HomeMy WebLinkAbout11 - 2009-2010 Citywide Slurry Seal ProgramCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 11
March 23, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Alfred Castanon, Associate Civil Engineer
949 - 644 -3314 or acastanon @newportbeachca.gov
SUBJECT: 2009 -2010 CITYWIDE SLURRY SEAL PROGRAM — AWARD OF
CONTRACT NO. 4270
RECOMMENDATIONS:
1. Approve the project plans and specifications.
2. Award Contract No. 4270 to American Asphalt South, Inc. for the Total Bid Price
of $479,000 and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $48,000 to cover the cost of unforeseen work.
DISCUSSION:
At 10:00 a.m. on March 9, 2010, the City Clerk opened and read the following bids for
this project:
TOTAL BID AMOUNT
$479,000.00
$583,500.00
$606,727.00
$629,500.00
$648,648.00
The low total bid amount is 26 percent below the Engineer's Estimate of $645,000. The
disparity between the Engineer's Estimate and the actual bid prices reflect a more
favorable construction market. The low bidder, American Asphalt South, Inc., possesses a
California State Contractors License Classification "A" as required by the project
specifications. A check of the Contractors references indicates they have satisfactorily
completed similar projects for other municipalities.
The work necessary for the completion of this contract consists of distributing
construction notices to affected businesses and residents, clearing existing pavement
BIDDER
Low
American Asphalt South, Inc.
2
Valley Slurry Seal Company
3
Pavement Coatings Company
4
Doug Martin Contracting
5
All American Asphalt
TOTAL BID AMOUNT
$479,000.00
$583,500.00
$606,727.00
$629,500.00
$648,648.00
The low total bid amount is 26 percent below the Engineer's Estimate of $645,000. The
disparity between the Engineer's Estimate and the actual bid prices reflect a more
favorable construction market. The low bidder, American Asphalt South, Inc., possesses a
California State Contractors License Classification "A" as required by the project
specifications. A check of the Contractors references indicates they have satisfactorily
completed similar projects for other municipalities.
The work necessary for the completion of this contract consists of distributing
construction notices to affected businesses and residents, clearing existing pavement
2009 -2010 Citywide Slurry Seal — Award of Contract No. 4270
March 23, 2010
Page: 2
surfaces of debris, soils, and other loose materials, removing existing traffic striping,
pavement markings, and raised pavement markers, placing emulsion aggregate slurry
seal, installing new traffic striping, pavement markings, and raised pavement markers,
and other incidental items of work necessary to complete the work in place.
Pursuant to the Contract Specifications, the Contractor will have 70 consecutive working
days to complete the work throughout various streets within the Harbor View, Newport
Hills, Seaward, Spyglass Hill and Harbor View Hills South communities.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines at the time the
project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Ten days prior to starting work, a City prepared
notice will be distributed by the contractor to both residents and businesses.
Geotechnical and Material Testing Services:
In addition to the contract costs, approximately $21,650 in geotechnical and material
testing services is projected for this project and performed under the on -call
professional services agreement with GMU Geotechnical, Inc..
Funding Availability:
There are sufficient funds available in the following account for the project:
Account Description
General Fund
Proposed uses are as follows:
Vendor
American Asphalt South, Inc.
American Asphalt South, Inc.
GMU Geotechnical, Inc.
Account Number
7013- C20011011
Total:
Purpose
Construction Contract
Construction Contingency
Materials Testing
Total
Amount
$ 548,650.00
$ 548,650.00
Amount
479,000.00
48, 000.00
21,650.00
548,650.00
Prepared by:
AlfreA Castanon
Associate Civil Engineer
Attachments: Project Location Maps
2009 -2010 Citywide Slurry Seal — Award of Contract No. 4270
March 23, 2010
Page: 3
Submitted by:
te4bAG. Badum
Public Works Director
JOHN WAYNE
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VICINITY MAP
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