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Home My WebLink About12 - Wastewater Pump Station RehabilitationCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 12 February 9, 2010 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Andy Tran, P. E. 949- 644 -3315 or atran @newportbeachca.gov SUBJECT: WASTEWATER PUMP STATION REHABILITATION - DIAMOND AVENUE, BACK BAY DRIVE, BREN TRACT, POLARIS DRIVE, AND HARBOR RIDGE - AWARD OF CONTRACT NO. 3804 Recommendations: 1. Approve the project plans and specifications. 2. Award Contract No. 3804 to Houalla Enterprises, Ltd. dba Metro Builders and Engineers Group, Ltd. for the Total Bid Price of $1,994,112, and authorize the Mayor and the City Clerk to execute the contract. 3. Establish an amount of $200,000 (approximately 10 %) to cover the cost of unforeseen work. 4. Approve Amendment No. 2 to Professional Services Agreement with Stantec Consulting California, Inc. for construction observation services for $35,618. 5. Approve a Budget Amendment appropriating $510,000 from the unappropriated Wastewater Enterprise reserve fund balance to Account No. 7532- C5600100. Discussion: At 10:00 a.m. on December 22, 2009, the City Clerk opened and read the following bids for this project: Low Metro Builders and Engineers Group, Ltd. 2 MMC, Inc. 3 Orion Construction Corp. 4 GCI Construction, Inc. 5 SCW Contracting 6 Dawson - Mauldin Construction TOTAL BID AMOUNT $1,994,112.00 $2,052,000.00 $2,137,500.00 $2,261,900.00 $2,317,362.00 $2,545,800.00 Wastewater Pump Station Rehabilitation — Diamond Avenue, Back Bay Drive, eren Tract, Polaris Drive, and Harbor Ridge Award of Contract No. 3804 February 9, 2010 Page: 2 7 Mike Bubalo Construction Company, Inc. $2,599,000.00 8 Pascal and Ludwig Contractors $2,922,000.00 9 Griffith Company $2,948,002.00 The low total bid amount is 3.4 percent below the Engineer's Estimate of $2,062,500.00. The low bidder, Metro Builders and Engineers Group, Ltd., possesses a California State Contractors License Classification "A" as required by the project specifications. A check of the Contractors references indicates they have satisfactorily completed similar projects for other municipalities. This contract involves rehabilitating four wastewater pump stations and one new replacement wastewater pump station as identified in the Wastewater Master Plan. The proposed improvements include on -site redundant electrical power at four of the stations. These improvements will help reduce the potential of sanitary sewer overflows and are also needed to comply with the waste discharge requirements set forth by the State Water Resource Control Board. The contract focuses on electrical improvements at the Diamond Avenue, Back Bay Drive, Polaris Drive and Harbor Ridge pump stations. The replacement station is for Bren Tract (Newport Hills Drive West at Ford Road). Pursuant to the Contract Specifications, the Contractor will have 200 consecutive working days to complete the work. . Environmental Review The project was determined to be exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This exemption covers the repair, maintenance and minor alteration of existing public facilities with negligible expansion. Public Notice: The Notice Inviting Bids was advertised in the City's official publication and in construction industry publications. Affected residents and businesses will be notified by the Contractor prior to the start of the project. Geotechnical and Material Testing Services In addition to the contract costs, approximately $25,000 in geotechnical and material testing services is projected to be needed for this project and will be performed under the on -call professional services agreement with Harrington Geotechnicai Engineering. Funding Availability: Funding for this project was originally budgeted at $2.2 million for design and construction. During the course of design, other needed improvements were identified, such as back -up emergency power at four of the stations. These additional Wastewater Pump Station Rehabilitation — Diamond Avenue, Back Bay Drive, Bren Tract, Polaris Drive, and Harbor Ridge Award of Contract No. 3804 February 9, 2010 Page: 3 improvements resulted in an increase in design and construction cost. In addition, construction observation services were not included in the Professional Services Agreement and Amendment No. 1. Therefore, staff is recommending the approval of Amendment No. 2 with Stantec Consulting California, Inc. in the amount of $35,618 for construction observation services. Upon approval of the recommended budget amendment, sufficient funds will be available in the following account: Account Description Wastewater Enterprise Proposed uses are as follows: Vendor Metro Builders and Engineers Group Account Number 7532- C5600100 Total Purpose Construction Contract Metro Builders and Engineers Group Construction Contingency Harrington Geotechnical Engineering Prepared by: Andy T n Senior Civil Engineer Material Testing Total: Attachment: Project Location Map Budget Amendment Amendment No. 2 to PSA with Stantec Submitted Amount $ 2,219,112.00 $ 2,219,112.00 Amount $ 1,994,112.00 $ 200,000.00 $ 25,000.00 $ 2,219,112.00 Badum s Director AMENDMENT NO. TWO TO PROFESSIONAL SERVICES AGREEMENT WITH STANTEC CONSULTING CALIFORNIA, INC. FOR SEWER PUMP STATION MASTER PLAN IMPROVEMENTS THIS AMENDMENT NO. TWO TO PROFESSIONAL SERVICES AGREEMENT, is entered into as of this _ day of ' 2010, by and between the CITY OF NEWPORT BEACH, a Municipal Corporation ( "CITY "), and STANTEC CONSULTING CALIFORNIA, INC. a California Corporation whose address is 19 Technology Drive, Irvine, California 92618 ( "CONSULTANT'), and is made with reference to the following: RECITALS: A. On October 14, 2008, CITY and CONSULTANT entered into a Professional Services Agreement, hereinafter referred to as "AGREEMENT," for professional engineering services for the Sewer Pump Station Master Plan Improvements Project, hereinafter referred to as "PROJECT." B. CITY and CONSULTANT have entered into one separate AMENDMENT of the AGREEMENT, the latest dated October 9, 2009. C. CITY desires to enter into this AMENDMENT NO. TWO to reflect additional services not included in the AGREEMENT or prior AMENDMENTS, to extend the term of the AGREEMENT to December 31, 2011 and to increase the total compensation. D. CITY desires to compensate CONSULTANT for additional professional services needed for PROJECT. E. CITY and CONSULTANT mutually desire to amend AGREEMENT, hereinafter referred to as "AMENDMENT NO. TWO," as provided here below. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of the AGREEMENT shall be extended to December 31, 2011. 2. ADDITIONAL SERVICES TO BE PERFORMED In addition to the services to be provided pursuant to the AGREEMENT and AMENDMENT NO. ONE, CONSULTANT shall diligently perform all the services described in AMENDMENT NO. TWO including, but not limited to, all work set forth in the Scope of Services attached hereto as Exhibit A and incorporated herein by reference. The City may elect to delete certain tasks of the Scope of Services at its sole discretion. 3. COMPENSATION City shall pay Consultant for the services on a time and expense not -to- exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached to the AGREEMENT. Consultant's total amended compensation for all work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Three Hundred Eighty -Four Thousand Eight Hundred and Fifty -Seven Dollars and no /100 ($384,857.00) without prior written authorization from City, 3.1 The amended compensation reflects Consultant's additional compensation for additional services to be performed in accordance with this AMENDMENT NO. TWO, including all reimbursable items and subconsultant fees, in an amount not to exceed Thirty -Five Thousand Six Hundred and Eighteen Dollars and no /100 ($35,618.00), without prior written authorization from City. 4. INTEGRATED CONTRACT Except as expressly modified herein, all other provisions, terms, and covenants set forth in AGREEMENT shall remain unchanged and shall be in full force and effect. 2 IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT NO. TWO on the date first above written. APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY Mynette D. Beauchamp Assistant City Attorney A Leilani I. Brown, City Clerk CITY OF NEWPORT BEACH, A Municipal Corporation ffin Keith D. Curry Mayor STANTEC CONSULTING CALIFORNIA, INC.: (Corporate Officer) Title: Print Name: M (Financial Officer) Title:. Print Name: Attachments: Exhibit A — Additional Services to be Performed 141 r� stantec Consulting Inc. ?9 Technology Drive Irvine CA 92618 -2334 Tel: (949) 923.6000 ,� Fax 1949) 923 -6121 ---...._ -- stantec .....__ .. ....... ......... . __ ....... . ... _ ..—. January 6, 2010 J.N.2040467900 Mr. Andy Tran, P.E. Senior Civil Engineer City of Newport Beach Public Works Department 3300 Newport Blvd Newport Beach, CA 92663 -3884 Reference: Request for Authorization for Additional Construction Support Services for the (5) Wastewater Pump Stations Modifications Project- Change Order Request No. 2 Dear Andy, Stantec is pleased to present the following change order request No. 2 letter proposal for additional construction support services for the subject wastewater pump stations modifications project. The City of Newport Beach has requested that Stantec (with support from Dudek) provide the following additional support services at the direction and request of the City: • Attend weekly construction meetings (in lieu of bi- weekly meetings) for the first 4 months of the project. • Provide review and feedback on contractor's 2 -week look -ahead schedule. • Conduct additional field visits as necessary, and where appropriate, and make field recommendations. • Provide on -site construction guidance, observation and consultation as needed and requested by the City. To perform the above scope of services an additional 200 hours of construction support services time for the (5) Wastewater Pump Stations for the City of Newport Beach is proposed. These hours are proposed to be split up accordingly: 160 hours of Neil Harper's (Dudek) time and 40 hours of Bob Seeman's (Stantec) time. Therefore, we are requesting that our existing contract be increased by $35,618. See attached breakdown. If you should have any questions, please do not hesitate to call the undersigned directly. Sincerely, STANTEC CONSULTING INC, �R /be. Seeman, P.E. Senior Project Manager Tel: (949) 923 -6266 Fax: (949) 923 -6121 bob. seeman @sta n tec. com c: Mike Sinacori, Newport Beach V ROJECr 0404B XOW0 300 mnfiCO ReQVeal t consetu'oyort 2DfWf06.COc City of Newport Beach Estimated Cost Breakdown of Change Order Request Fee for Additional Construction Support Services for the Wastewater Pump Stations Rehabilitation 4JIVtK V'WRUIU' T'L MWOJMMMrc \Nq �mNxaµLlU_muuupp�L2UlUUlUfi �IaNCVpn� M- W WPS h8 Page 1 of 1 City of Newport Beach BUDGET AMENDMENT 2009 -10 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase Expenditure Appropriations AND Transfer Budget Appropriations SOURCE: from existing budget appropriations from additional estimated revenues PX from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: NO. BA- 10BA -031 AMOUNT: $510,000.00 Increase in Budgetary Fund Balance X Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance To increase expenditure appropriations from unappropriated Wastewater Enterprise Fund fund balance due to the award of the contract with Metro Builders and Engineers Group, Ltd. for wastewater pump station rehabilitation. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account 530 3605 REVENUE ESTIMATES (3601) Fund /Division Account EXPENDITUREAPPROPRIATIONS (3603) Description Wastewater Fund - Fund Balance Description Signed: Signed: Signed: Administrative Services Director Approval: City City Council Approval: City Clerk Amount Debit Credit $510,000.00 ` Automatic $510,000.00 7-11 12676 Z imo Date Date Description Division Number 7532 Sewer Pump Station Improvement Program Account Number C5600100 Sewer Pump Station Master Plan Improvement Division Number Account Number Division Number Account Number Signed: Signed: Signed: Administrative Services Director Approval: City City Council Approval: City Clerk Amount Debit Credit $510,000.00 ` Automatic $510,000.00 7-11 12676 Z imo Date Date