i O ,J \J 0 4OS ■ m •oE N £Z zz i ill e rz 9i co ) ff•Fi�ivivd �F� B/ •y ■ m •oE N BOULEVARD BALBOA w w..w w::.:�C••••:7 I ' © r I� I� O 009 © O U a $ .7AIYC N�LIOL ICII ON N 91 11m1177 � _ /Z .PC „ys 9 e rz BOULEVARD BALBOA w w..w w::.:�C••••:7 I ' © r I� I� O 009 © O U a $ .7AIYC N�LIOL ICII ON N 91 11m1177 � _ /Z .PC .. � .I V ..y � ..�.. -• ry.. y.,. � 'f�.'f . ;t ! �t Y`: 'p.: M.; , tq�K Cit l• . r � ' . • . � � .,w,. •i ;�: .).qa ;.. : •r• La .i @= S�t.�7.•.,. •s4 �i.�y7va;q .: ���*�i• +.'t'•� .rat_•. �� i ,•a L.r Y +iS+�' �' �rrr : /'-• �' :a � • ' ''z' t ..rk .'�%'�'"r .JX• „ �t wn:o, ...,, �ip,c� �Q,C. , rl'''• •" 'y%�t �. _.T `. •1� •.,'rY'r1,yh'~�lmnNf:.� -I'�'� K •yy .� til � ^.:)r :Yf .i,i 3r.r••�y;! -'� <i s:,'lT�'t f : s %ice` xf ��.,�•" � t L jt ".s. ye:.;i:w�ii �/:'R� it °' �*• .'%... 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R D iris. t977 _ off r.. 'i` i ` -�✓+� :, CITY OF NEWPORT BEACH • OFFICE OF THE CITY MANAGER October 20, 1982 TO: FILE /PLANNING FROM: Assistant to the City Manager SUBJECT: VACANT 32ND STREET PARCEL In response to the request of the City Manager (memo attached), I have commenced my investigation of the above - referenced subject. With respect to item (a) of the memo, I contacted Mr. R. A. Schuf- fenhauer on October 15 to review the matter of "asking price" for the parcel: Mr. Schuffenhauer was not in and called me back on October 18th. First and foremost, Mr. Schuffenhauer stated that the $1.82 million figure referenced in the staff report to the Council represents • the offer made by a potential buyer of the property and not neces- sarily the "asking price." According to Mr. Schuffenhauer, the offer was for a cash payment. He indicated that based upon two appraisals which have been done the property has been valued at between $2 and $3 million depending, of course, upon development potential and restrictions. At this point Mr. Schuffenhauer considers the $1.82 million offer to be a minimum acceptable amount. Should the potential buyer back out, of course, it is a "brand new ball game." Southern Pacific is carefully evaluating the $1.82 offer. 'The potential buyer is carefully evaluating the development potential of the site. (See attached memo from the Planning Director.) As requested, I indicated to Mr. Schuffenhauer the City's,prelimi- nary interest in the parcel and requested that he coordinate directly with me relative to the status of this matter. He feels that Southern Pacific may have at least a moral obligation to the individual who has made the offer since that individual has spent a good deal of time and money to date in these negotiations. Mr. Schuffenhauer will, however, keep me apprised as requested. With respect to item (b) and (c) in the City Manager's memo, I have requested Ron Whitley to coordinate. Item (d) will be accom- plished in connection with the preparation of the staff report to the Council. • GE T As st o the City Manager xc: City Manager Planning Director GJB /jm P.B. &R. Director h Q� • ID /K ��( bp•c.�G. Lora • CITY OF NEWPORT BEACH OFFICE OF THE CITY MANAGER October 13, 1982 TO: GERRY BOLINT, ASSISTANT TO THE CITY MANAGER FROM: City Manager - SUBJECT: VACANT 32nd STREET PARCEL The attached report was reviewed by the City Council during the study session of October 12th. After review, the Council authorized the following: -- a) That the City contact representatives of the owners and indicate a preliminary interest in the parcel. Determine, if possible, how firm the asking price of $1.82 million is. Determine their attitude with respect to a• discount if cash is paid, or terms if the payments are met over a five or ten year period. b) Determine if there is any state money available for a park acquisition. Ron Whitley should have this information. c) Request Ron Whitley to inquire of the P, B, and R Commission - whether the acquisition of this parcel for park purposes would still be low on the priority list of the Commission. d) Take a larger map of the subject parcel and determine the number of off - street parking spaces that the parcel could accommodate. It is requested that you assume this responsi- bility and accomplish the four steps listed above. There is no set time for this report to be completed, but it would be my hope that it would be ready for further study session review on November 22nd. Attachment UROBERT L. W� YNN 11 r � U October 18, 1982 TO: City Manager CITY OF NEWPORT BEACH PLANNING DEPARTMENT FROM: Planning'Director SUBJECT:- VACANT 32nd STREET PARCEL Following the City Council meeting of October 12, 1982, I had a meeting regarding the property noted above which included an architect, Richard Brumfield; an engineer, Don Stevens; a prospective purchaser of the property, Max Morgan; and a representative of the Southern Pacific Transportation Company, R. A. Schuffenhauer. At this meeting I informed all of the parties involved of the action which had transpired the day before and the fact that the City had indicated some preliminary interest in acquiring the property. I also indicated to Mr. Schuffenhauer that the Southern Pacific Transportation Company would be contacted by a representative of the City. The project which I•- discussed with the parties involved was a residential proposal involving condominium dwelling units at.. an intensity which far exceeded that permitted under the General Plan or the LUP. We attempted to discourage them from proposing anything which did not fit the City's land use designation. As an alternative proposal we suggested that an eight or nine lot subdivision be provided, containing sixteen to eighteen dwelling units, which would be the maximum intensity permitted by the City. Even this type of development would require some form of exception to the City's subdivision standards. _�WA 0 r Eaninq D. HEWIC R Director JDH /kk Southern Pacific taw U Transportation Company R. A. Schuffenhauer Senior Land Agent Real Estate i 610 South Main Street Los Angeles. Caldorn,a%01d (213)6295617 CITY OF NEWPORT REAC.'H SEIKO"'U.M: From 'Assistant to the City, Manager To ............... ....FILE . 19..82 . SUBJECT: VACANT 32ND STREET PARCEL on this date, -I had another conversation with 'Shuffenhauer of Southern Pacific (reference t, earlier memo to file, dated 10-20-8Z), regarding -the status of this matter. He 'indicated that the ,`a: =. interested buyer of this property,* .Mr. Morgan, is*in the process of re-thinking his earlier verbal "offer" of $1.8 million as a -result a•meeting'with City'Planning staff. At the- 0 t his initial' ject.meeting,Mr.M6rgan wast'ldtha 6velopment proposal far exceeded 'permitted dev&lop-", ent intensities .:,,"It is assumed that the new pro- 4.l--._ osal will a'purchase price of-something,less an the original $1.8 million, although this is no means certain. 'At any rate*,.the written proposal from Mr. 'Morgan is expected within a week, "or two."' Mr. Shuf fenhauer will keep me 'apprised. Following receipt of the proppsal,,Southern Pacific ' will conduct its evaluation bf the -suggested purchase price, 'whatever it may be. Further meetings with the Planning Department will then be arranged to review proposed intensities. The City's anticipated uses for the parcel, i.e., .-park, parking lot, would, it is assumed, require a fairly significant downward adjustment of the price in order to be rendered feasible from the City's standpoint. to the City Manager GJB;J xc: City Manager P lanning Director Parks, Beaches &. Recreation Director 0 Reply wanted [3 Reply not necessary E3 zp By.. _....... ................. ..... .......................... Item 7 CITY OF NEWPORT BEACH Parks, Beaches & Recreation Department DATE: November 2, 1982 TO: Parks, Beaches & Recreation Commission FROM: Parks, Beaches & Recreation Director SUBJECT: Community Youth Center Refurbishment Background' The City of Newport Beach originally-leased a parcel of land from The Irvine Company to use for park and playground purposes in Corona del Mar. This parcel of land would eventually be purchased and become Grant Howald Park. In 1960 an agreement was made and entered into by the City and the Community Youth Center of Newport Harbor, a non - profit corporation. The agreement gave the City control of the Youth Center Building, Concession Building and Baseball Diamond built by the Community Youth Center Corporation on land leased by the City and licensed from the school district. The C.Y.C. had developed the Youth Center Building under a license agreement with the • Newport Beach School District for use of Harbor View School. The agreement allowed the development with the understanding that upon 90 days notice any structures may be required to be removed. The 1960 agreement between the City and the C.Y.C. did not change this agreement. It gave the City the right to schedule and control the use of the facilities in return for main- taining them and - paying utilities. In 1966, with the development of the Pacific Coast Freeway anticipated, the Youth Center turned over the improvements it had made to the City completely. The thought at the time was that the State would purchase both property and improvements from the school district, .which could reimburse the City for the improvements. The City, would then turn the money over to the C.Y.C. The County Counsel had taken the position that the school district did not have the authority to reimburse a private corporation directly. A two -year .term was assigned to the agreement, after which if the property had not been purchased, the rights would revert back to the C.Y.C. In 1972 the Community Youth Center Corporation, wishing to dissolve, entered into an agreement with the City to permanently transfer title to all buildings, facilities and improvements located on the City owned property and on the Harbor View School property to the City. Conditions attached to the agreement were that the Park remain as Grant Howald Park, that storage for the Lions Club be retained and that Boy Scout Troop 17 and Troop 308 have first priority for use of the two Scout house facilities. No change was made in the license agreement with the School District and the C.Y.C. • Community Youth Center Refurbishment Page Two � '+ Discussion Two years ago a capital improvement request was approved and funded in the amount of $100,000 to refurbish the existing Community Youth Center building. When reviewed by the architect selected to specify the improve- ment work, it was determined that the condition of the building was such that the expenditure as appropriated would not significantly improve the building and would be money poorly spent toward providing a usable facility. It was agreed upon by the Staff, Commission and the City Manager that the solution to the problem was to take the budgeted funds and add to them in subsequent years to in effect create an accumulated fund to provide sufficient funds of approximately $250,000 for a new building to be con- structed on the site. In reviewing an adjacent project to rough grade the OASIS passive park that is separated from the•CYC property by Jasmine Creek, it was found that the building in question was on Newport -Mesa Unified School District property and subject to the conditions as described in the background section of this report. As the fiscal amount is significant to build a new community center and the existing agreement has a 90 day termination clause, staff is reluctant to pursue active development plans without obtaining additional development rights on the school property. Therefore, the listed recommendation is made to clarify and facilitate the proposed project. Recommendation Request the City Council to pursue Unified School District that will building and construction,of a new property with a long term communit RAW:df 0 an agreement with the Newport -Mesa allow the demolition of the existing CYC community center building on school y Use condition. I .- -10 CITY OF NEWPORT BEACH 0 PARKS, BEACHES, AND RECREATION COMMISSION To: PARKS, BEACHES AND RECREATION COMMISSION From: Capital Improvements Committee Date: November 2, 1982 Re: Proposed Capital Improvements, F/Y 1983 -24 Attached is the list of proposed capital improvements for fiscal year 1983 -84. While the list is niether exclusive nor fixed as to the rank assigned to each item, it is, none- theless, thought by the committee to be a realistic listing after giving due consideration to cost and the liklihood of Council funding. Additional criteria used by the committee for determing which projects to recommend for Commission con- sideration were: 1) potential cost increases resulting from further delays in development of an improvement, 2) potential benefit to the city from a project versus its cost, 3) needs of the community in general and other facilities in the area, • and 4) future maintenance expenses. The further recommendations and comments of the Com- mission is encouraged and anticipated by the committee over the next three months. RLH;b L Respectfully submitted, Robert L, Hopkins, Vice - Chairman P.E. &R. Commission I v A,r • • 1 2 3. N CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION PROPOSED CAPITAL IMPROVEMENTS Fiscal Year 1983 -84 Community Youth Center Funds for construction of a new building. (See Attachment "l "') now on hand recommended 83 -84 $ 100,000 $ 250,000 Funds for landscaping and improving area between C.Y.C. and Oasis Center recommended 83 -84 $ 80,000 Newport Boulevard Median Funds to design and install landscaping for Newport Boulevard between Hospital Road and Industrial Way. (See Attachment "2 ") recommended 83 -84 $ 132,500 e Terrace Park - Tennis Courts Funds to install (including electrical stubs) and landscape tennnis courts as well as to-,., upgrade the park generall in vicinity of courts. (See Attachment "3 ") now on hand $ 40,000 Buffalo Hills Park recommended 83 -84 $ 25,000 Funds to refurbish park and improve irrigation and drainage. • recommended 83 -84 $ 100,,000 P.B. & R. Commission November 2, 1982 • Page Two 5. McFadden, Newpor - Balboa Blvds. Interchange Funds to renovate and upgrade the traffic island with low maintenance improvements at this intersection. • 0 recommended 83 -84 $ 40,000 Park Facility Improvemnt Fund The Park Superintendent has requested that we include in our annual capital budget a contin- gent fund from which special and non - recurring expenses can be met. recommended 83 -84 $ 25,000 7. Eastbluff Park Funds to refurbish and improve irrigation and drainage on a phased basis. recommended 83 -84 $ 100,00.0 West Newport Park Study recommended 84 -85 $ 100,000 Funds for a complete study of future park needs and development for entire West Newport area, including, Pacific Electric Right -of -Way, Cal - Trans West, Banning Ranch, Siminiuk Sliugh, and 38th Street Park. It is especially appropriate to undertake such a study concurrently with the Open Space Element review of the General Plan that is now underway. recommended 83 -84 $ 12,500 You will note that the sports complex has not been included as a priority item, despite the recognized need for an active recreation facility within the city. It is believed by staff and the committee that inclusion of this item as a capital improvement proposal at this time would be premature, since the city has not yet acquired a site for the complex. However, it is to be noted that the department has funds on hand from developer in lieu fees for the initial construction of such a facility once the property has been acquired. `r • • C l CITY OF NEWPORT BEACH Parks, Beaches & Recreation Department DATE: November 2, 1982 TO: Parks, Beaches & Recreation Commission FROM: Parks, Beaches & Recreation Director SUBJECT: Community Youth Center Refurbishment Background" The City of Newport Beach originally leased a parcel of land from The Irvine Company to use for park and playground purposes in Corona del Mar. This parcel of land would eventually be purchased and become Grant Howald Park. In 1960 an agreement was made and entered into by the City and the Community Youth Center of Newport Harbor, a non - profit corporation. The agreement gave the City control of the Youth Center Building, Concession Building and Baseball Diamond built by the Community Youth Center Corporation on land leased by the City and licensed from the school district. The C.Y.C. had developed the Youth Center Building under a license agreement with the Newport Beach School District for use of Harbor View School. The agreement allowed the development with the understanding. that upon 90 days notice any structures may be required to be removed. The 1960 agreement between the City and the C.Y.C. did not change this agreement. It gave the City the right to schedule and control the use of the facilities in return for main- taining them and paying utilities. In 1966, with the development of the Pacific Coast Freeway anticipated, the Youth Center turned over the improvements it had made to the City completely. The thought at the time was that the State would purchase both property and improvements from the school district, which could reimburse the City for the improvements. The City would then turn the money over to the C.Y.C. The County Counsel had taken the position that the school district did not have the authority to reimburse a private corporation directly. A two -year term was assigned to the agreement, after which if the property had not been purchased, the rights would revert back to the C.Y.C. In 1972 the Community Youth Center Corporation, wishing to dissolve, entered into an agreement with the City to permanently transfer title to all buildings, facilities and improvements located on the City owned property and on the Harbor View School property to the City. Conditions attached to the agreement were that the Park remain as Grant Howald Park, that storage for the Lions Club be retained and that Boy Scout Troop 17 and Troop 308 have first priority for use of the two Scout house facilities. No change was made in the license agreement with the School District and the C.Y.C. /91 1q C_ 4 W av� Z` ".1 / '/ r Community Youth Center Refurbishment Page Two • Discussion Two years ago a capital improvement request was approved and funded in the amount of $100,000 to refurbish the existing Community Youth Center building. When reviewed by the architect selected to specify the improve- ment work, it was determined that the condition of the building was such that the expenditure as appropriated would not significantly improve the building and would be money poorly spent toward providing a usable facility. It was agreed upon by the'Staff, Commission and the City Manager that the solution to the problem was to take the budgeted funds and add to them in subsequent years to in effect create an accumulated fund to provide sufficient funds of approximately $250,000 for a new building to be con- structed on the site. In reviewing an adjacent project to rough grade the OASIS passive park that is separated from the*CYC property by Jasmine Creek, it was found that the building in question was on Newport -Mesa Unified School District property and subject to the conditions as described in the background section of this report. As the fiscal amount is significant to build a new community center and the existing agreement has a 90 day termination clause, staff is reluctant to pursue active development plans without obtaining additional development rights on the school property. Therefore, the listed recommendation is made to clarify and facilitate the proposed project. Recommendation Request the City Council to pursue an agreement with the Newport -Mesa Unified School District that will allow the demolition of the existing CYC building and construction of a new community center building on school property with a long term community use condition. RAW:df Is CITY OF NEWPORT BEACH • Parks, Beaches & Recreation Department DATE: October 13, 1982 TO: Robert L. Wynn, City Manager FROM: Parks, Beaches & Recreation Director SUBJECT: NEWPORT BOULEVARD MEDIAN During the June of 1982 City Council review and approval of Capital Improvements for Fiscal Year 82 -83, they indicated that the ongoing appropriation identified as Median'Islands Improvement Program (027797207) be directed toward improvement of the median on Newport Boulevard between the Arches and 15th Street. Historically, this improvement program has been funded in the t$20,000 range.to accommodate emergency or-unplanned redevelopment of medians. Cognizant of what current costs are associated with median development that is low in maintenance requirements, i.e., the recent San Joaquin Hills Road Project, a preliminary site plan with corresponding cost estimate was obtained. The reason for this action was staff felt the amount of money available was not enough to make any visible improvement to the area and the project, to be done right, would • take a significant budget increase. .o This lengthly and wide median is an important entrance to our City. The existing ice plant, although functional, has been questioned by many as to its aesthetics and image for the City. The mentioned site plan and•cost estimate is attached for your review. The $132,386.00 cost estimate is based on a plan that is similar in concept to the current installation on Dover Drive. Low in maintenance cost and water efficient with a drip irrigation system were two important criteria in -'the design concept. Recommendations 1. Authorize the design factor of $8,975.00 which includes detailed plans and specifications for bid purposes to be taken from this fiscal year's appropriation for Median Island Improvement Program (027797207) 2. Direct staff to submit $123,000, as a capital 3. For City Council reviei in November to apprise with the concept. the construction project as identified, approximately improvement proposal for fiscal year 1983 -84. v purposes, place this item on a Study Session agenda them of the proposal and obtain their concurrence Ronald A. Whitley RAW:df Enc. i7 tfQc,�n wie,n'� iii it C;9S*K n • caistiruct • inc LANDSCAPE ARCHITECTS CONTRACTORS October 6, 1982 PRELIMINARY COST ESTIMATE NEWPORT BLVD. TRAFFIC MEDIAN LANDSCAPE IMPROVEMENTS ITEM 1. GRADING a. Remove exist. A/C in median noses • b. Clear & grub exist. ground cover c. Required excavation, export QUANTITY UNIT PRICE TOTAL 6,000 $ 1.00 $ 6,000.00 Allow and finish grading Allow SUB TOTAL *(includes projected county dump charges of $7,000.00 from which city may be exempt) 2. CONSTRUCTION a. Install stamped conc, median paving 16,500 $ 2.35 b. Construct conc. wall 50' 35.00 SUB TOTAL 4,000.00 12,000.00 * $22,000.00 $38,775.00 1,750.00 $40,525.00 3. LANDSCAPING a. Automatic drip irrigation system including new 21I water services Allow $14,000.00 • 419 MAIN ST., SUITE E - HUNTINGTON'BEACH, CALIFORNIA 92648 - (714) 9605001 0 ITEM UANITY UNIT PRICE TOTAL LANDSCAPING continued b. Furnish & install: 1 gal shrubs 1770 $ 5.25 $ 9,292.00 5 gal shrubs - 550 14.50 7,975.00 24" bx. trees 20 270.00 5,400.00 Specimen trees 10 1,000.00 _ 10,000.00 4. MISCELLANEOUS a. Site lighting (low voltage) b. Saw. cutting $46,667.00 Allow $ 2,000.00 Allow 1,000..00 SUB TOTAL $ 3,000.00 TOTAL $112,192.00 10% CONTINGENCY FACTOR 11,219.00 8% DESIGN FACTOR 8,975.00 GRAND TOTAL $132,386.00 • ,'''�``'�3''•' : I•r. fit.'`•. :: ...� �.;�, - :�4" _ , • , , f •i ',,' p'• ..Fn _ :1l•1. ,1. 4 y Builders and Developers 4120 BIRCH STREET SUITE 104 y�;,iy'4 ;ir;,;-j,,i �`y �; _;,: ...•i'.�l NEWPORT BEACH, CALIFORNIA 92660 `4 }`,ti i;` "`.i''£; ij i;'`" : t' :G;i` : a.; I•',` 714. 833.2704 4•' I i'� +l {�•�, ^I. N+�,,t,.,. ij ';�:' It i yZ���' ^l �y .. •�Iqp �.�1; ;� ��t 11�' -.: •, ' .. I , , ,{. • > } "!. i . �'�44}. Ifa °I47�.y:•'Y', lid` ' I, :':" •' f ;' -i.:� , ' .f1 Jtr•� Pc` ''' . +5 f,Fl y ., I,e 1r �' := "'1�1f "2 Pfr'`; 1.!,. atl.. Oe �,, ! �, ., , • .,�t:. `r. '• t ' � �'' 'yi'R, 'tij .tt'SrJ, i�eri1'•' •� .•:i� #C .,.yl. 'vy C1p I. •'..1 + :' _; it -F14+Lfi'; it�•P '�f •.. iG bl.f fa:' 'ya;l '..!'.•• f • :,'�C1J`r: •.�ii�i t• _ ;i'�,'.':':i. 'e �•i: ta�,j'!g�k;�.�� �f�'�,Fi :.'. k't�!r" r' -e %' }[II �•,�j'` ,i.` ` +'•. ,; t:•:,. 1.. , ' 2 ��,1... 1 .•r, ;1. ,.IC 'IY`' =( FF t 1> M.,'t, '1 1fv- � . ' _ '.Ei��LI:`q�'i' "'tiv 7$''M1 it:ti�`;1 ,1 j'E J.'a+, f•'S�,,p+,�'•,+,1t•l;,w - µ;;:Jf •,•,1 i _ n,i _ ,,l m '�t�{ - #'r �l.� c'J;, •1,'1 f .�:ql Ti"-j :.'1`. �;I .a, Sirj�'��:a.. •t.. rP, I '' t -•, , ,Ni.;'i�A�'C�::; ,I•y`y.-q ti +{ "i�' -.l i�l-Ir [ -I .i � .9- .. .g:,)., r 1. , li� .. - jfr;yN,iF3, ?,- •,:,:Mri ;Ronald A. WhitYey, - Director ;?';" = • - M •;!a •;'u,e ;atv,;,;Parks,;i'Beaches "& Recreation Deppartment i '$ „ ";i;lrya�:gCITY' OF.NEWPORT BEACH i !L'• jj:y. ( �, ,: ,=•" 1 ',,;, f.° ;'ij;- i.” it"'Yi' i 1j . rd f;• ''w. .V' :r...2 ^ 1 •:,'1 ,•n.:: C'- `i:;'•�i: y Ha1l';'ff3300 Newport .Boulevard ...... ` +iic'• +. "J J.F ` "1,,, r„ '. -•,. . >(,; ,"' F ty' e• !y }t.r ".. }�i in r.• ., � ;r }:-ti'�.,New ort''Beach it rs. _ _ . ^• `y p , 'California 92663 {74�.i F� .�fillk�t�:i�f ^`• *f'•;t•., ":I;Ir :j : ;,li'" 'j,; t •�'a;,:...�•. j- it .1 .�.-•. •t;'intts p(4. f!.. ,gid •F '1'aP:, F4L t .,•- j.;:',• '"i. .:, c. "- - e +,l •J [{ 'J : -1 f.1 -,:y .� , •,•:• �^ .. y:9'{.' -:�1 d•,fi �ce:r: F- '.:Z-!�t.' .!t: 't.' �i ;F.i _i N• .it i iq.• +��t:.- .Dear Ron: `s ,tt -t,. (.'t "s..: : =.7.r' ;tc al,;„ :r ': rr;^ .1'Z: Y; :;•.1`r• ":' ..t. :;} :1�Ja•;. i'•' -3f;' ``t,''`Lr ,11{.7 t• i4; i; -i.,, �F.,•;: j -•�� "; :. ., - 1�•- dut +:"f'':, {:, � ., ., ;.' ) �, •;•; ' -, 9; ;� ?: 'I wish to•confirm the unanimous vote of confidence i :It,, (:.1,!i• ,,. given +r,j;lby "the Board of Directors of the Irvine Terrace Communityy - 11.`'''` "••' "••;,•.1 :Association for the installation a£ two tennis courts •:: > gGa�•y,ft,:cf'lupdated play equipment, rand related improvements to _;•. area of Irvine Park pointed out during our meeting rjr,f•with you, the President of our Association, Barbara _Tappan, and myself. Although I could not be at the - ` .i -';`'• IBoard Meeting, I requested Barbara bring up these improvements }1` as a formal Agenda item at which time they were discussed ..and approved b the Boa -rd. 1'-In addition the '• PP y , possibility -, , -'of their installation was publ.ici'zed in our Newsletter to all members of the community. The Board members reported to me that their neighbors commented the installation would be a great benefit to the community and the City ;._ at large. ti i I- •t „I— ; We would •appreciate your formally applying for funding ' and an •'other approval y which may be necessary to allow• • the courts to be built during the next fiscal year. I should add we approved the idea based on the courts 'snot being lighted, but with the provision that conduit for future lighting be installed so that lighting could "'be efficiently added if at a later date the community and the City deems it desirable. it.::0 Sincerely, THE KON USER CORPO jJkn side Jkl • Y:�. .. ,,. • -;'t • Builders and Developers 4120 BIRCH STREET • SUITE 104 :ij':' ?'' "'j, jq• S" NEWPORT BEACH, CALIFORNIA 92660 •,:.j:,y, ' „_ 714.833.2704 y 17, 1982` a,•`i air'rl� '. •,-y �.:S'3'r:2,}'. i'•�;r.': ^i °� i:� i`�'-.v '��j °, {' � Sa.; - ° *'��:ii �. { ' :. f'. �'. ; r1 dl;1 -: .'.:•,x r :: . {'a. r ,� .' ii _. _ 1•., . .. �Kp?'�. {:,Yy :li 111 &'h'•il ':wr, g.�j, :11S:,u` i'. :Ct. � {n"i , � a I'” .' .' � it :1. �' ', . ., • �: J• "L +..it'y::r•1�'it$,.;',:���� s,�'.a'•• "```tl -i r .J;'.1. .;i" :•p::, .:s •. f', '? i•..•41••"I ?�1�� "•��9f _.;f, 1:4'l:l 'I�J��.,, : .,f1•i -, ^,� 1 ' . I _ f ' , i �F. "',1 t' +• :i•Zir. Ronald A.Whitley, "Director A�• "•}:Parks', "Beaches& Recreation Department fCITY OF NEWPORT EACH P #Ji= t; 'Cit • -�•� :q .,.,�M1I•it'`r,.i'1'.r Y 1Ha1 1•, 3300 Newport ': � .�_, „•; -' •- <..... .. _ �. .1,' ; i3y:.r; i':k:;Newpoit Beach,- 'California 92663 5 } l {{, �•'7t.' "�;'FL'• ^r•••' �a`. ip ..1: t •� Yt1 �'I�,'i :r , .•j,PwIt ` /',i' {: ,y �. ...bd� :,•8.. i'. {'sti 'S: -Ii'- '"i <rti�1,.�l. isle., Ron: :?''`'7 r�;i�.: 'ra '.t;••��.'. �!•: 'y: :(...I .'1� - x_ - I want to sincerely thank you for the prompt action ;';�;,,'t,'•;'.• , at Irvine Terrace Park. • `Your boy's cleaned up the area, . replanted the iceplant, -and with normal watering it • .'y r•';" q<'shouId look great in very short order. f. 640 %)" -. "As you may know, I am a member of the Board of Directors for the Irvine Terrace Community Association, and in '+�I:'.'charge of its Landscape & Maintenance Committee. In 1 {',`'that capacity, I wish to follow up on our discussion 'C?f` 1 •' -.e - concerning the possibility of installing a tennis court in the•Irvine Terrace Park. 'At the regular Board meeting of May 13, 1982; the Board passed a resolution requesting me to formally initiate whatever talks, plans, and ':',••' procedures are necessary with you or others within the City to accomplish that installation. I would suggest you or your representative and myself meet at the Park at your convenience, and generally discuss , "iy' +•location, feasibility, lights, costs, and similar factors. Please let me know when this will be convenient, and I will at empt to arrange my schedule accordingly. Sinc re , Jo n Konwiser •` �tt ' C: - _5 }Ij0: t .•?{, +,7.11. " Barbara Tappan, President, ITCA Marina Maser, Manager, Homeowners Management i ` 0 IRVINE March 23, 1982 Mr. Ron Whitley, Director Parks, Beaches & Recreation City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92663 Dear Mr. Whitley: Thank you for taking the time to talk with me this afternoon. I must compliment you and the Newport Beach City officials and agencies. You always seem to make time to talk with the "public".. As per our conversation, the members of the IRVINE TERRACE COMMUNITY • ASSOCIATION are interested in improving the use of our Irvine Terrace Park. The strongest recommendation that has com a to us, is to have a couple of tennis courts installed. Please investigate this possi- bility, and get back to me with the details so we can decide what to do next. Sincerely, Barbara Tappan, President IRVINE TERRACE COMMUNITY ASSOCIATION lr P.O. Box C -19560 • Irvine, California 92713 • (714) 545 -5924 a;� CITY OF NEWPORT BEACH Item 9 Parks, Beaches & Recreation Department DATE: November 2', 9982 TO: Parks, Beaches & Recreation Commission FROM: Parks, Beaches & Recreation Director SUBJECT: Joint Meeting with City Council For di- scussion purposes, formulating items that the Commission would like to discuss with the City Council at the scheduled joint meeting is presented at this time. In the past it has taken two meetings to make this determination. Also, as the meeting is scheduled right after Christmas, it may be felt that the date may be undesirable due to vacations, etc. RAW:df • ;,?3 0 • • 1982 1983 JOINT CITY COUNCIL - COMMISSION, BOARD AND COMMITTEE MEETINGS City Council Study Sessions --2:00 P.M. July 26 Planning Commission August 23 Environmental Quality Citizens Advisory CommitteL September 27 Bicycle'Trails Citizens Advisory Committee 1 October 25 Library Board November 22 Newport Beautification Citizens Advisory Committee December 27 Parks, Beaches & Recreation Commission January 24 February 28 March 28 April 25 May 23 June 27 City Arts Commission Civil Service Board Planning Commission Library Board Transportation Plan Citizens Advisory Committee Parks, Beaches & Recreation Commission Parks, Beaches and Recreation Commission Meeting November 2, 1982 • al Agenda Item No. 10 11 CITY OF NEWPORT BEACH TO: Parks, Beaches and Recreation Commission FROM: Planning Department SUBJECT: Comprehensive Recreation and Open Space Element Review and Revision Background On June 4, 1981, the Planning Commission initiated General Plan Amendment 81 -2, an eight component amendment which included a comprehensive park study. The City Council, however, declined to fund the environmental impact report for the proposed park study and it was removed from the General Plan Amendment. In the 1982 -83 City Budget the Planning Department has been allocated $15,000 for preparation of a comprehensive amendment to the Recreation and Open Space Element of the General Plan, including required environmental documentation. Discussion The comprehensive Recreation and Open Space Element revision will involve the Parks, Beaches and Recreation, Planning and Public Works Departments. Both City Staff and consultant services will be utilized in developing the planning and environmental documents. Currently the Parks, Beaches and Recreation and Planning Department staffs are developing a work program for the study, including determining which tasks are to be completed by City Staff, and which tasks are to be completed through consultant services. When the work program is completed, a request for proposal (RFP) will be prepared and submitted to appropriate consulting firms. Staff will evaluate all proposals received and make a recommendation to the City Council on the selection of a consultant. It is expected that the RFP and Proposal evaluation process will require 4 -6 weeks. A contract will then be executed and consultant work on the study should commence January 1, 1983. Planning Department Staff has begun to evaluate the Recreation and Open Space Element for consistency with the Local Coastal Program and for its relationship to the development approval process. The primary concerns relative to the Open Space Plan are the different designations of open space made in the plan and how those designations tie in to the needs of present and future residents of the City. The Open Space Plan currently designates a number of sites for neighborhood park facilities. These parks generally are located on the major undeveloped residential sites. There are also a number • of large open areas shown on the plan as flora and fauna reserves (such as Upper Buck Gully and the Mouth of Big Canyon) which the community regards as permanent open space. These areas are, however, still in private ownership TO: Parks, Beaches and Recreation Commission - 2 •�nd there is currently no mechanism to insure continued open space use and eventual public ownership. The park dedication ordinance addresses "active recreation" neighborhood facilities and includes specific useability criteria which makes it difficult to use these funds to acquire the more passive, greenbelt type areas. Additionally, there is not enough future residential development in the City to generate the funds necessary to purchase these large parcels of land. The Public Works Department is also currently working with the Bicycle Trails Citizens Advisory Committee in regards to needed revisions to the Bicycle Trails Master Plan. As components of the Recreation and Open Space Element review are completed, they will be directed to the Parks, Beaches and Recreation Commission or their established sub- committees for review and comment. The Parks, Beaches and Recreation Commission will hold a public hearing and make final recommendations on the Recreation and Open Space Element' prior to the commencement of the General Plan Amendment hearings by the Planning Commission and City Council. Respectfully submitted, PLANNING DEPARTMENT JAMES D. HEWICKER, Director • By A ", PATRICIA L. TEMPLE Senior Planner PLT:nma C� J Item 12 • RECREATION DIVISION OCTOBER PROGRESS REPORT Adult & Youth Sports Fall Adult Sport Leagues are underway. Basketball leagues are being held at Corona del Mar High School and Ensign Middle School and will' continue through December 23. Softball leagues are being held at Lincoln School, Ensign School and Corona del Mar High School and will continue through January 17, 1983. Our first Fall Women's Softball League with four teams is also playing its games and moving towards a championship playoff. Youth Flag Football has 16 teams competing in 3rd - 4th grade; 5th - 6th grade divisions and 4 teams in the 7th - 8th grade division. Registration for the program is up-and it has allowed us to run a program without combining with Costa Mesa Recreation. The secret seems to be to start registration in the summer early enough to give children a choice between football and soccer. Special Activity Classes Preparation of copy for the Winter Brochure was completed this month. Finished copies will be mailed to residents in November. A new recreation clerk, Jeannette Carpenter, has joined our staff and will add a great • deal to our operation. We are looking forward to a full staff for some time to come. The computer age will be coming to the Parks, Beaches and Recreation office. Delivery of a UNJVAC CRT, keyboard and printer with access to the City's main computer is expected by January, 1983. Improved registration information, accounting functions and much more are expected. Several after school classes were started at Newport Beach Elementary School at the request of the P.T.A. Classes began in mid - October and will continue for eight weeks. Special Events October was a bi -g month for special events. The City Championship Golf Tournament drew 128 golfers. This year's tournament had an exciting finish with two golfers tied at 71 and then having a sudden death playoff. Once again, thanks to the Irvine Coast Country Club, it was a great success. The Corona del Mar Fall Five Miler had over 600 runners. Despite a light rain, the race went very well and everyone was very happy with the results. The Awards Ceremony was held'at A. T. Leo's., where the New York Marathon, 50 Cent beer and 50 Cent continental breakfast were served to runners. ",Camelot" scnooi. Keviews were very gooa a auditions are comi -ng up. soon. • Senior Citizens The Long Range Planning and Finance Committee of the Friends of OASIS, Inc., chaired by Brenda Ross, met with Jack Brooks, Judy O'Shaugnnessy and myself. The meeting was called to discuss current and future improvement projects at the Center. A list of possible future projects as well as those expected to be completed this year was compiled and will be included in the capital improvement project process this year. • The Orange County Senior Citizens Advisory Council Multi- purpose Committee will be holding its monthly meetings at OASIS. Representatives from each City attend the meetings to discuss current developments.relating to seniors. Community Activities The Friends of the Newport Theater Arts Center, Inc. completed a successful run of the British play, "Bullshot Crummond ". Next on the bill is "Four Poster ". It should be a tremendous play, so get your reservations in early,. In December keep your eyes open for "Potter's Place',` tremendous production for children. • • ;15 CITY OF NEWPORT BEACH Parks, Beaches & Recreation Department DATE: October 25, 1982 TO: Ron"-Whitley, Parks Beaches & Recreation Dept. Director FROM: Recreation Superintendent SUBJECT: Park Inspection Program As requested in your recent memo, I have inspected all of our major recreation and park facilities in Newport Beach. Generally the parks are in good condi- tion; the turf is green; it is mowed; trees are healthy and playground equipment is in working order. There are specific problems at almost every area which require attention, but are not serious or large enough to affect the overall quality of an area. I have listed each area and given a short description of the work needed. I am sure that Jack's staff will come up with an entirely different list of needs more related to trees and turf.. West Newport Park Tennis courts have been resurfaced recently; turf okay except around racquetball courts; wind screen on top of racquetball courts needs to be replaced; play- ground equipment needs caps put on exposed threads. Wind screen on tennis courts is too high above ground lets in water. 38th Street Pa Park needs a lot of work. Basketball courts are used very heavily but are in poor condition. Restrooms need refurbishment. Question the effect of Balboa Blvd. widening. Should research carefully before improving park. Las Arenas Park Overall is in good shape. Buildings need to be modernized and converted to multi- use facilities. Tennis and basketball courts recently resurfaced. Peninsula Park Turf receives heavy use. Needs renovation. Power and lighting to the Gazebo would be nice. Playground equipment on beach is worn - repaint - replace? Carroll Beek Overall park is in good shape. Building will need new carpet next year. • Park Inspection Program Page 2 Newport Theater Arts Center & Ensign View Park Phase I is scheduled for this fiscal year. Major storage problems still exist at the facility as do seating and classroom deficiencies. Park landscaping is in good condition; telescope needs repainting. Mariners Overall condition of the park is very good. Baseball diamond could use refurbishment. Irvine Terrace Field is one of the best in town. General condition is very good. Basketball court is in poor shape, cracked, raised - uneven, covered with sand. Eastbluff General condition of the-.park is good. Field is uneven, holes, irrigation problems? Baseball diamond needs refurbU hment. Restroom building, benches and tables need repainting. Buffalo Hills Turf problems are well documented. Restroom problems still exist. Picnic tables and benches need to be repainted. Community Youth Center & Grant'Howald Park All structures are old and in poor condition. Most need roof repairs. Field is in good condition. Lights old and inefficient. Basketball court should be resurfaced. OASIS Center General condition of facility is excellent. Plumbing problems continue (clogged lines). Building exterior and MP room exterior should be repainted this year. Some form of regular inspection and evaluation of park facilities and grounds needs to be instituted. This would save many costly repairs at a later date. This kind of a preventive program would also reduce the City's liability exposure. Both park and tree crews as well as building maintenance personnel should be included in the process. We are currently overlooking many required maintenance activities and only reacting to crisis situations. It would be much better to have scheduled maintenance for each different facility. • JCK:df -30 PARK & STREET TREE DIVISION 0 OCTOBER PROGRESS REPORT The park crews were kept busy during the month of September on the Dover and Westcliff traffic islands. The project is completed except for the triangular traffic island at the intersection of Westcliff Drive and Dover Drive. Our tree crews performed the following during the month of October: 1. Trimmed 526 trees. 2. Planted 11 trees. 3. Removed 161 trees. 4. Completed 11 work requests. Allied Tree Company trimmed 400 parkway trees and have com= pleted their contract. Most of the tree removals in October were pine trees in the Eastbluff areas. We have completed the tree trimming in the Airport area and are now trimming in the Westcliff area. (IS: LZ04 • Item 13