HomeMy WebLinkAbout13 - Pavement Rehabilitation ContractCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda item No. 13
January 26, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Patrick Arciniega, Senior Civil Engineer
949 -644 -3347 or parciniega @newportbeachca.gov
SUBJECT: VIA LIDO, VIA MALAGA, VIA OPORTO & VIA ANTIBES PAVEMENT
REHABILITATION - COMPLETION AND ACCEPTANCE OF
CONTRACT NO. 4096
Recommendations:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond 1 year after Council acceptance.
Construction Contract Summary:
Construction Contract
Cost at
B enchmark
Contract
Time (days)
Award Amount
pletion
Target
Actual
Time (days)
Under ( -) or
LFin
Over +
$575,575.00
436.66
Contract
Contract
60
-12
+10%
-2.8%
Discussion:
On August 11, 2009, the City Council authorized the award of this contract to All
American Asphalt. (AAA). Under this contract, AAA cold milled the top layer of
degraded AC and overlaid it with rubberized AC, removed and replaced broken cracked
up curb and gutter, cross - gutters and sidewalk, installed root barriers for street trees
and upgraded existing handicap ramps to comply with ADA requirements.
Via Lido, Via Malaga, Via Oporto & Via Antibes Pavement Rehabliitation
Completion and Acceptance of Contract No. 4096
January 26, 2010
Page 2
The contract has now been completed to the satisfaction of the Public Works
Department. The contract construction costs were:
Original bid amount: $575,575.00
Actual amount of bid items constructed: $552,992.06
Total amount of one change order: $6,507.60
Final contract cost: $559,436.66
One change order in the amount of $6,507.60 was approved for the color staining of
concrete sidewalk and ADA ramps to match Lido Isle's colored concrete sidewalks
pursuant to Council policy. The final contract cost, including one change order, was still
less than the original bid cost.
A summary of the project schedule is as follows:
Estimated completion date per Master Schedule:
Project award for construction:
Date of Notice To Proceed:
First day of work:
Estimated completion date on Notice To Proceed
Actual substantial construction completion date:
December 24, 2009
August 11, 2009
September 10, 2009
September 14, 2009
November 26, 2010
November 19,2009
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 (Restoration or Rehabilitation) of the CEQA
Implementation Guidelines. This Exemption covers the restoration or rehabilitation of
deteriorated or damaged structures, facilities or mechanical equipment to meet current
standards of public health and safety.
Public Notice:
Notice Inviting Bids was advertised in the City's official publication and in construction
industry publications. Prior to starting work, two City prepared construction notices
were distributed by the contractor to the nearby residents advising them of the work.
Total Proiect Cost
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Construction $552,992.06
Design 111,829.90
Surveying 58,860.30
Geotechnical Testing 1,292.50
Incidentals 1,729.42
Total Project Costs $726,704.18
Via Lido, Via Malaga, Via Oporto & Via Antibes Pavement Rehabliitalion
Completion and Acceptance of Contract No. 4096
'January 26, 2010
Page 3
Funding Availability:
Funds for the construction contract were expended from the following accounts:
Account Description
Traffic. Congestion
Gas Tax
Prepared by:
GG
Patrick Arciniegaj
Senior Civil Engineer
Account Number Amount
7191- C2002021 $523,133.00
7181- C2002021 29,859.06
$552,992.06
Submitted by: