HomeMy WebLinkAbout06 - Playground Resilient Surface RenovationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 6
February 23, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Iris Lee, Senior Civil Engineer
949 - 644 -3323 or ilee @newportbeachca.gov
SUBJECT: PLAYGROUND RESILIENT SURFACE RENOVATION -
COMPLETION AND ACCEPTANCE OF CONTRACT NO. 4228
Recommendations:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
Construction Contract Summary:
Total Contract
Final Cost at
Benchmark
Actual
Contract
Time
(days)
Amount (with
Completion
Target
(with added
Time
Under ( -)
added park)
park)
(days)
or Over ( +)
$84,024.10
$92,285.93
Contract
Contract
45
-10
+10%
+9%
Discussion:
On November 10, 2009, City Council authorized the award of Playground Resilient
Surface Renovation contract to R.E. Schultz Construction Services (R.E. Schultz) of
Silverado, California at a contract cost of $64,135.00. The contract provided for the
replacement or re- topping of resilient play surfaces at four parks: Grant Howald Park,
Cliff Drive Park, Bonita Creek Park, and Bob Henry Park. The contract was funded
under the Community Development Block Grant — Recovery (CDBG -R) stimulus fund
program targeted toward performing ADA playground resurfacing and improving
accessibility.
PLAYGROUND RESILIENT SURFACE RENOVATION
Completion and Acceptance of Contract No. 4228
February 23, 2010
Page 2 i
As there were remaining funds in the CDBG -R grant, City Council on January 12, 2010
approved the addition of Peninsula Point Park to the R.E. Schultz contract to replace
the play surfaces surrounding the playground equipment. With the addition of this fifth
park at a cost of $19,889.10, the total base contract amount was raised to $84,024.10.
The contract has now been completed to the satisfaction of the Public Works
Department. The contract construction costs were:
Total Contract (with added park) $84,024.10
Actual amount of bid items constructed: $84,024.10
Total amount of one change order: $ 8,261.83
Final contract cost:
There was one change order totaling $8,261.83 to remove and /or replace additional
play surfaces at two parks. This accounted for a nine percent increase to the final
contract cost.
Item No.
Description
Amount
is
Bonita Creek Park — Remove & replace top 1.5 -inch
play surface.
$4,926.83
1 b
Grant Howald Park — Remove top layer of play surface
$3,335.00
Total
$8,261.83
A summary of the project schedule is as follows:
Estimated Completion Date per July 2009 Schedule: November 6, 2009
Project Award for Construction: November 10, 2009
Date of Notice -to- Proceed (NTP): December 14, 2009
Contract Completion Date per NTP & Approved Extensions February 19, 2010
Actual Construction completion date: January 27, 2010
The project start was delayed by approximately three months due to the inability of the
U.S. Department of Housing and Urban Development to provide the CDBG -R stimulus
funds and issuance approval to bid notice as expected. This in turn resulted in the
project being completed two months later then originally estimated.
Environmental Review:
This project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301(c) of the CEQA Implementing Guidelines. This
exemption covers the maintenance and repair of existing facilities involving negligible or no
expansion of existing facilities.
PLAYGROUND RESILIENT SURFACE RENOVATION
Completion and Acceptance of Contract No. 4228
February 23, 2010
Page 3
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work, two City - prepared construction
notices were distributed by the contractor to the nearby residents and businesses
advising them of the work.
The Notice to Amendment to Approved 2008 -2009 CDBG -R Action Plan was published
in the City's official publication on December 29, 2009 and posted at City Hall on
December 23, 2009.
Total Project Cost
Total project expenses, including incidentals, are summarized as follow:
Construction
Advertising
Total Project Cost
Funding Availability:
$92,285.93
$85.50
$61.37
Funds for the construction contract were expended from the following accounts:
Account Description
ADA Playground Resurfacing
& Accessibility Improvements
ADA Playground Resurfacing
& Accessibility Improvements
Total Construction Cost
Prepared by:
s Lee
Senior Civil Engineer
Account Number Amount
7161- C4002008 $ 86,943.00
7015- C4002008 $ 5,342.93