HomeMy WebLinkAbout04 - Tsunami Warning SystemCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 4
March 9, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Robert Stein, Assistant City Engineer
949 - 644 -3322 or rstein @newportbeachca.gov
SUBJECT: TSUNAMI WARNING SYSTEM -AWARD OF CONTRACT NO.4152
Recommendations:
1. Approve the project drawings and specifications.
2. Award Contract No. 4152 to International Line Builders, Inc. for the Total Bid
Price of $122,810.00 and authorize the Mayor and the City Clerk to execute the
contract.
3. Establish an amount of $12,281.00 to cover the cost of unforeseen and
unscheduled additional work.
Discussion:
At 11:00 AM on February 16, 2010, the City Clerk opened and read the following bids
for this project:
BIDDER
Low International Line Builders, Inc.
2 Traffic Development Services
3 Steiny And Company, Inc.
4 Tal Cal Engineering, Inc.
5 Pointer Enterprises, Inc.
6 Dynalectric
7 HBA Incorporated
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$122,810.00
$133,640.00
$149,670.00
$149,741.00
$154,442.00
$169,511.00
$170,590.10
The bids do not include the cost for the three siren poles which are being pre - purchased
by the City, through Pacific Coast Lighting under a separate purchase order. All seven
bids were below the Engineer's Estimate of $175,000 with the low bid thirty percent below
the Engineer's Estimate. The current construction market remains very competitive.
The low
bidder, International
Line Builders, possesses a California State Contractor's
License
Classification "A" as
required by the
project specifications. International Line
Builders
and Pouk & Steinle,
Inc. which are
both part of MDU Construction Services
Tsinami Warning System -Award of Contract No. 4152
March 9, 2010
Page: 2
Group, Inc. family of companies, will be combining forces and will operate as International
Line Builders. Pouk & Steinle is well know to the City and has performed successfully for
us on several projects.
This project consists of installing sirens on tall poles at three locations along the peninsula
(see attached Location Map). A command station will be installed at Police Headquarters
to allow remote activation of the sirens. To facilitate installation of the sirens, the City has
pre- ordered the poles under a separate purchase order for $23,664.13. Pole delivery is
expected in early April.
The contractor will have 50 working days to install the system with the work substantially
complete before the Memorial Day weekend.
A Coastal Development Permit was obtained for this project. One of the conditions of the
permit is that a bird nesting survey conducted prior to installation of the sirens. If nests are
found in the vicinity of the pole installation area, sound mitigation measures will be
implemented during construction.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15303 (New Construction of Small Structures), Section
15304 (Minor Alterations of Land), and Section 15332 (In -fill Development Projects) of
the CEQA Implementation Guidelines.
Public Notice:
Prior to advertising the project, this project was the subject of discussion at three
Council Study Sessions. A special public meeting was held on June 15, 2009, to review
the proposed project.
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work, two City prepared notices will
be distributed by the contractor to the nearby residents. The first notice will be
distributed ten days before starting work and the second notice 48 hours prior to starting
work.
Other Costs:
In addition to the contract costs, approximately $2,500.00 in supplemental funds for
geotechnical and material testing services will be needed for this project and will be
performed under the on -call professional services agreement with Harrington
Geotechnical Engineering. Under a professional services agreement for approximately
$1,500.00, Glenn Lukos Associates will perform a bird nesting survey.
Tsinami Warning System -Award of Contract No. 4152
March 9, 2010
Page: 3
Funding Availability:
There are sufficient funds available in the following account for the project:
Account Description Account Number Amount
General Fund 7017- C8002026 $ $126,810.00
$126,810.00
Proposed uses are as follows:
Vendor
International Line Builders, Inc.
Harrington Geotechnical Engineering
Glenn Lukos Associates
Prepared by:
Robert Stein
Assistant City Engineer
Attachment: Location Map
Purpose Amount
Construction Contract $ 122,810.00
Geotechnical and Material $ 2,500.00
Testing
Bird Nesting Survey $ 1,500.00
Total: $ 126,810.00
Submitted by:
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