HomeMy WebLinkAboutSS3 - Quality Based Selection (QBS)S 33
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Quality Based Selection (QBS)
of Consultants
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� QBS Background
THE BROOKS ACT
• Federal Government Selection of Architects and
Engineers f =.
Public Law 92 -582 92nd Congress, H.R. 12807 October 27, 1972 -
Requires Federal Government to negotiate contracts for
architectural and engineering services on basis of
demonstrated competence and qualification and at fair and
reasonable prices
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QBS Background
THE Mini BROOKS ACT
CA Government Code 4526:
"Not withstanding any other provision of law, selection by a state or
local agency head for professional services of private architectural,
landscape architectural, engineering, environmental, land surveying, or
construction project management firms shall be on the basis of
demonstrated competence and on the professional qualifications
necessary for the satisfactory performance of the services required."
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Council Policy F -14
rt Mandates QBS for Engineering, Architect,
Landscape Architect, Construction
Management, Environmental, Planning,
Economic Analysis, Property Appraisals, Land
Surveying, Financial services, Data
processing, and Legal Services.
. Specifies procedures based upon the size of
the contract
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How does QBS work?
Step 1: Selection
Establish Evaluation Criteria
Solicit Statements of Qualifications
(SOQ) — includes hourly rate sheets
Develop a Short List of Firms
Interview and Rank Firms
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,,I How does QBS work?
Step 2: Negotiation
Selected Firm Assists in Developing
Work Scope — Tasks & Services
Establish Contract Terms:
City standard professional services agreement including
insurance, schedule, incentives /penalties
Negotiate a Fee Proposal
If acceptable, execute a Professional Services Agreement
If not acceptable, work with next firm on short list
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QB5S Variations
Multiple proposals — This is sometimes
effective when we don't have a set design approach
or when we think there may be many alternatives to
achieve the project goals.
Competitions — Typically used for architectural
projects such as our Civic Center Project.
. On Call - Selection of multiple firms to be used in
a rotation. (Traffic Studies, geotechnical design,
surveying, EIR, material testing and analysis)
,= Why QBS?
"QBS is the law, but why is it the law?
After all, competitive bidding
procedures apply to most procurement
decisions in government. Why not
professional design services ?"
i- Why QBS?
Bidding Can Only Work When Detailed
Specifications or a Detailed Scope of Services Are
Known.
• Construction bids have specific items and quantities, for example;
LF of 6 "curb and gutter or SF of concrete sidewalk.
Vs.
Specific items in a design contract may not be known, for example:
How many ballfields will fit within the planned 15 acre park? Can
one designer come up with a creative way to fit three? Will it have
a tot lot, how big? Restrooms? Storage?
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Why QBS?
- Encourages Technical Excellence and Innovation
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' I Innovative Design
Not so Innovative Design
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CITY HAu
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Why QBS?
Quality Design is the Biggest factor in Long -
Term Cost - typically represent less than 5%
of the life cycle costs but have the most
impact in those costs.
Quality Design affects Construction Costs -
Are we willing to accept low bid for the
design of critical infrastructure or studies?
Bridges? Environmental Impacts.
The Essence of the Design Process is a
Collaboration Between Designer and Client
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Why QBS?
4VNo two Design Solutions are the Same
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� How do we control costs?
• Compare Hourly Rates, negotiate as
necessary.
• Critique work scope and related tasks
• Critique personnel assigned
• Critique schedule
• All City PSA's are on a time and
materials basis
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.,L Why is QBS Important
• QBS results in projects with the best design solutions to meet
the needs of the project, emphasizing public health, safety and
quality of life.
• QBS allows for selection of the most highly qualified firm with
the best experience, capabilities, technical approach and quality
of personnel, matched to the needs of the project and the City.
QBS results in better plans and specifications, which generate
higher quality contract documents that make it easier to bid on
and carry out construction.
QBS fosters the development of innovative, cost - effective
design solutions at a fair market value, resulting in lower overall
project costs, minimizing delays, cost overruns and litigation,
and lowering operating and ownership costs.
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Questions?
Public Works Department
A Well- Engineered Machine
Protecting and Providing
Quality Public Improvements and Services
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ypical
Phase II - Design Management Services
ork Scope
Phase II involves pre - construction management and administration services, including design management and
coordination services for the project from conceptual design, schematic design, design development, and the
production of construction documents through the issuance of a building permit. The PM and its team will review and
coordinate all design work on behalf of the City. Work scope in this phase includes:
Coordinate and manage the City's design team in its delivery of Architectural and Engineering (A &E) services,
including all required specialty consultants such as geotechnical, traffic, noise and civil engineering design with special
emphasis placed on the following activities:
• Addressing functional needs for the City Hall, Park and Parking Facility as defined in the City's project program.
• Addressing the neighborhood context.
• Coordinate all aspects of on -site improvements, all required off -site improvements, all on -site and off -site
utilities, and any other applicable improvements.
• Addressing the principles of sustainability during the design process as may be directed by the City
• Perusing the incorporation of depletable resource conservation, LEED, and operational efficiencies as requested
by the City.
• Addressing the importance of design, drawing and specification all complying with applicable local and State
codes and design standards.
Coordinate the City's CEQA compliance and environmental approval process, and integrate into the project.
Develop budgets and or cost estimates at each phase of the design process and recommend design modifications as
necessary utilizing Value Engineering principles to seek to keep at or below the construction budget established for 17
the Project.
Typical Proposal
Rates
$160 /hr
$140 /hr
$125 /hr
$110 !hr
$85 /hr
$60 /hr
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Task
Task
a
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°
D
4
U
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Hours
Task Cost
Street Improvement Plan
2
16
144
392
40
594
$ 67,080
Striping Plan
4
28
48
16
96
$ 10,700
Utility Research and Coordination
2
16
18
$ 2,280
Quantity & Cost Estimates
2
8
16
4
30
$ 3,280
Specifications
2
32
8
42
S 4,760
Meetings, Coordination & Project
Management
4
1 16
20
1
40
$ 5,380
Record Drawings
2
24
12
38
$ 3,940
Reimbursables
$ 2,000
Total
6
44
248
480
68
12
858
$ 99,420
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