HomeMy WebLinkAbout17 - Budget Amendment for Literacy ServicesCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 17
January 12, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LIBRARY SERVICES
CYNTHIA COWELL, LIBRARY DIRECTOR, 949 - 717 -3810
ccowel I @city. newport- bea ch. ca. us
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM CALIFORNIA
STATE LIBRARY AND APPROPRIATE FUNDS FOR LITERACY
SERVICES FOR FISCAL YEAR 09110.
RECOMMENDATION:
Approve a Budget Amendment to increase expenditure appropriations by $11,644 in
Division 4060, Literacy, and to increase revenue estimates for the same amount in
Account No, 4010 -4832, California Library Literacy Services.
DISCUSSION:
The Newport Beach Public Library Literacy Services has been awarded $11,644
(State Funds 2009/10 matching funds for expenditures in the 2009/10 fiscal year).
The check was deposited into revenue account 4010 -4832 for California Library
Literacy Services (CLLS) - PCA 91992 on December 24, 2009. A copy of the check is
attached. This second payment (per capita and match) will support the approved
CLLS program components of Adult Literacy Services & Families for Literacy. The
first payment from the state of $20,000 was deposited on November 13, 2009.
Please approve a budget amendment and appropriate the funds to Salary & Benefits
expenditure accounts. When appropriated, funds will be used to augment Literac
Services as follows:
Salary & Benefits Accounts
Amount Appropriated
I. 4060 -7020 Salaries — Perm Part Time
Funding to pay salaries of the Literacy Services Coordinator and Assistant
II. 4060 -7425 Medicare Fringes
Ill. 4060 -7439 PERS Employee Contribution
IV, 4060 -7440 PERS Employer Contribution
V. 4060 -7460 Retirement Part Time
OTAL
$10,494.
$200.
$500.
$250.
$200.
11,64
Submitted by;
Cynthia Cowell, Library Services Director
cc: copy of check for $11,644 from CA State Library
THE BACK OF THIS DOCVMENT CONTAINS AN AH IIFIUAL WA hHMAHn ¢
Yry AI Ary ArvuLc
_ .
WARRANT NUMBER
:®
�i4Ga4C 001 Cr-x-A UP MU0nUA 05- 378677
FUND NO. FUND NAME
H' THE TREASURER OF THE STATE WILL PAYOUT OF THE 0001 GENERAL FUND
IDENTIFICATION NO. MO.I DAY I VS-
6120 12: 15: 2009 90- 1342/1211
. 05378677
TO.
378677
- -- NEWPORT BEACH PUBLIC LIBRARY
141 211 13I. 231: 05378677 211'
....DOLLARS - ..GE 7S
d'-* *•11644100
JONN G
- LIFORNIA STqi E ONTROLLER
REMITTANCE ADVICE VENDOR -ID PAGE I STATE OFCALIFO0
STO. 404C (REV. 4.95) 00000CM67 6 -00 THE ENCLOSED WARRANT IS IN PAYMENT OF THE INVOICES SHOWN BELOW
CALIFORNIA STATE LIBRARY
%CONTRACTED FISCAL SERVICES
WEST SACRAMENTO CA 95798 -90
6120
INVOICE AMOUNT
11/23/09 * * **
CLAIM SCHED. NO.
11644-00
0965255B CALIFORNIA STATE LIBRARY
CALIFORNIA LIBRARY LITERACY
SERVICES, STATE FUNDS
'NEWPORT BEACH PUBLIC LIBRARY PICA 91992, FY- 2.009/2010
1000 AVOCADO AVE. DIRECT QUESTIONS TO STATE
NEWPORT BEACH CA 92660 -7916 LIBRARY FISCAL OFFICE AT
(916) 651 -0976
r 11`11 lllwul"AMD; 1710/0/0-7
FEDERAL TAX ID NO. OR SSAN RP TYPE TAXYR TOTAL REPORTED TO IRS
TOTAL PAYMENT 11644.00
of
City of Newport Beach
BUDGET AMENDMENT
2009 -10
EFFEd Ot!U
BUDGETARY FUND BALANCE:
X
Description
Increase Revenue Estimates
X
Number
Increase Expenditure Appropriations AND
Literacy
Transfer Budget Appropriations
SOURCE:
7020
Salaries - Perm Part Time
$10,494.00
from existing budget appropriations
X
7425
from additional estimated revenues
$200.00
Account
from unappropriated fund balance
EXPLANATION:
NO. BA- 10BA -027
AMOUNT: $11,644.00
Increase in Budgetary Fund Balance .
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations to accept a check from the State of California to
support the approved California Library Literacy Services (CLLS) program components of Adult Literacy Services and
Families for Literacy.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
rt
REVENUE ESTIMATES (3601)
Fund /Division Account Description
4010 4832 California Literacy Campaign $11,644.00
EXPENDITURE APPROPRIATIONS (3603)
Account Number
Signed:
Signed:
Approval: Administrative Services Director
Administrative Approval: City Manager
Signed:
City Council Approval: City Clerk
S
ate
Date
Date
Description
Division
Number
4060
Literacy
Account
Number
7020
Salaries - Perm Part Time
$10,494.00
Account
Number
7425
Medicare Fringes
$200.00
Account
Number
7439
PERS Employee Contribution
$500.00
Account
Number
7440
PIERS Employer Contribution
250.00
Account
Number
7460
Retirement Part Time/Temp
$200.00
Account Number
Signed:
Signed:
Approval: Administrative Services Director
Administrative Approval: City Manager
Signed:
City Council Approval: City Clerk
S
ate
Date
Date