HomeMy WebLinkAbout06 - Playground Resilient Surface RenovationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 6
January 12, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Iris Lee, Senior Civil Engineer
949 - 644 -3323 or ilee @newportbeachca.gov
SUBJECT: PLAYGROUND RESILIENT SURFACE RENOVATION —
APPROVAL OF CHANGE ORDER FOR CONTRACT NO. 4228
RECOMMENDATIONS:
1. Authorize the Public Works Director to raise the percentage change order
allowance to 45 percent and approve Change Order No. 2 in the amount of
$19,889.10, which provides for the replacement of resilient playground surface at
Peninsula Park.
2. Approve a Budget Amendment No. BA10- transferring $6,000.00 from
General Fund Account No. 7015- C4002004 (Eastbluff Park Playground
Equipment) to ADA Playground Resurfacing & Accessibility Improvements
Account No. 7015- C4002008.
DISCUSSION:
On November 10, 2009, City Council authorized the award of Playground Resilient
Surface Renovation contract to R.E. Schultz Construction Services of Silverado,
California. The contract provided for the replacement or re- topping of resilient play
surfaces at four City parks — Grant Howald Park, Cliff Drive Park, Bonita Creek Park,
and Bob Henry Park. The original contract is fully funded by Community Development
Block Grant - Recovery (CDBG -R) stimulus fund to perform ADA playground resurfacing
and accessibility improvements.
Given the favorable low contract pricing of $64,135.00 received, there was a surplus of
$22,808.00 CDBG -R funds that still needed to be used in a timely manner. To
completely utilize the allocated $86,943.00 CDBG -R fund, staff is recommending to
include additional needed work based on prior unit price cost to replace the play surfaces
surrounding the Peninsula Park playground equipment. Staff negotiated a construction
cost of $19,889.10 with R.E. Schultz to complete the work at Peninsula Park (Change
Order No. 2).
Since the balance of the established construction contingency amount from the original
contract scope is not entirely sufficient to pay for the proposed work at Peninsula Park,
staff is also requesting a $6,000.00 budget amendment from General Fund Account No.
Playground Resilient Surface Renovation — Approval of Change Order for Contract No. 4228
January 12, 2010
Page 2
7015- C4002004 (Eastbluff Park Playground Equipment) to ADA Playground
Resurfacing & Accessibility Improvements Account No. 7015- C4002008 for a contract
total of $92,943.00 with R.E. Schultz. With the approval of Change Order #2, the project
will exceed the original contract amount by approximately 45 percent in order to utilize the
remaining CDBG -R funds and complete the additional necessary work.
Staff has obtained approval from the United States Department of Housing and Urban
Development (HUD) for the use of CDBG -R funds on Change Order No. 2 without the
need to file a substantial amendment.
Environmental Review:
The additional work at Peninsula Park was determined to be exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the CEQA
Implementing Guidelines. This exemption covers the maintenance and repair of
existing facilities involving negligible or no expansion of existing facilities.
City Council funding actions are exempt from California Environmental Quality Act
(CEQA).
Public Notice:
The Notice of Amendment to Approved 2008 -2009 CDBG -R Action Plan was published
in the City's official publication on December 29, 2009 and posted at City Hall on
December 23, 2009.
Funding Availability:
Upon approval of the budget amendment, sufficient funds will be available in the
following account:
Account Description
ADA Playground Resurfacing &
Accessibility Improvements
ADA Playground Resurfacing &
Accessibility Improvements
Prepared by:
s Lee, P.E
Senior Civil Engineer
Account Number Amount
7161- C4002008 $13,889.10
7015- C4002008 $ 6.000.00
Attachment: Peninsula Park Location Map
Total_ $19,889.10
Submitted by:
L� eph . Badum
Public orks Director
Playground Resilient Surface Renovation — Contract No. 4228
Peninsula Park Project Location Map
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City of Newport Beach NO. BA- 10BA -026
BUDGET AMENDMENT
2009 -10 AMOUNT: $s,000.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations from unappropriated General Fund fund balance to approve a change order
to the contract with R.E. Schultz Construction Services for the replacement of resilient playground surface at
Peninsula Park.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3605 General Fund - Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Division
Account
Division
Account
Division
Account
Description
Description
Number 7015 Parks
Number C4002004 Eastbluff Park Playground Equipment
Number
Number
Number
Number
Signed: _
Fi
Signed:
Signed:
Approval: Administrative Services
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$6,000.00
Automatic
$6,000.00
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