HomeMy WebLinkAbout05 - Irvine Avenue Sidewalk WideningCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 5
March 9, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Tom Sandefur, P.E., Associate Civil Engineer
949 - 644 -3312 or tandefur@newportbeachca.gov
SUBJECT: IRVINE AVENUE SIDEWALK WIDENING - AWARD OF
CONTRACT NO. 4432
Recommendations:
1. Approve the project plans and specifications.
2. Declare the apparent low Bid by Pivot Group, Inc. to be non - responsive.
3. Award Contract No. 4432 to S.J. Grigolla Construction Company, Inc. for the
Total Bid Price of $86,920.00, and authorize the Mayor and the City Clerk to
execute the contract.
4. Establish an amount of $8,700.00 (10 %) to cover the cost of unforeseen work.
Discussion:
The existing sidewalk on Irvine Avenue between Coral Place and Haven Place is only
three feet wide and contains numerous obstructions. A wheelchair would be unable to
safely traverse the length of the sidewalk without going into the street or bike lane. The
City received questions from residents concerned about the ability of a child using a
wheelchair to navigate the sidewalk. The City put together a project late last year to
address these concerns. The work necessary for the completion of this contract
consists of removing the existing sidewalk, pouring new sidewalk, replacing existing
curb and gutter, installing curb ramps, removing interfering trees, root pruning, moving
and restoring irrigation systems, and removing and reinstalling street signs.
At 10:00 a.m. on February 18, 2010, the City Clerk opened and read the following bids
for this project:
BIDDER TOTAL BID AMOUNT
Low Pivot Group, Inc. $77,800.00
2 SJ Grigolla Construction $86,920.00
3 Grigolla and Sons $90,178.00
4 HYM Engineering $91,870.00
Irvine Avenue Sidewalk Widening —Award of Contract No. 4432
March 9, 2010
Page: 2
5
Southland Construction
$92,650.00
6
Nobest, Inc.
$95,000.00
7
Belaire -West Landscape
$98,475.00
8
KM Consulting
$98,528.05
9
Black Rock Construction
$98,607.50
10
Tal -Cal Engineering
$98,741.00
11
Peterson -Chase General
$99,799.00
Engineering
12
E.C. Construction, Inc.
$102,192.75
13
CJ Construction, Inc.
$104,477.50
14
B &T Works, Inc.
$108,612.50
15
Kalban, Inc.
$119,700.00
16
S. Parker Engineering, Inc.
$130,535.00
The apparent low bidder, Pivot Group, Inc., failed to submit the necessary Federal
Contract Documents at the time of bid opening and therefore must be deemed a
nonresponsive bidder. This project is partly funded by Community Development Block
Grant (CDBG) Funds and must follow federal procedures. Additionally, a reference
check conducted by staff revealed a questionable performance history on work done by
Pivot Group, Inc. for another local public agency.
The second low bidder, SJ Grigolla Construction, provided all necessary forms. A
check of the contractor's references indicated that they have satisfactorily completed
similar projects for other municipalities.
The low total bid amount is 47 percent below the Engineer's Estimate of $128,000.00. The
competitive nature of the current bidding environment, and the large number of bidders,
most likely led to the large difference between the Low Bidder and the Engineer's
Estimate. The low bidder, SJ Grigolla Construction, possesses a California State
Contractors License Classification "A" as required by the project specifications.
Pursuant to the Contract Specifications, the Contractor will have 15 consecutive working
days to complete the work.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers the repair, maintenance and minor alteration of existing public
facilities with negligible expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work, two City prepared notices are
Irvine Avenue Sidewalk Widening — Award of Contract No. 4432
March 9, 2010
Page: 3
distributed by the contractor to both residents and businesses. The first notice will be
distributed ten days before work in the area and the second notice 48 hours prior to
starting work in the area.
Geotechnical, Material Testing, and Survey Services:
In addition to the contract costs, approximately $2,500.00 in geotechnical and material
testing services are projected to be needed for this project and will be performed under
the respective on -call professional services agreements. $1,000.00 is included for
printing and other incidentals.
Funding Availability:
There are sufficient funds available in the following account(s) for the project:
Account Description
CDBG
General Fund
Proposed uses are as follows:
Vendor
SJ Grigolla Construction
SJ Grigolla Construction
GMU Geotechnical, Inc.
Various
Prepared by:
Tom Sandefur, P.E
Associate Civil Engineer
Attachments: Project Location Map
Account Number Amount
7161- C2001009 $ 53,600.00
7013- C2001009 $ 45,520.00
Total: $ 99,120.00
Purpose
Amount
Construction Contract
$
$86,920.00
Construction Contingency
$
8,700.00
Materials Testing
$
2,500.00
Printing and Incidentals
$
1,000.00
Total:
$
99,120.00
Submitted by:
:n,rai-tsacum
Works Director
LOCATION MAP
IRVINE AVENUE SIDEWALK REPLACEMENT
CONTRACT NO. 4432
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PROJECT LOCATION
15TH STREET
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HAVEN PLACE
CLAY STREET
CORAL PLACE
ENSIGN INTERMEDIATE
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