HomeMy WebLinkAbout06 - West Newport Landscaping ProjectCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 6
February 9, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Peter Tauscher, Junior Engineer
949 - 644 -3316 or ptauscher @newportbeachca.gov
SUBJECT: WEST NEWPORT LANDSCAPING PROJECT
AWARD OF CONTRACT NO. 4338
RECOMMENDATIONS:
1. Approve the project drawings and specifications.
2. Award Contract No. 4338 to Tal Cal Engineering, Inc. (Tal Cal) for the Total Bid
Price of $88,740.75, and authorize the Mayor and the City Clerk to execute the
contract.
3. Establish an amount of $9,259.25 to cover the cost of unforeseen work.
DISCUSSION:
At 10:00 a.m. on January 26, 2010, the City Clerk opened and read the following
thirteen bids for The West Newport Landscaping project. Bids received were as follows:
Bid read as $152,545.00
*` Bid read as $228,329.99
BIDDER
TOTAL BID
AMOUNT
Low
Tal Cal Engineering, Inc.
$ 88,740.75
2
Merchants Landscape Services, Inc.
$ 95,578.05
3
Green Giant Landscape, Inc.
$ 102,004.25
4
Hondo Company, Inc.
$ 113,281.75
5
Mariposa Landscape, Inc.
$ 119,554.06
6
R.E. Schultz Construction Services
$ 129,778.40
7
America West Landscape, Inc.
$ 142,807.36
8
Micon Construction, Inc.
$ 147,491.55
9
ACE CD, Inc.
$ 151,699.00
10
Big Ben, Inc.
$ 152,504.24
11
Belaire -West Landscaping, Inc.
$ 156,982.00
12
KASA Construction, Inc.
$ 175,190.75
13
Sunrise Landscaping Company, Inc.
$ 228,393.92
Bid read as $152,545.00
*` Bid read as $228,329.99
West Newport Landscaping Project — Award of Contract No. 4338
February 9, 2010
Page 2
The apparent low total bid amount is 21 percent lower than the Engineer's Estimate of
$112,000.00. Although the Engineer's Estimate is based on cost for similar types of
work, and the bid spread was in range with the estimate, this difference between the
estimate and low bid price probably is more a result of the continuing highly competitive
construction marketplace. The low bidder, Tal Cal, possesses a California State
Contractors License Classification "A" as required by the project specifications. A check
of Tal Cal's references indicates satisfactory completion of similar projects for the City
and the Riverside County Flood Control District.
The work necessary to complete this contract consists of removing and disposing of
existing landscaping, irrigation, concrete sidewalk and curb, and other related materials;
and installing landscape materials, irrigation system, concrete pavers, retaining wall,
concrete curb, and three parking pay station concrete foundations.
Pursuant to the Contract Specifications, the Contractor will have 60 consecutive working
days to complete the work, followed by a 90- consecutive calendar day plant
establishment and maintenance period.
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant
to Section 15304 of the CEQA Guidelines. This exemption covers the minor alteration
of existing landscaping.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work, City - prepared notices will be
distributed by the Contractor to all residents bound by 60th Street, Summit Street, West
Coast Highway, and West Ocean Front.
Geotechnical Services:
In addition to the contract costs, approximately $4,000.00 in consulting geotechnical
services is estimated for this project and will be performed under the on -call
professional services agreement with GMU Geotechnical, Inc. providing compaction
tests on the subgrade prior to installing concrete pavers and retaining wall.
Funding Availability:
There are sufficient funds available in the following account for the project:
Account Description Account Number Amount
General Fund 7023- C4002007 $104,500.00
Total: $104,500.00
Proposed uses are as follows:
Vendor
Tal Cal Engineering, Inc.
Tal Cal Engineering, Inc.
GMU Geotechnical
David Volz Design
Various
Prepared by:
r
Peter Tauscher
Junior Engineer
Attachment: Project Location Map
West Newport Landscaping Project — Award of Contract No. 4338
February 9, 2010
Page
Purpose
Amount
Construction Contract
$ 88,740.75
Construction Contingency
9,259.25
Geotechnical Services
4,000.00
Construction Support Services
2,000.00
Printing and Incidentals
500.00
Total:
$104,500.00
Submitted by:
Director
WEST NEWPORT LANDSCAPING PROJECT
C-4338
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