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HomeMy WebLinkAbout08/01/1989 - PB&R CommissionCITY OF NEWPORT BEACH 3 Item No. 3 arks, Beaches & Recreation Commission August 1, 1989 City Council Chambers 7 p.m. INDEX Ex- Officio Member Present: Ronald A. Whitley Staff Present: Dottie Flohr, Secretary I. PROCEDURAL MATTERS In lieu of Chair Konwiser's absence, Vice Chair Springer presided. Item #1 - Call to Order Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:04 P.M. Item #2 - Roll Call Roll Call Roll call was taken. Commissioners Brenner, Grant, Herberts, Springer, Taft and Vandervort were present. Chair Konwiser was absent. Item #3 - Approval of Minutes - Meeting of July 5, 1989 Approval of Minutes Commissioner Taft moved the minutes of the July 5, 1989 meeting be approved. Unanimous. II. ACTION ITEMS Item #5 - Seating of New Commissioners - Gale Demmer and Seating of Pete Compton New Commissione Director Whitley commended Commissioners Brenner and Springer for their outstanding dedication and hard work while serving on the Commission. He also stated staff has enjoyed working with them on a variety of issues and thanked them both` for their service to the community. On behalf of the Commission and staff, Director Whitley presented each of them with a combination pen /clock desk set. Commissioner Springer thanked the Commission and staff and said she felt everyone worked well together and it was a privilege to serve on the Commission. Commissioner Brenner said she felt it was a wonderful learning experience and she appreciates all the hard work everyone puts forth. Director Whitley then asked the new Commissioners to be seated, introduce themselves, and give a brief background. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX Commissioner Demmer stated she resides in Newport Heights and, like her predecessor, is a public school teacher. She said it is an honor to be appointed to the Commission and she is looking forward to learning, participating, and contributing to the entire community. Commissioner Compton reported he lives in Newport Shores, works for Pacific Bell, is Chair of the Bicycle Trails Committee, and is actively involved in youth activities. He said he has been eager to become more involved with the City and is looking forward to being on the Commission. Item #6 - Election of Chair and Vice Chair for Fiscal Election of Year 1989 -90 Chair and Vice Chair Director Whitley announced nominations were open for Chair. Motion x Commissioner Grant nominated Commissioner Taft as Chair. Ay(.'-') x x x K x x There being no further nominations, he then moved to close the nominations --Unanimous: ~— - -- -- — - -- - — - - --- — - - Chair Taft thanked the Commission for their confidence and asked for nominations for Vice Chair. Motion x Commissioner Vandervort nominated Commissioner Grant as Ayes 'x x x x x x Vice Chair. There being no further nominations, she moved they be closed. Unanimous. Chair Taft welcomed Commissioners Compton and.Demmer to the Commission which, he said, is a thoughtful, cooperative and dedicated Commission. He stated he was sorry Commission r Konwiser was not available and complimented him for the expert job he did as Chair and hopes he will be back soon. Chair Taft reported he and Vice Chair Grant will be meeting, followed by a meeting with Director Whitley, to- establish goals for the new Commission. He is looking forward to a productive and successful year. He then presented the Commission's working committees and asked each Commissioner to write down his /her interests, after which assignments will be made. Chair Taft explained that a picture of the new Commission I usually appears in the fall recreation brochure, however, since it is too late to include, the new names will be in and the picture will be in the winter issue. �I CITY OF NEWPORT BEACH Motion Ayes 5 arks, Beaches & Recreation Commission Page 3 City Council Chambers 7 p.m. INDEX Commissioner Compton asked for a brief description of each Committee which Director Whitley provided. Item #7 - Corona del Mar Olympic Pool Financing Corona del Mar Olympic Director Whitley reviewed the background of the Olympic Pool Pool Agreement and reported the City Council approved the Financing recommendation to create a financing situation to comply with the Agreement; the Agreement as executed states the City's share is to be given at the award of the constructio contract. Funds will be borrowed from in lieu park fee reserves and returned to the 1990- 91.Park and Recreation Fund. Commissioner Herberts complimented those responsible for the inclusion in the Agreement that all utility costs associated with the operation of the pool will be provided by the School District. Vice Chair Grant thanked the Commission for supporting this project and invited the,Commission to the dedication ceremony on August 7 at 5 :00 P.M. x Commissioner Vandervort moved to approve the funding x x x x X x recommendation as presented. Unanimous. III. PUBLIC COMMENTS IV. DISCUSSION ITEMS Item #8 - Review Request for Peace Mile Review Request for Director Whitley reported the subject request,to take a Peace Mile section of a park for a Peace Mile or name a park "Peace Park" is before this Commission since it concerns identifica- tion of City parks. Should the Commission decide to pursue the matter, it can be an Action Item for the Commission's September 5, 1989 meeting. Vice Chair Grant referred to the existing policy on naming parks to which this request would probably not conform. Commissioner Demmer stated she approved of the request in concept although she questions the criteria required to control the location. She would also like more information from other cities on this matter. Director Whitley advised he contacted other cities, the result of which is that the City of Los Angeles has one CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 p.m. INDEX but there seems to be no interest from smaller cities. Maintenance would also be a problem to be considered. Both Chair Taft and Commissioner Vandervort voiced their concern over problems which might occur and recommended the City not get involved. Commissioner Compton felt there might be more interest for a federal area rather, than a small community. Following a brief discussion, Chair Taft determined the majority of the Commission would like the matter dropped. He asked Director Whitley to write Ms. Drew that the Commission decided it would be best to forego any action at this time. Item #9 - Capital Projects Capital Projects ( Director Whitley briefly described each project listed on the Capital Improvement Projects'Schedule which is pre- sented as a monthly status report. Vice Chair Grant requested Inspiration Point be kept on the report until the project is totally completed. He also questioned the changes taking place at Channel Park which were not reviewed by this Commission. He asked that pre- liminary schematics for all park projects be brought to this Commission for approval, including any movement of equipment within a park. These preliminary schematics should be very preliminary so that time and money are not wasted. Director Whitley explained that most projects are reviewed by this Commission and that staff works closely with the homeowner assoc•idtions to comply with their requests. Chair Taft then asked the Commissioners to contact him on any projects they would like done and he will discuss them with Director Whitley. He also recommended a supplemental report on other projects in progress be included in the capital projects report. Ltem #10 - Commission Committee Assignments Commission ( } Committee (a) Capital Improvements - No report. Assignments (b) Street Tree - Commissioner Herberts explained the Street Tree Committee's role. She also stated she received a call from Councilman Sansone concerning residents' CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 5 City Council Chambers 7 p.m. INDEX complaints over the trees chopped down at the request of the homeowners association by the School District on Harbor View School property. Commissioner Vandervort reported she felt the City should not incur any costs on this since it is School District property. Director Whitley reported Jack Brooks and he met with the City Attorney who has prepared letters' in order to get compensation for illegally removed trees. Commissioner Compton asked if the City replaces illegally removed trees. Director Whitley explained most have been replaced at the owner's expense but not necessarily with a designated tree. Commissioner Vandervort suggested staff meet with the City Attorney to implement a policy on illegal tree removals. Commissioner Herberts suggested that, following approval or denial of a tree removal request, the homeowner be immediately advised by letter along with a copy of Council Policy I -9, Retention or Removal of Park and Parkway Trees, and the Ordinance which ddal's with unlawful removal- of same. Vice Chair Grant recommended such notifications.be sent by certified or registered letter and in a form approved by legal counsel. Commissioner Demmer asked that copies of the City Attorney's letters be included in the September agenda packet. Vice Chair Grant suggested the Commissioners notify Commissioner Herberts should they see a place where it appears a tree or trees are needed. Chair Taft asked for an update on "Peoples Park" and Director Whitley explained it will be on the November ballot. (c) Recreation Program - Chair Taft asked for a report pre- senting and describing the new recreation programs. Commissioner Vandervort advised this will be included for the Commission's September 5 meeting. (._ J (d) Oceanfront and Beach - Chair Taft reported there were no volleyball requests this month. Director Whitley passed out a letter from Bill Bennett thanking the Commission for resolving the volleyball court controversy at Ocean Front and Colton Street. (e) Budget - No report. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 6 City Council Chambers 7 p.m. INDEX (f) Park and Open Space Plan Review - Vice Chair Grant reported there will be a meeting after the new committee is formed. The Commission is still waiting for staff input. Chair Taft recommended keeping the park inspection committee. Item #11 - ,Commission Liaison Assignments Commission Liaison (a) No report on Friends of Oasis. Assignments (b) Director Whitley reported the Friends of the Theatre Arts Center will meet August 2 at 7:30 P.M. and invited the Commissioners to attend. (c) Director Whitley reported there has been no recent interest in the CYC Booster Club, however, he will pursue should there be a need. ( '1 Item #12 - Recreation Division Recreation Division Vice Chair Grant questioned the color of the scoreboard at Buffalo Hills Park which was supposed to be painted green. He also reported permission was not given to put up another scoreboard at San Miguel Park. He asked that these be put on the September agenda as Action Items. Vice Chair Grant asked if there is a policy on concession stands. Director Whitley advised they are not allowed with the exception of tournaments. Commissioner Grant suggested that the policy is unclear as it refers to "commercial." Commissioner Compton inquired as to the status of the basketball court at West Newport Park. Director Whitley advised a half court is being constructed on the back side of the handball courts. Item #13 - Park and Street Tree Division Park and Street Tree Commissioner Vandervort asked for a status report on the Division lights and trees at the Theatre Arts Center. Director Whitley advised the lights are 50% completed and Jack Brooks will bill the developer for trees erroneously taken out. Vice Chair Grant asked the status on staff's review of the restrictions on the Mouth of Big Canyon. Director Whitley reported he has not received a report back from his inquiry. Vice Chair Grant asked about the County Regional Park and Director Whitley advised this Commission-WI be reviewing the plans. CITY OF NEWPORT BEACH �I arks, Beaches & Recreation Commission Page 7 City Council Chambers 7 p.m. INDEX Vice Chair Grant questioned the liability issue at Inspiration Point and Director Whitley advised new signage will .be installed. Commissioner Herberts complimented staff on the new dog signs, however, she said one needs to be installed at "L" Street Park and West Jetty Park as soon as possible. V. SPECIAL, URGENT OR LAST MINUTE ITEMS Chair Taft announced that, due to Commissioner Konwiser's absence, final seating of the Commissioners will be done at the September 5, 1989 meeting. Mrs. Evie Compton, 1 Canal Circle, addressed the Commission. She voiced her concern that the basketball court at West Newport was removed at the request of a homeowner and now the children have no place to play. She stated they were told the court would be replaced and has now learned it will be a half court. She said the community was never notified to provide input on this matter. Director Whitley explained this issue was heard by this Commission at several meetings and input received from both Newport Shores and West Newport. This was a determination based on complaints, the final decision being to remove the court and replace it with a half court due to size and location. VI. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 9:05 P.M. The agenda for this meeting was posted on July 5, 1989 at 2:10 P.M. outside the City Hall Administration Building. Dottie Flohr, Secretary