HomeMy WebLinkAbout09 - McFadden Square Phase 2CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
April 27, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Fong Tse, Principal Civil Engineer
949 - 644 -3321 orftse @newportbeachca.gov
SUBJECT: MCFADDEN SQUARE PHASE 2 —
COMPLETION AND ACCEPTANCE OF CONTRACT NO. 4365
Recommendations:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond 1 year after Council acceptance.
Construction Contract Summary:
Construction
Final Cost at
Benchmark
Contract
Time Over
Contract Award
Completion
Target
Actual
Time
or (Under)
Amount
days
$32,150.00
$33,002.36
Contract
Contract
25
(20)
+10%
+2.65%
Discussion:
On October 27, 2009, the City Council authorized the award of the McFadden Square
Phase -II improvements to EBS Concrete, Inc. The contract consisted of removing and
disposing of the existing dark cobble stones and installing a second ring of granite tiles
adjacent to those installed under Phase -1. A total of fifty -six (56) blank donor tiles, fifty -
five (55) engraved "marine" tiles and a band of new custom -cut half -sized cobble stones
were installed.
McFadden Square Phase -II
Contract No. 4365 - NOC
April 27, 2010
Page 2
The construction contract has now been completed to the satisfaction of the Public
Works Department. A summary of the contract cost is as follows:
Original bid amount: $32,150.00
Actual amount of bid items constructed: $32,300.00
Total amount of one change order: $ 702.36
Final contract cost: $33,002.36
One change order was approved in the amount of $702.36 to purchase two custom -cut
donor tiles to replace two engraved (Phase -I) tiles that contained typographical errors.
These replacement tiles will be installed by others prior to the Memorial Day weekend.
A summary of the project schedule is as follows:
Estimated Completion Date per July 2009 Master October 15, 2010
Schedule:
Project Awarded for Construction: October 27, 2009
Estimated completion per contract: March 19, 2010
Actual substantial construction completion date: March 19, 2010
To maintain consistency, the engraving of donor names on the new tiles will be
performed under separate purchase order(s) by the company that engraved the Phase -I
tiles.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementation Guidelines. This
exemption covers the repair, maintenance and minor alterations of existing public
facilities with negligible expansion.
Funding Availability:
In addition to the construction contract with EBS, this project involved other project
expenses. Total project expenses are summarized as follows:
Construction $ 33,002.36
Conceptual Design — Peridian International, Inc. $ 7,510.78
Incidentals $ 338.73
Total Project Cost $ 40,751.09
McFadden Square Phase -II
Contract No. 4365 - NOC
April 27, 2010
Page 3
Funds for the construction contract were expended from the following account:
Account Description Account Number Amount
General Fund 7015- C4002005 $ 33,002.36
Total: $ 33,002.36
Prepared by: Submitted bv:
Fob /e
Pri al Civil Engineer
Attachment: Location Map
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MCFADDEN SQUARE PHASE 11
CENTENIAL MONUMENT
ADDITIONAL DONOR TILE BAND
PROJECT
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WRO
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LOCATION MAP
NOT TO SCALE