HomeMy WebLinkAbout17 - CdM Streetlight Improvement ProjectCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 17
January 26, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Iris Lee, Senior Civil Engineer
949 - 644 -3323 or ilee @newportbeachca.gov
SUBJECT: CORONA DEL MAR STREETLIGHT IMPROVEMENT PROJECT -
COMPLETION AND ACCEPTANCE OF CONTRACT NO. 4090
Recommendations:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
4. Authorize Staff to reimburse $8,500.00 to Corona del Mar Business Improvement
District.
Construction Contract Summary:
Discussion:
On August 11, 2009, the City Council authorized the award of this contract to Macadee
Electrical Construction (Macadee). Under this contract, Macadee removed streetlight
standards, luminaires, and appurtenances, and installed new streetlight standards,
foundations, decorative mast arms, decorative light fixtures, pull boxes and cabinets.
The contract has now been completed to the satisfaction of the Public Works
Department. The contract construction costs were:
Time (days)
Construction Contract
Final Cost at
Benchmark
Actual
Contract
Under (-) or
Award Amount
Completion
Target
Time (days)
Over +
$165,669
$163,551
Contract
Contract
40
+35
+10%
-1.3%
Discussion:
On August 11, 2009, the City Council authorized the award of this contract to Macadee
Electrical Construction (Macadee). Under this contract, Macadee removed streetlight
standards, luminaires, and appurtenances, and installed new streetlight standards,
foundations, decorative mast arms, decorative light fixtures, pull boxes and cabinets.
The contract has now been completed to the satisfaction of the Public Works
Department. The contract construction costs were:
CORONA DEL MAR STREETLIGHT IMPROVEMENT PROJECT
Completion and Acceptance of Contract No. 4090
January 26, 2010
Page 2
Original bid amount:
Actual amount of bid items constructed:
Total amount of two change order:
Final contract cost:
$165,669.00
$164,629.00
- $1,078.00
$163,551.00
There were two change orders that resulted in a net credit of $1,078.00:
Item No.
Description
Amount
la
Credit for not removing six streetlight foundations, less
potholing cost.
- $6,015.00
1 b
Furnish and install one additional Myers service cabinet.
$3,290.00
2
Additional streetfi ht painting work.
$1,647.00
Total Project Change Orders
- $1,078.00
When the streetlight foundations were exposed, six were found to be in satisfactory
condition and not in need of replacement resulting in a credit to the City of $6,015.00.
A summary of the project schedule is as follows:
Estimated completion date per Master Schedule: February 12, 2010
Project award for construction: August 11, 2009
Date of Notice -to- Proceed: October 1, 2009
First day of work: October 12, 2009
Estimated completion date on Notice -to- Proceed: November 30, 2009
Actual substantial construction completion date: January 8, 2010
The project took 35 days longer than the time prescribed in the contract documents.
The additional time was due to delayed delivery of the decorative light fixtures. The
manufacturer is based in the east coast and its operations were impacted by harsh
weather conditions. As this was beyond the control of the contractor, liquidated
damages were not assessed.
Environmental Review:
This project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302, Class 2(c) of the CEQA Implementing Guidelines.
This exemption covers the removal and replacement of existing utilities with negligible
expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work, two City - prepared construction
notices were distributed by the contractor to the nearby residents and businesses
advising them of the work.
CORONA DEL MAR STREETLIGHT IMPROVEMENT PROJECT
Completion and Acceptance of Contract No. 4090
January 26, 2010
Page 3
Total Proiect Cost
Total project expenses, including incidentals, are summarized as follow:
Construction
Advertising
Printing
Total Project Cost
Funding Availability:
$163,551.00
$76.00
$199.96
$163,826.96
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
Contributions 7251- C2202001 $ 81,755.50
General Fund 7013- C2202001 $ 81,755.50
Construction Contract Total $ 163,551.00
Per the agreement between the City and Corona del Mar Business Improvement District
(BID), BID agreed to pay half of the total design and construction cost, with any remaining
contingency funds to be reimbursed accordingly upon project completion. As none of the
$17,000.00 established contingency fund was utilized, a credit of $8,500.00 will be issued
to BID.
;Prepared by: ee
Senior Civil Engineer
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